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Current Council Agenda and Past Meeting Information

CITY COUNCIL AGENDA ITEM NO. 10

Meeting Date: November 13, 2007

Subject/Title: Adopt a Resolution accepting the work performed by California Pavement Maintenance Company, Inc. for the 2007 Pavement Management Program, CIP Project No. 336-30830, and directing the City Clerk to file a Notice of Completion with the County Recorder.

Prepared by: Frank Lideros, Associate Engineer

Submitted by: Bailey Grewal, Director of Public Works/City Engineer

RECOMMENDATION
Adopt a Resolution accepting the work performed by California Pavement Maintenance Company, Inc. for the 2007 Pavement Management Program, CIP Project No. 336-30830, and directing the City Clerk to file a Notice of Completion with the County Recorder.

PREVIOUS ACTION
On June 12, 2007, by Resolution No. 2007-126, City Council adopted the City’s 2007/08 – 2011/12 Capital Improvement Program (“CIP”), which included the Pavement Management Program, CIP Project No. 336-30830.

On June 26, 2007, by Resolution No. 2007-138, City Council approved the contract documents, awarded the bid and authorized the City Manager or designee to execute a construction contract and necessary documents for the 2007 Pavement Management Program, CIP Project No. 336-30830, with California Pavement Maintenance Company, Inc. in the amount of $848,421.98, plus a 10% contingency of $84,842.20, for a total amount of $933,264.18.

BACKGROUND
The City typically conducts a survey of existing roads every three years and after analyzing the data and input, determination is made on which roads need immediate and urgent pavement repairs. These repairs will reduce the maintenance cost for these portions of road for many years to come.

The 2007 Pavement Management Program project resurfaced approximately 5,100,000 square feet of City streets with cape seal or slurry seal. The majority of over 200 City streets that were resurfaced are residential streets. All striping and pavement markings were performed to the new City standards.

All the improvements are complete per the plans and specifications and California Pavement Management Company, Inc. has met the contractual obligation. Staff is recommending that the work performed by California Pavement Management Company, Inc. be accepted and that the Notice of Completion be filed with the County Clerk.

FISCAL IMPACT
The total contract amount for the work performed by California Pavement Management Company, Inc. for the 2007 Pavement Management Program, CIP Project No. 336-30830, is as follows:

Contractor Actual Amount City Council Approved Amount
California Pavement Management $ 877,324.15 $933,264.18
Company, Inc.

The final contract amount of $877,324.15 is 5.99% under the City Council approved amount of $933,264.18, and includes one change order.

Attachments:
Resolution
Notice of Completion with Listing of Streets

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD ACCEPTING THE WORK PERFORMED BY CALIFORNIA PAVEMENT MAINTENANCE COMPANY, INC. FOR THE 2007 PAVEMENT MANAGEMENT PROGRAM, CIP PROJECT NO. 336-30830, AND DIRECTING THE CITY CLERK TO FILE A NOTICE OF COMPLETION WITH THE COUNTY RECORDER.

WHEREAS, on June 12, 2007, by Resolution No. 2007-126, City Council adopted the City’s 2007/08 – 2011/12 Capital Improvement Program (“CIP”), which included the Pavement Management Program, CIP Project No. 336-30830; and

WHEREAS, on June 26. 2007, by Resolution No. 2007-138, City Council approved the contract documents, awarded the bid and authorized the City Manager or designee to execute a construction contract and necessary documents for the 2007 Pavement Management Program, CIP Project No. 336-30830, with California Pavement Maintenance Company, Inc. in the amount of $848,421.98, plus a 10% contingency of $84,842.20, for a total amount of $933,264.18; and

WHEREAS, the 2007 Pavement Management Program project resurfaced approximately 5,100,000 square feet of City streets with cape seal or slurry seal with the majority of over 200 City streets being residential streets; and

WHEREAS, all the improvements are complete per the plans and specifications and California Pavement Management Company, Inc. has met the contractual obligation.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby accept the work performed by California Pavement Maintenance Company, Inc. for the 2007 Pavement Management Program, CIP Project No. 336-30830, and direct the City Clerk to file a Notice of Completion with the County Recorder.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 13th day of November 2007 by the following vote:


RECORDING REQUESTED BY
CITY OF BRENTWOOD

WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF BRENTWOOD
150 City Park Way
BRENTWOOD, CA 94513

NOTICE OF COMPLETION


NOTICE IS HEREBY GIVEN THAT:

THE CITY OF BRENTWOOD, a general law city, in the County of Contra Costa, State of California, did enter into an agreement on June 26, 2007 with California Pavement Maintenance Company, Inc. for work performed for the 2007 Pavement Management Program, CIP Project No. 336-30830.

The work described in the contract documents was to furnish all material, labor, and equipment necessary to complete said work on various streets within the city of Brentwood. A list of those streets is attached.

On the 13th day of November 2007, said contract, as a whole was completed and the work was accepted by the City Council of the City of Brentwood.

I hereby certify under penalty of perjury that the facts set forth in the foregoing Notice of Completion are true and correct.

Executed at Brentwood, Contra Costa County, State of California, on November 13, 2007.



By: __________________________
Margaret Wimberly, City Clerk
City of Brentwood, California












 
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