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CITY COUNCIL AGENDA ITEM NO. 28

Meeting Date: November 13, 2007

Subject/Title: Adopt a Resolution approving and authorizing the City Manager or designee to execute a Professional Services Agreement with Royston Hanamoto Alley & Abey in an amount not to exceed $212,000 for development and design services related to the City’s Vineyards at Marsh Creek project, as recommended by the ad-hoc Vineyards Committee.

Prepared by: Linda Maurer, Economic Development Manager

Submitted by: Howard Sword, Director of Community Development
Craig Bronzan, Director of Parks and Recreation

RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager or designee to execute a Professional Services Agreement with Royston Hanamoto Alley & Abey in an amount not to exceed $212,000 for development and design services related to the City’s Vineyards at Marsh Creek project, as recommended by the ad-hoc Vineyards Committee.

PREVIOUS ACTION
None.

BACKGROUND
The ad-hoc Vineyards Committee comprised of Mayor Robert Taylor and Vice Mayor Robert A. Brockman and City staff has been meeting for more than a year in an effort to understand the types of facilities that would make sense for the City-owned project located in the Vineyards at Marsh Creek.

The site was originally envisioned with a 2,500-seat amphitheater, a working winery, as well as some ancillary event center uses. Since the project’s adoption by the City, the winery developer opted for another location in the Bay Area.

Without a winery developer, the City staff decided to take another look at the project scope to ensure that the future development of the site would be financially sustainable, since it would ultimately become the responsibility of the City to own and maintain. Understanding these parameters but not having a clear direction for a site and development plan; staff issued a request for qualifications to assemble a team of qualified design and development professionals to assist the City in this effort.

Three teams were interviewed by City staff and developers of the Vineyards at Marsh Creek project, including Shea Homes and Blackhawk Nunn. The selected team, as recommended by the Vineyards Committee, is led by Royston Hanamoto Alley & Abey (RHAA), a landscape architecture firm based in San Francisco and Mill Valley, and also includes BAR Architects, an architectural firm in San Francisco and Economic Research Associates (ERA), an economic consulting firm with extensive experience in feasibility and market analysis.

The team led by RHAA has provided the City with a scope of work for their services to analyze the project in terms of its goals and site conditions, economic feasibility, as well as the creation of three alternative site plans and design concepts, including programming options for the site. The scope of work, which totals $192,355, is attached as Exhibit A to this report. Staff has included an approximate 10 percent contingency for the project, bringing the request to $212,000.

FISCAL IMPACT
Funding for these services is covered under the Development Agreement with Blackhawk Nunn for the Vineyards at Marsh Creek project adopted in 2004. If approved, City staff will request payment into a deposit account of $212,000 from Blackhawk Nunn to cover the consultant costs.

Attachments:
Resolution
Professional Services Agreement

RESOLUTION NO. 2007-____

A RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH ROYSTON HANAMOTO ALLEY & ABEY IN AN AMOUNT NOT TO EXCEED $212,000 FOR DEVELOPMENT AND DESIGN SERVICES RELATED TO THE CITY’S VINEYARDS AT MARSH CREEK PROJECT, AS RECOMMENDED BY THE AD-HOC VINEYARDS COMMITTEE

WHEREAS, the ad-hoc Vineyards Committee comprised of Mayor Robert Taylor and Vice Mayor Robert A. Brockman and City staff has been meeting for more than a year in an effort to understand the types of facilities that would make sense for the City-owned project located in the Vineyards at Marsh Creek; and

WHEREAS, the site was originally envisioned with a 2,500-seat amphitheater, a working winery, as well as some ancillary event center uses; and

WHEREAS, since the project’s adoption by the City, the winery developer opted for another location in the Bay Area; and

WHEREAS, without a winery developer, the City staff decided to take another look at the project scope to ensure that the future development of the site would be financially sustainable, since it would ultimately become the responsibility of the City to own and maintain. Understanding these parameters but not having a clear direction for a site and development plan; staff issued a request for qualifications to assemble a team of qualified design and development professionals to assist the City in this effort; and

WHEREAS, three teams were interviewed by City staff and developers of the Vineyards at Marsh Creek project, including Shea Homes and Blackhawk Nunn. The selected team, as recommended by the Vineyards Committee, is led by Royston Hanamoto Alley & Abey (RHAA), a landscape architecture firm based in San Francisco and Mill Valley, and also includes BAR Architects, an architectural firm in San Francisco and Economic Research Associates (ERA), an economic consulting firm with extensive experience in feasibility and market analysis; and

WHEREAS, the team led by RHAA has provided the City with a scope of work for their services to analyze the project in terms of its goals and site conditions, economic feasibility, as well as the development of three alternative site plans and design concepts, including programming options for the site. The scope of work totals $192,355 with an approximate 10 percent contingency for the project, bringing the request to $212,000.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby:

Approves, and authorizes the City Manager or designee to execute a Professional
Services Agreement with Royston Hanamoto Alley & Abey in an amount not to exceed $212,000 for development and design services related to the City’s Vineyards at Marsh Creek project, as recommended by the ad-hoc Vineyards Committee.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 13th day of November, 2007 by the following vote:



 
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