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Current Council Agenda and Past Meeting Information

November 13, 2007
CITY OF BRENTWOOD
CITY COUNCIL/REDEVELOPMENT AGENCY AGENDA
City Council Chamber, 734 Third Street, Brentwood, CA 94513

ADDENDUM TO THE AGENDA

A complete copy of the Addendum to the Agenda is here

A complete packet of information is available for public review at City Hall or on our website at www.brentwoodca.gov

A WORKSHOP OF THE CITY COUNCIL, PLANNING COMMISSION AND
PARKS & RECREATION COMMISSION
4:30 P.M.

CALL TO ORDER
Roll Call

PUBLIC COMMENTS
At this time the public is permitted to address the City Council/ Planning Commission/Parks and Recreation Commission on items not on the agenda. Persons addressing the City Council/Planning Commission/Parks and Recreation Commission are required to limit their remarks to five (5) minutes unless an extension of time is granted by the Mayor subject to approval of the City Council. Please file your name with the Mayor on the form provided at the podium. Speakers desiring answers to questions should direct it to the City Council/Planning Commission/ and Parks and Recreation Commission and, if relevant, the City Council/Planning Commission/Parks and Recreation Commission may direct it to the appropriate staff member.

A. Presentation to the City Council, Planning Commission, and Parks and Recreation Commission regarding the Civic Center project.

JOINT CITY COUNCIL/REDEVELOPMENT AGENCY MEETING
7:00 P.M.

Pledge of Allegiance
Roll Call

PRESENTATIONS

A. Recognition of Outgoing Arts Commissioners
B. Proclamation National Family Week
C. New Employee Introductions

MAYOR’S REPORT ON AMERICAN AVENUE

Authorize the Mayor to send a letter inviting Brentwood Union School District, Liberty Union High School District, Contra Costa County and parents’ representatives to participate in a task force on American Avenue.

PUBLIC COMMENTS
At this time the public is permitted to address the City Council/Redevelopment Agency on items that are on the Consent Calendar, Requests for Future Agenda Items, or items not on the agenda. Persons addressing the City Council/Redevelopment Agency are required to limit their remarks to five (5) minutes unless an extension of time is granted by the Mayor subject to approval of the City Council/Redevelopment Agency. Please file your name with the Mayor on the form provided at the podium. Speakers desiring answers to questions should direct it to the City Council/Redevelopment Agency and, if relevant, the City Council/Redevelopment Agency may direct it to the appropriate staff member.

CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.

1. Approve minutes of the City Council/Redevelopment Agency meeting of October 9, 2007. (M. Wimberly)

2. Accept Annual Report on the Parks, Trails, and Recreation Master Plan at the recommendation of the Park and Recreation Commission. (C. Bronzan/T. Homan)

3. Accept the resignation of John Breneman from the Brentwood Advisory Neighborhood Committee (BANC). (C. Bronzan/P. Scherff/B. Gary)

4. Approve the appointment of Cameron Sessions, Jeff Altman, Allison Cardoza and Alexis Reeves to the Brentwood Advisory Neighborhood Committee (BANC). (C. Bronzan/P. Scherff/B. Gary)

5. Adopt a Resolution to formalize the City of Brentwood Wellness Policy Guidelines as a City of Brentwood Council/Administrative Policy No. 90-3, and the articulation of Section No. 12 of the Policy related to concessions and vending standards. (P. Scherff/S. Barry)

6. Adopt a Resolution approving a Memorandum of Understanding between the City of Brentwood and the Brentwood Arts Society regarding running a wide variety of community arts programs and authorize the City Manager or her designee to execute the Memorandum of Understanding and make minor technical revisions to the MOU after review by the City Attorney. (C. Bronzan/P. Scherff)

7. Adopt a Resolution authorizing the Director of Parks and Recreation or his designee to approve expenditures for the Art, Wine and Jazz Festival. (C. Bronzan/P. Scherff)

8. Adopt a Resolution approving the Purchase Agreement and Grant Deed for the sale of property located at 385 Carrol Court at Sunset Industrial Complex and authorize the City Manager or her designee to execute Purchase Agreement and Grant Deed to convey City-owned property. (H. Sword/G. Rozenski)

9. Adopt Resolutions for annexation of territory into Community Facilities District No. 5, and set a date of January 8, 2008, for the Public Hearing. (B. Grewal/D. Galey)

