CITY COUNCIL AGENDA ITEM NO. 12
Meeting Date: October 9, 2007
Subject/Title: Adopt a resolution approving Temporary Use Permit No. 07-21
to allow for the use of City-owned property for the staging of the 25th
annual Holiday Parade sponsored by the Brentwood Chamber of Commerce for one
day, Saturday November 17th, 2007 between the hours of 3:00 pm and 6:00 pm,
located within the downtown and affecting the closure of surrounding
Prepared by: John Strandberg, Community Development Technician
Submitted by: Howard Sword, Community Development Director
Adopt a resolution approving Temporary Use Permit No. 07-21 to allow for the
use of City-owned property for the staging of the 25th annual Holiday Parade
sponsored by the Brentwood Chamber of Commerce for one day, Saturday,
November 17th, 2007, between the hours of 3:00 pm and 6:00 pm, located
within the downtown and affecting the closure of surrounding streets.
On September 10, 2007, the Brentwood Chamber of Commerce submitted an
application to use City right-of-way located in the downtown to hold its
annual Holiday Parade. Section 17.850.005.9 of the Brentwood Municipal Code
requires any holiday events, including parades, to obtain a temporary use
permit (TUP). Section 17.850.004 requires that any temporary use seeking
closure of city right-of-way must be approved by the City Council.
The criteria for approval, when evaluating a request for a TUP, includes
consideration of impacts on traffic, circulation, parking, visibility,
noise, harmful effects on adjoining property and any other relevant impacts
or considerations of the proposed use. The proposed use may be reasonably
conditioned to mitigate identified impacts or to ensure public health,
safety or welfare.
The proposed parade route includes several of the streets in the downtown
area. The route will include First Street north of Birch Street, Pine Street
between First Street and Second Street, Second Street between Pine Street
and Oak Street, as well as staging areas on Birch Street and a portion of
First Street east of Birch Street to Fir Street and Fir Street from
Brentwood Boulevard to First Street. The parade will end on Oak Street
between Second Street and Third Street.
The parade will consist of several hundred people proceeding on foot through
the downtown area along with the more traditional automobiles, floats,
equestrians, members of the military, bands and scouts. The parade formation
will begin along First Street, east of Birch Street as well as on Birch
Street north of First Street. The parade will start at the intersection of
Birch Street and First Street.
The proposed parade hours are:
Saturday 3:00 pm to 4:00 pm – staging and setup
Saturday 4:00 pm to 6:00 pm – parade/clean-up
It is staff’s opinion that the proposed parade will have a temporary impact
upon surrounding businesses. Some areas of the downtown will not be
accessible to vehicular traffic for three hours; however, there have been no
complaints in past years from residents or business owners concerning this
particular function. Barriers would be placed at intersections off the
parade route, keeping traffic flowing by preventing vehicles from turning
down a street with a closure and backing up, thereby creating a traffic
Traffic will also be moderately impacted in the downtown, as large portions
of downtown streets will be closed from 3:00 pm through 6:00 pm on Saturday,
November 17th. General parking is available in the two municipal lots on
Brentwood Boulevard, as well as on-street parking throughout the downtown
area not closed to traffic. City Park will be the terminus where four
portable restrooms will be on-hand. There will also be two portable
restrooms within the staging area. This event is expected to draw five to
eight hundred visitors to the parade and the greater downtown area of
Brentwood over the course of the event. The Holiday Parade is designed to
kick off the winter shopping season and will expose the downtown to visitors
that may not frequent the area.
The total cost of providing police services for the 2007 Chamber of Commerce
Holiday Parade has been estimated at $4,548.01 by the Brentwood Police
Department based upon past years. This cost will be reimbursed to the Police
Department after the conclusion of the event by the Brentwood Chamber of
Commerce. The Police Department will deploy Reserve Officers, CSOs, and
Volunteers where appropriate to reduce personnel costs.
Exhibit A - Conditions of Approval
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING A
TEMPORARY USE PERMIT (07-21) TO ALLOW FOR THE USE OF CITY STREETS AND
AUTHORIZING THE CLOSURE OF CERTAIN STREETS AND TEMPORARILY ESTABLISHING NO
PARKING RESTRICTIONS AND TOW AWAY ZONES IN ORDER TO FACILITATE THE 2007
BRENTWOOD CHAMBER OF COMMERCE HOLIDAY PARADE TO BE HELD ON SATURDAY NOVEMBER
WHEREAS, the Brentwood Chamber of Commerce will be holding their annual
Holiday Parade on November 17th, 2007, an event of great local significance
which attracts moderate numbers of people to the community; and
WHEREAS, to accommodate the 2007 Brentwood Chamber of Commerce Holiday
Parade, it is requested that the following streets be closed to traffic and
no parking and tow away zones be established between 3:00 pm and 6:00 pm on
November 17th, 2007:
First Street from Fir Street to Pine Street.
Birch Street from First Street to Third Street.
Pine Street from First Street to Second Street.
Second Street from Oak Street to Pine Street.
Left Turn Lane from southbound Brentwood Boulevard onto Second Street.
Left Turn lane from southbound Brentwood Boulevard onto Oak Street.
Additionally, it is requested that the following streets be closed to
traffic for staging areas or to prevent traffic impacts:
Fir Street from Brentwood Boulevard to First Street.
Chestnut Street from Brentwood Boulevard to Fourth Street.
Oak Street from Brentwood Boulevard to Third Street.
Maple Street from Brentwood Boulevard to the east end of Maple Street.
Third Street from Oak Street to Birch Street.
Second Street from Oak Street to Birch Street.
WHEREAS, pursuant to Vehicle Code Section 21101(e), the City may temporarily
close portions of streets for parades and local special events such as the
Chamber of Commerce Holiday Parade when the closing is necessary for the
safety and protection of persons who are to use those portions of the street
during the temporary closure; pursuant to Vehicle Code Section 22507, the
City may prohibit parking on portions of streets during all or certain hours
of the day; pursuant to Vehicle Code Section 22651(b), (m), and (n), City
peace officers may remove by towing any vehicle from those portions of the
street where parking is prohibited; and
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood
hereby approves TUP No. 07-21 subject to the conditions of approval set
forth in Exhibit A, attached hereto, and authorizes the closure of the
streets depicted in attachment 1 to Exhibit A, prohibits parking, and
establish tow away zones between the hours of 3:00 pm and 6:00 pm, on
November 17th, 2007.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at
an adjourned regular meeting held on October 9, 2007 by the following vote:
EXHIBIT “A” TO
CITY COUNCIL RESOLUTION NO.
CONDITIONS OF APPROVAL FOR TUP NO. 07-21
1. All aspects of the proposed use and street closures shall be in
substantial conformance with Attachment 1, date “Received September 10,
2. The applicant shall provide documentation of City of Brentwood Police
Department approval for street closures to the Community Development
Department by November 9, 2007.
3. The applicant shall provide documentation of Contra Costa County Fire
Protection District approval for street closure accessibility to the
Community Development Department by November 9, 2007.
4. The applicant shall provide proof of liability insurance coverage naming
the City as additionally insured in the amount of $1,000,000.00 per
occurrence by November 9th, 2007.
5. The hours of operation are as follows:
Saturday, November 17th, 2007 from 3:00 pm to 6:00 pm
6. The applicant shall provide a statement that the applicant agrees to
indemnify, hold harmless, and defend the City, its officers, agents and
employees from any and all liability or claims that may be brought against
the City arising out of its approval of this permit, or the environmental
determination rendered in connection with the permit approval, or arising
out of the operation of the use or uses allowed under the permit, save and
except that caused solely by the City’s active negligence.
7. The applicant shall restore any areas used by the parade to the same or
better condition at termination of the event.
8. No parking shall be allowed in front of any street closure signs or
9. The applicant shall not use paint or other permanent types of markings
for staging directions on City streets and shall remove any temporary ones
at the end of the event.
10. The applicant shall arrange with the Public Works Department for
additional carts and street sweeping and submit documentation of approval to
the Community Development Department by November 9th, 2007.