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CITY COUNCIL AGENDA ITEM NO. 25


Meeting Date: November 13, 2007

Subject/Title: Adopt a Resolution to: 1) Amend the 2007/08 – 2011/12 Capital Improvement Program (CIP) to include the Interim Civic Center Facilities project and 2) Amend the Civic Center CIP Projects to accelerate the project timelines and financing to allow for the construction of the Civic Center

Prepared by: Gail Leech, Management Analyst

Submitted by: Karen Chew, Assistant City Manager


RECOMMENDATION
Adopt a Resolution to: 1) Amend the 2007/08 – 2011/12 Capital Improvement Program (CIP) to include the Interim Civic Center Facilities project and 2) Amend the Civic Center CIP Projects to accelerate the project timelines and financing to allow for the construction of the Civic Center.

PREVIOUS ACTION
On February 24, 2007, City Council held their annual goal setting workshop with City Staff where in they reviewed the proposed Civic Center Five Year Financing and Phasing Plan.

On April 10, 2007, the City Council endorsed the City of Brentwood Civic Center Five Year Financing and Phasing Plan in concept and authorized staff to bring the Plan components to the City Council for formal consideration as part of the 2007/08 - 2011/12 CIP Budget.

On June 12, 2007, by Resolution No. 2007-126, City Council adopted the Negative Declaration and adopted the 2007/08 - 2011/12 Capital Improvement Program.

On August 14, 2007, by Resolution No. 2007-190, City Council endorsed the Civic Center master Site Plan Concept, Option 2; directed staff to pursue Basic LEED Certification as a minimum on the Civic Center buildings and amended Civic Center CIP projects to accelerate the project timelines and financing.

BACKGROUND
Since the Civic Center master site plan was endorsed by City Council in August 2007, staff and the Civic Center design team have been moving forward with the project. Because we have accelerated the project timeline, several pre-design efforts have begun well in advance of the originally scheduled date, such as, but not limited to, soils testing, environmental testing, and utilities review and design.

Therefore, in order to move forward with planning the Civic Center Master Site Plan Concept, six CIP projects need to be amended to reflect accelerated funding requirements for F/Y 2007-2008. The overall funding for these programs has not increased, and in one case, New City Hall, the expenditures have decreased in order to fund the Interim Civic Center Facilities project.

The specific projects affected by these changes are:

City Park (CIP Project #352-52406)
Civic Center Parking Facility (CIP Project #337-37196)
Civic Center Plaza (CIP Project #337-37193)
Library Relocation (CIP Project #337-37194)
New City Hall (CIP Project #337-31390)
New Community Center (CIP Project #337-37195)

In addition, a new project is being added to accommodate the interim facilities while the Civic Center is under construction. This project is titled “Interim Civic Center Facilities” and encompasses all of the Brentwood Technology Center modifications required to accommodate the interim Library, offices for the Parks and Recreation staff and the Council Chambers.

FISCAL IMPACT
The Brentwood Civic Center Financing and Phasing Plan endorsed by City Council on April 10, 2007, included several components outside of the immediate Civic Center and totaled $108.4 million. Of that $108.4 million, total costs of $72.3 million are expected to be incurred for the construction of the community facilities outlined above that will be included in the Civic Center Master Plan Concept, constituting the actual “Civic Center”. The funding sources for these amended projects are:

• General Fund $12 million
• Community Facilities Districts $22.6 million
• Redevelopment Agency $7.5 million
• Development Fees $30.2 million


The funding for the Interim Civic Center Facilities project, in the amount of $750,000, will come from the New City Hall project which is also being amended as part of this staff report to reflect this change.

All six of the amended projects are included in the 2007/08 – 2011/12 Capital Improvement Program. In addition, Finance has confirmed there are sufficient funds available for the accelerated timeline changes and no revenue offsets are expected due to these project amendments.

Attachments:
Resolution
CIP Project Sheets


RESOLUTION NO.

A RESOLUTION WHICH: 1) AMENDS THE 2007/08 – 2011/12 CAPITAL IMPROVEMENT PROGRAM (CIP) TO INCLUDE THE INTERIM CIVIC CENTER FACILITIES PROJECT AND 2) AMENDS THE CIVIC CENTER CIP PROJECTS TO ACCELERATE THE PROJECT TIMELINES AND FINANCING TO ALLOW FOR THE CONSTRUCTION OF THE CIVIC CENTER.

WHEREAS, on February 24, 2007, City Council held their annual goal setting workshop with City Staff where in they reviewed the proposed Civic Center Five Year Financing and Phasing Plan; and

WHEREAS, on April 10, 2007, the City Council endorsed the City of Brentwood Civic Center Five Year Financing and Phasing Plan in concept and authorized staff to bring the Plan components to the City Council for formal consideration as part of the 2007/08 - 2011/12 CIP Budget; and

WHEREAS, On June 12, 2007, by Resolution No. 2007-126, City Council adopted the Negative Declaration and adopted the 2007/08 - 2011/12 Capital Improvement Program; and

WHEREAS, a community outreach workshop was held on July 12, 2007 to review three alternate site options. At this workshop, additional ideas and suggestions were generated. Based on this feedback, final site plans were presented at a second workshop on July 31, 2007. A new site plan and a Civic Center Master Site Plan Concept were selected to be presented to the City Council for endorsement; and

WHEREAS, the Brentwood Civic Center Financing and Phasing Plan endorsed by City Council on April 10, 2007, included several components outside of the immediate Civic Center and totaled $108.4 million. Of that $108.4 million, total costs of $72.3 million are expected to be incurred for the construction of the community facilities outline above that will be included in the Civic Center Master Plan Concept, constituting the actual “Civic Center”; and

WHEREAS, On August 14, 2007, by Resolution No. 2007-190, City Council endorsed the Civic Center master Site Plan Concept, Option 2; directed staff to pursue Basic LEED Certification as a minimum on the Civic Center buildings and amended Civic Center CIP projects to accelerate the project timelines and financing; and

WHEREAS, the proposed amendments to the capital improvement projects only modify project timelines and financing structure and do not alter the project description; therefore the Planning Commission’s previous finding of General Plan consistency is still applicable; and

WHEREAS, a negative declaration has been adopted for the Capital Improvement Program and the proposed amendments do not include any changes that would require additional environmental review under CEQA.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby:

1. Amends the 2007/08 – 2011/12 Capital Improvement Program to include the attached Interim Civic Center Facilities project; and

2. Amends the Civic Center CIP Projects, as shown in the attached CIP project sheets, to accelerate the project timelines and financing to allow for the construction of the Civic Center.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 13th day of November 2007 by the following vote:

 
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