10. Adopt a Resolution accepting the work performed by California Pavement Maintenance Company, Inc. for the 2007 Pavement Management Program, CIP Project No. 336-30830, and directing the City Clerk to file a Notice of Completion with the County Recorder. (B. Grewal/F. Lideros)

11. Adopt a Resolution accepting the work performed by K.J. Woods Construction, Inc. for Phase 1 (Utilities) of the Walnut Boulevard Widening, CIP Project No. 336-30560, and directing the City Clerk to file a Notice of Completion with the County Recorder. (B. Grewal/A. Salam)

12. Adopt a Resolution accepting the Solid Waste Enterprise Management & Operations Review prepared by Hilton, Farnkopf & Hilton, LLC for the Solid Waste Transfer Station Improvements - Phase III, CIP Project No. 542-54020. (B. Grewal/P. Eldredge)

13. Adopt a Resolution accepting the Wastewater Treatment Plant Expansion Study prepared by ECO:LOGIC Consulting Engineers for the Wastewater Treatment Plant Expansion - Phase II, CIP Project No. 592-59140. (B. Grewal/P. Eldredge)

14. Adopt a Resolution accepting the public improvements for maintenance; accepting the Maintenance Bond; and releasing the Improvement Securities for Subdivision No. 8408, constructed by The Mark Pringle Co., located south of Apricot Way and west of Fairview Avenue. (B. Grewal/D. Galey)

15. Adopt a Resolution accepting the public improvements for maintenance; accepting the Maintenance Bond; and releasing the Improvement Securities for Subdivision No. 8603, constructed by Meritage Homes, located south of Grant Street and east of Shady Willow Lane. (B. Grewal/D. Galey)

16. Adopt a Resolution accepting the public improvements for maintenance; accepting the Maintenance Bond; and releasing the Improvement Securities for Subdivision No. 8763, constructed by The Mark Pringle Co., located south of Apricot Way and west of Fairview Avenue. (B. Grewal/D. Galey)

17. Adopt a Resolution accepting the public improvements for maintenance; accepting the Maintenance Bond; and releasing the Improvement Securities for Brentwood Sand Creek Partners, LLC (Lennar Communities), Subdivision No. 8833 (Phase IV of VTSM No. 8788), located north of Sand Creek Road, south of Grant Street and west of O’Hara Avenue. (B. Grewal/D. Galey)

18. Adopt a Resolution approving and authorizing the City Manager or designee to execute a Development Cooperation Agreement and License Agreement with the Liberty Union High School District for shared development responsibilities of the future school facility site located in the proposed Brentwood Business Park on Guthrie Lane. (B. Grewal/D. Galey)

19. Adopt a Resolution approving and authorizing the City Manager or designee to execute a Professional Services Agreement with NorthStar Engineering Group, Inc. for engineering design services for a portion of the Brentwood Business Park, located east of Guthrie Lane, in an amount not to exceed $131,195, plus a 10% contingency, for a total amount of $144,314.50, and amending the CIP Budget Sheet. (B. Grewal/D. Galey)

20. Adopt a Resolution approving and authorizing the City Manager or designee to execute an Agreement For Dedication of Real Property with Andrew Augustine Ghiggeri, Jo Ann Ghiggeri Bjornstad and Roger B. Bjornstad and Jo Ann Ghiggeri Bjornstad, Trustees of the Bjornstad 1994 Living Trust dated December 12, 1994, generally located south of Balfour Road on the east side of Guthrie Lane and west of Sellers Avenue, for the school access in the future Brentwood Business Park Improvement Project, and accepting the Irrevocable Offer to Dedicate for recording purposes only. (B. Grewal/M. Sullivan)

21. Adopt a Resolution approving and authorizing the City Manager or designee to execute an Agreement For Dedication of Real Property with Glenn Stonebarger and Jeannie Stonebarger, Trustees of the Glenn Stonebarger and Jeannie Stonebarger Family Trust, generally located south of Balfour Road on the east side of Guthrie Lane and west of Sellers Avenue, for the school access in the future Brentwood Business Park Improvement Project, and accepting the Irrevocable Offer to Dedicate for recording purposes only. (B. Grewal/M. Sullivan)

22. Adopt a Resolution approving Temporary Use Permit No. 07-24 to allow for the use of City-owned property for the staging of the annual Lady of Guadalupe procession sponsored by the Immaculate Heart of Mary Church for one day, Sunday, December 9th between the hours of 2:00 pm and 3:00 pm, affecting the closure of surrounding streets. (H. Sword/J. Strandberg)

23. Adopt a Resolution approving and authorizing the City Manager or designee to execute a Professional Services Agreement with GIS Planning Inc. in an amount not to exceed $30,515 for a web-based site selection and property locator tool called ZoomProspector, as recommended by the Land Use and Development Committee. (H. Sword/C. Holman)

24. Adopt a Resolution amending City Council/Administrative Policy Number 10-9 Use of Vehicles and Related Equipment. (P. Ehler/D. Davies)

25. Adopt a Resolution to: 1) Amend the 2007/08 – 2011/12 Capital Improvement Program to include the Interim Civic Center Facilities project and 2) Amend the Civic Center Capital Improvement Projects to accelerate the project timelines and financing to allow for the construction of the Civic Center. (K. Chew/G. Leech)

26. Adopt a Resolution Approving and Authorizing the City Manager or Designee to Execute a Professional Services Agreement with Raney Planning and Management, Inc. for the Preparation of an Initial Study/Mitigated Negative Declaration and Associated Environmental Studies for the Civic Center Project, in the amount of $96,762, plus a 10% contingency of $9,676.20, for a total amount of $106,438.20. (K. Chew/G. Leech)

27. Adopt a Resolution creating the Agricultural Enterprise Grant Program as recommended by the Agricultural Enterprise Committee. (H. Sword/L. Maurer)

28. Adopt a Resolution approving and authorizing the City Manager or designee to execute a Professional Services Agreement with Royston Hanamoto Alley & Abey in an amount not to exceed $212,000 for development and design services related to the City’s Vineyards at Marsh Creek project, as recommended by the ad-hoc Vineyards Committee. (H. Sword/C. Bronzan/L. Maurer)

29. Adopt a Resolution authorizing an expenditure from the City’s Agricultural Land Trust Fund 263 in the amount of $688,140 for the purchase of agricultural conservation easements for 6700 Balfour Road and 6740 Balfour Road as recommended by the standing Agricultural Enterprise Committee. (H. Sword/L. Maurer)

30. Adopt a Resolution approving and authorizing the City Manager or designee to execute a Deferred Improvement Agreement between Ernesto Rios, Laura Rios, Enrique Gamez, Irma Gamez, Filomeno Nesta, Carlota Nesta and the City of Brentwood for MS No. 354-04, located at 2301 Empire Avenue, on the west side of Empire Avenue, between Lone Tree Way and Grant Street. (B. Grewal/D. Boskovic)

31. Adopt a Resolution approving, granting and authorizing the City Manager or designee to execute a Grant of Easement for a private underground gas pipeline to Sunset Exploration, Inc. across a portion of City owned property located on Jennifer Street, north of Sycamore Avenue, south of Sand Creek Road intersecting with Garin Parkway. (B. Grewal/P. Eldredge)

32. Adopt a Resolution authorizing specified city employees and representatives access to sales and use tax records pursuant to Revenue and Taxation Code Section 7056. (P. Ehler/K. Breen)

33. Adopt a Resolution approving the contract documents, awarding the bid and authorizing the City Manager or designee to execute necessary documents with Bay Cities Paving & Grading, Inc. in the amount of $657,000 including a 10% contingency of $65,700 for Sitework for the Senior Adult Education Center CIP No. 522-52280 and in the amount of $17,000 including a 10% contingency of $1,700 for Sitework for the Aquatic Complex Concession Stand CIP No. 522-52300 for a total of $741,400. (C. Bronzan/P. Scherff)

34. Adopt a Resolution accepting all public improvements for maintenance; accepting the Subdivision Maintenance Bond and releasing the Subdivision Improvement Securities for Subdivision No. 8470, Amber Park Phase I, located south of Lone Tree Way and east of Empire Avenue, developed by The Mission Peak Company. (B. Grewal/D. Galey)

35. Waive Second Reading and adopt Ordinance 850 adding Chapter 16.168 to Title 16 of the Brentwood Municipal Code to establish implementation procedures for the East Contra Costa County Habitat Conservation Plan / Natural Community Conservation Plan (H. Sword/W. Rhodes)

