City of Brentwood
Home PageContact Us!Back

City Administration

2010 Council Goals and Strategic Plan | City Council Members | Calendar of Events | Elections
eNotification | Sub-Committees| Pledge of Allegiance Sign Ups | Invocation Sign Up
Live Streaming Council Meeting | Streaming PC Help |
Streaming Mac Help |

Current Council Agenda and Past Meeting Information

 

REDEVELOPMENT AGENCY AGENDA ITEM NO. 18

Meeting Date: September 11, 2007

Subject/Title: A Resolution approving and Authorizing the Executive Director to execute a Professional Services Agreement with Bottomley Design & Planning to prepare the Downtown Streetscape Master Plan; authorizing Executive Director to execute change orders up to 10% for a not to exceed contract amount of $103,106; and authorizing the Agency Treasurer to transfer funds from the Redevelopment Agency of the City of Brentwood Tax Allocation Bonds, Series 2001, to the Downtown Streetscape Plan Capital Improvement Project.

Prepared by: Gina Rozenski, Redevelopment Manager

Submitted by: Howard Sword, Community Development Director

RECOMMENDATION
Adopt a Resolution approving and authorizing the Executive Director to execute a professional services agreement between Bottomley Design & Planning and the Brentwood Redevelopment Agency to prepare the Downtown Streetscape Master Plan; authorizing the Executive Director to execute change orders up to 10% for a not to exceed contract amount of $103,106; and authorizing the Agency Treasurer to transfer funds from the Redevelopment Agency of the City of Brentwood Tax Allocation Bonds, Series 2001, to the Downtown Streetscape Plan Capital Improvement Project.

PREVIOUS ACTION
On November 16, 2005, the City Council held a public hearing to hear public and staff testimony, considered the Planning Commission’s recommended revisions, and approved the Downtown Specific Plan by Ordinance Nos. 817 and 818, and Resolution No. 2005-276. The Council also approved Resolution 2005-275 certifying the Environmental Impact Report and Mitigation Monitoring Plan for the Downtown Specific Plan.

On December 15, 2005, staff returned to the Council with a City Action Plan to implement the goals and objectives outlined in the Specific Plan. The Council approved the City Action Plan, which included the preparation of a Streetscape Master Plan after completion of the Downtown 2010 workshops.

On June 12, 2007, by Resolution No. 2007-126, the City Council adopted the City’s 2007/08– 2011/12 Capital Improvement Program that included the Downtown Streetscape Plan in the amount of $6,000,000, which amount is entirely funded by the Brentwood Redevelopment Agency.

On June 26, 2007, by Resolution RDA-128, the Redevelopment Agency approved its two-year operating budget, which included a budget amount in 2007/08 for the Downtown Streetscape Master Plan.

BACKGROUND
The Downtown Specific Plan provides for the City to create a streetscape plan that is supportive of the envisioned development and to create a beautiful setting for the City’s most civic and special district. The City is committed to improving the Downtown in order to catalyze and complement private investment, and to support the continued growth and development of the Downtown.

Section 3.3 of the Specific Plan includes a map of eight street types located within the Downtown. Each street type has different dimensions and configurations, and each will have a different streetscape treatment as it relates to its position in the Downtown. For example, gateway intersections will have arching monuments that “announce” the Downtown to visitors while a street across from the City Park could be graced with a clock tower. Tree lights will sparkle in the Downtown Core, but not on neighborhood streets where residents live.

A new streetscape plan will include reconfiguration of roadway sections to provide convenient parking and smooth vehicle circulation, pedestrian-friendly connections, special sidewalk and crosswalk treatments, outdoor dining “flex zones”, decorative street lights, new street trees, tree lights, street furniture, planters, planting medians, ornamental tree guards and drain grates. The streetscape, landscaping and design standards will help enhance the character and create of sense of identity for the Downtown.

Staff anticipates the streetscape plan process to include three community workshops to identify key streetscape issues and community ideas and later a workshop with the Council to review and select a preferred streetscape beautification plan, concluding with a public hearing before the Council for approval of the Downtown Streetscape Master Plan. The Master Plan will include an implementation phasing strategy for the purpose of coordinating capital investments such as improved water and sewer services with the installation of the streetscape in an effort to avoid duplication and destruction. The tentative schedule for the completion of the Downtown Streetscape Master Plan is summer 2007.

The scope of services also includes supplemental meetings with the civic center architectural and park planning team to coordinate and share ideas to complement and blend the landscapes and hardscapes for a distinct, harmonious district.

Bottomley Design & Planning specializes in urban planning and streetscape design. They were selected from a process where 3 firms submitted their qualifications. Based of their qualifications, experience and expertise, staff recommends Bottomley Design & Planning for the preparation of the Downtown Streetscape Master Plan.

FISCAL IMPACT
Staff is proposing the Executive Director be authorized to execute the contract in the amount of $93,732 and change orders up to 10% of the contract amount, for a not-to-exceed amount of $103,106. The Brentwood Redevelopment Agency has been very involved in the preparation of the Downtown Specific Plan and its supporting planning documents. At its annual priority setting workshop of April 2006, the Agency reserved sufficient funds from its 2001 Tax Allocation Bond proceeds for the preparation of this plan. This contract shall be funded entirely by the Redevelopment Agency’s Tax Allocation Bond proceeds, and is included in the Agency’s 2007/08 budget.

Attachments:
Resolution
Professional Services Agreement

RESOLUTION NO. RDA-

A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF BRENTWOOD APPROVING AND AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH BOTTOMLEY DESIGN & PLANNING TO PREPARE THE DOWNTOWN STREETSCAPE MASTER PLAN; AUTHORIZING EXECUTIVE DIRECTOR TO EXECUTE CHANGE ORDERS UP TO 10% FOR A NOT TO EXCEED CONTRACT AMOUNT OF $103,106; AND AUTHORIZING THE AGENCY TREASURER TO TRANSFER FUNDS FROM THE AGENCY’S 2001 TAX ALLOCATION BONDS PROCEEDS TO THE DOWNTOWN STREETSCAPE PLAN CAPITAL IMPROVEMENT PROJECT

WHEREAS, the Redevelopment Agency of the City of Brentwood (“Agency”) adopted its annual 2007-2008 Budget on June 26, 2007, by Resolution No. RDA-128; and

WHEREAS, the Agency desires to memorialize its expenditure approvals for redevelopment programs and activities that are funded by the Agency’s 2001 Tax Allocation Bond Proceeds that promote, establish, develop and support economic development, business and affordable housing opportunities within the Merged Redevelopment Project Areas; and

WHEREAS, the preparation of a streetscape master plan for the Downtown was identified in the Downtown Specific Plan as a City and Agency action to catalyze and complement private investment, and to support the continued growth and development of the Downtown; and

WHEREAS, the Agency desires to fund the Downtown Streetscape Master Plan.

NOW, THEREFORE BE IT RESOLVED that the Redevelopment Agency of the City of Brentwood 1) approves and authorizes the Executive Director to execute a professional services agreement with Bottomley Design & Planning to prepare the Downtown Streetscape Master Plan; 2) authorizes Executive Director to execute change orders up to 10% for a not to exceed contract amount of $103,105; and 3) authorizes the Agency Treasurer to transfer funds from the Agency’s 2001 Tax Allocation Bond Proceeds to the Downtown Streetscape Plan Capital Improvement Project.

PASSED, APPROVED AND ADOPTED by the Redevelopment Agency of the City of Brentwood at a regular meeting held on the 11th day of September 2007, by the following vote:
 

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov