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CITY COUNCIL AGENDA ITEM NO. 9

Meeting Date: September 25, 2007

Subject/Title: Adopt a Resolution approving and authorizing the City Manager or designee to execute Amendment No. One to the Professional Services Agreement with Vali Cooper & Associates, Inc. for Construction Inspection Services in the amount of $57,600, plus a 10% contingency of $5,760, for a total amount of $63,360. This amendment will bring the total contract amount to $102,600, plus a 10% contingency, for a total amount of $112,860.

Prepared by: Anthony Salam, CIP Engineering Manager

Submitted by: Bailey Grewal, Director of Public Works/City Engineer

RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager or designee to execute Amendment No. One to the Professional Services Agreement with Vali Cooper & Associates, Inc. for Construction Inspection Services in the amount of $57,600, plus a 10% contingency of $5,760, for a total amount of $63,360. This amendment will bring the total contract amount to $102,600, plus a 10% contingency, for a total amount of $112,860.

PREVIOUS ACTION
None.

BACKGROUND
With the recent vacancy of a construction inspector, it became necessary to contract with a consulting firm to provide construction inspection services for Capital Improvement Program (“CIP”) projects currently under construction. In July, a Professional Services Agreement with Vali Cooper & Associates, Inc. in the amount of $45,000, plus a 10% contingency of $4,500, for a total amount of $49,500, was prepared to provide construction inspection services to assist with the heavy workload. Since a new construction inspector has not been hired, it is necessary to continue these services to provide ongoing assistance with the projects under construction.

The Parks & Recreation and Public Works Departments have used the services of Vali Cooper & Associates, Inc. in the past to assist with the construction inspection of various development projects. City staff has been very satisfied with the professionalism and diligence of the inspectors from Vali Cooper & Associates, Inc.

Staff is seeking City Council approval for $57,600, plus a 10% contingency of $5,760, for a total of $63,360, to provide adequate construction inspection services for current projects.

FISCAL IMPACT
The original Professional Services Agreement including this amendment brings the total contract amount to $102,600, plus 10% contingencies, for a total amount of $112,860. The original $49,500, which includes the 10% contingency, is being paid from Walnut Boulevard Widening, CIP Project No. 336-30560. The additional $63,360 will be paid from the 2007/08 Operating Budget, split evenly between construction inspection and CIP administration, and there are sufficient funds available in both divisions.

Attachments:
Resolution
Amendment

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE AMENDMENT NO. ONE TO THE PROFESSIONAL SERVICES AGREEMENT WITH VALI COOPER & ASSOCIATES, INC. FOR CONSTRUCTION INSPECTION SERVICES IN THE AMOUNT OF $57,600, PLUS A 10% CONTINGENCY OF $5,760, FOR A TOTAL AMOUNT OF $63,360, THEREBY BRINGING THE TOTAL CONTRACT AMOUNT TO $102,600, PLUS A 10% CONTINGENCY, FOR A TOTAL AMOUNT OF $112,860.

WHEREAS, with the recent vacancy of a construction inspector, it became necessary to contract with a consulting firm to provide construction inspection services for Capital Improvement Program (“CIP”) projects currently under construction; and

WHEREAS, the Parks & Recreation and Public Works Departments have used the services of Vali Cooper & Associates, Inc. in the past to assist with the construction inspection of various development projects; and

WHEREAS, City staff has been very satisfied with the professionalism and diligence of the inspectors from Vali Cooper & Associates, Inc.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brentwood that the City Manager or designee is authorized to execute Amendment No. One to the Professional Services Agreement with Vali Cooper & Associates, Inc. for Construction Inspection Services in the amount of $57,600, plus a 10% contingency of $5,760, for a total amount of $63,360, thereby bringing the total contract amount to $102,600, plus a 10% contingency, for a total amount of $112,860.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 25th day of September 2007 by the following vote:
 

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