Redevelopment Agency Consent Calendar Items:

36. Agency - Adopt a Resolution approving a Purchase and Sale Agreement with William M. Nielsen and Marsha G. Nielsen, Trustors and Trustees of The Nielsen Family Trust dated June 4, 2004, or their authorized representative, for real property identified as 7030 Brentwood Boulevard, APN 016-100-016, accepting real property on behalf of the Redevelopment Agency and authorizing the Redevelopment Agency’s Executive Director and Agency Secretary or any of their designees to execute the agreement, and such other documents as may be needed to complete the transaction including acceptance of the Deed, and approve an amendment to the Agency’s 2007/08 Fund 301 Budget in the amount of $1,880,720. (H. Sword/G. Rozenski)

37. Agency - Approve and authorize the Executive Director to execute a contract for professional relocation services with Associated Right of Way Services, in an amount not to exceed $60,720 for relocation activities associated with 7030 Brentwood Boulevard. (H. Sword/G. Rozenski)

PUBLIC HEARINGS
Persons addressing the Council/Redevelopment Agency are asked to file their name with the Mayor on the form provided at the podium. The Council may adopt reasonable regulations at the onset of the public hearing to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the public hearing shall follow the protocol for Public Comments.

38. A. Public hearing to consider the appeal filed by Pulte Home Corporation of the Planning Commission’s denial decision on a variance from the municipal code to establish reduced setbacks and increased square footage for an existing cabana located at 2876 Falcon Court, APN 018-380-003. (H. Sword/D. Hill)

38 B. Continued Public Hearing to consider an application for a variance (V 07-03) to allow reduced setbacks for an existing pool and spa located at 2876 Falcon Court, APN 018-380-003. (H. Sword/D. Hill)

39. Public hearing for an amendment to condition of approval number 23 of City Council Resolution No. 2007-70 for an approved tentative subdivision map (TSM 8446), in regard to property located at 1060 Minnesota Avenue, APN 017-080-007. (H. Sword/D. Hill)

40. Adopt a Resolution approving and adopting the Midterm Review of the Five-Year Implementation Plan for FY 2004/05 to 2008/09 for the Merged Brentwood and North Brentwood Redevelopment Projects. (H. Sword/G. Rozenski/Seifel Consultants)

NEW BUSINESS

41. Adopt a Resolution which: 1) Endorses the Civic Center Conceptual Plans; 2) Endorses the City Hall and Community Center Building Plans; 3) Endorses the History Walk Concept as one of the Required Art Components of the Civic Center; and 4) Directs Staff to proceed with this Project to Design Development. (D. Landeros/G. Leech)

42. Introduce and waive first reading of an Ordinance amending Brentwood Municipal Code Chapter 1.08 related to, among other things, criminal citation fine amounts and the designation of certain employees to issue administrative and criminal citations for specified violations of the Brentwood Municipal Code; and to repeal Chapter 2.40 related to Field Service Officers. (H. Sword/L. Kidwell)

Introduce and waive first reading of an Ordinance amending Title 8 of the Brentwood Municipal Code to add a new Chapter 8.36 (Property Maintenance). (H. Sword/L. Kidwell)

Adopt a Resolution amending the 2007/08 – 2008/09 Operating Budget in the amount of $75,000 ($25,000 for 2007/08 and $50,000 for 2008/09) for contractor services related to property maintenance and abatements.

INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, SUBCOMMITTEES AND LIAISONS: This portion of the agenda is to provide an opportunity for Council Members to report on attendance at events, subcommittee meetings, and entities on which the Council Member has been appointed as a liaison.

REQUEST FOR FUTURE AGENDA ITEMS:

I NEW REQUESTS (Council Members wishing to have an agenda item placed on a future agenda shall make a request under this section of the agenda. These items will be included on the agenda for the next Council meeting).

ADJOURNMENT


NOTICE
In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available at the City Hall Parking lot. If you are a person with a disability and you need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk’s Office at (925) 516-5440 or fax (925) 516-5441. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. {28 CFR 35.102-35, 104 ADA Title II}

POSTING STATEMENT
On November 8, 2007, a true and correct copy of this agenda was posted on the City Hall Bulletin Board, outside City Hall, 150 City Park Way, Brentwood, CA 94513 and at our website www.brentwoodca.gov
 

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov