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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 20

Meeting Date: July 24, 2007

Subject/Title: Adopt a Resolution approving and authorizing the City Manager or City Attorney as appropriate, to execute, Administration and Finance Department Purchase Orders and/or Agreements, after approval as to form by the City Attorney, with vendors for the not-to-exceed dollar amounts detailed on the attached Exhibit “A”

Prepared by: Becky Bridgen, Purchasing Agent

Submitted by: Pamela Ehler, Director of Finance and Information Systems

RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager or City Attorney as appropriate, to execute, Administration and Finance Department Purchase Orders and/or Agreements, after approval as to form by the City Attorney, with vendors for the not-to-exceed dollar amounts detailed on the attached Exhibit “A”.

PREVIOUS ACTION
On February 24, 2004, by Resolution No. 2004-40, City Council approved revisions to the Purchasing Policy.

On June 26, 2007, by Resolution No. 2007-150, City Council approved and adopted the 2007/08-2008/09 Operating Budget.

BACKGROUND
As part of the annual budget adoption, City staff includes budgeted amounts for ongoing services and supplies. The Purchasing Policy requires that purchases or services over $50,000 must be approved by City Council. In order to comply with the Purchasing Policy and to streamline the process for on-going purchases of goods or services, we have gathered the attached list of vendors and not-to-exceed amounts.

This city wide list includes ongoing services such as animal control, additional Library hours, reproduction costs of bid documents for various Capital Improvement Projects, newspaper advertising and notices, fuel for city vehicles, office supplies, temporary personnel and services that are supplied multi-departmentally.

Agreements for the services are not attached to this request. Prior to the City Manager or City Attorney executing the agreements, review and approval as to form by the City Attorney will be required.

FISCAL IMPACT
The purchases for goods or services are included in the 2007/08 Budget and this action does not amend the budget.

Attachment:
Resolution
Exhibit “A”

RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AND AUTHORIZING THE CITY MANAGER OR CITY ATTORNEY AS APPROPRIATE, TO EXECUTE, ADMINISTRATION AND FINANCE DEPARTMENT PURCHASE ORDERS AND/OR AGREEMENTS, AFTER APPROVAL AS TO FORM BY THE CITY ATTORNEY, WITH VENDORS FOR THE NOT-TO-EXCEED DOLLAR AMOUNTS DETAILED ON THE ATTACHED EXHIBIT “A”

WHEREAS, on February 24, 2004, by Resolution No. 2004-40, City Council approved revisions to the Purchasing Policy; and

WHEREAS, on June 26, 2007, by Resolution No. 2007-150, City Council approved and adopted the 2007/08-2008/09 Operating Budget; and

WHEREAS, the Purchasing Policy requires that purchases or services over $50,000 must be first approved by the City Council; and

WHEREAS, this list includes ongoing services such as animal control, additional Library hours, reproduction costs of bid documents for various Capital Improvement Projects, newspaper advertising and notices, fuel for city vehicles, office supplies, temporary personnel and services that are supplied multi-departmentally; and

WHEREAS, agreements for the services are not attached to this request; and

WHEREAS, prior to the City Manager or City Attorney executing the agreements, review and approval as to form by the City Attorney will be required; and

WHEREAS, the purchases for goods or services are included in the 2007/08 Budget and this action does not amend the budget.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood approves, and authorizes the City Manager or City Attorney as appropriate, to execute, Administration and Finance Department purchase orders and/or agreements, after approval as to form by the City Attorney, with vendors for the not-to-exceed dollar amounts detailed on the attached Exhibit “A” which is incorporated herein by this reference.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the24th day of July, 2007 by the following vote:

EXHIBIT “A”
OPEN PURCHASE ORDERS
FY 2007/2008

Vendor Name Material Purchased or Services Performed Amount Not to Exceed 2007/2008
Bill Brandt Ford City wide vehicles, parts and services 350,000
BPS Reprographics Services City wide reprographic services 85,000
Brentwood Press Advertising and legal notices 55,000
CCC Library Additional Library hours 130,000
CCC Office of Revenue Animal Control services 193,000
CDW-G Inc. Computer and related supplies 75,000
CPS Executive Search Recruitment of select open positions 75,000
Centre for Organizational Effectiveness Organizational Development 250,000
Chevron Corporation Fuel for city wide fleet vehicles 275,000
Citygate Associates Fire Services analysis 75,000
Contra Costa Newspapers Advertisements and legal notices 60,000
DataProse Utility Billing mailing service and postage 100,000
Francisco & Associates, Inc. Assessment engineering services, LLD formation, Admin 255,000
Golden Gate Petroleum Fuel and oil for equipment & fleet vehicles 280,000
Jarvis, Fay & Doporto Litigation support services 125,000
Liebert Cassidy Whitmore Personnel legal services 150,000
Management Partners Fee/Operational Studies 90,000
McDonough Holland & Allen Litigation support services 75,000
McDonough Holland & Allen General legal services 100,000
McDonough Holland & Allen Affordable housing (general/litigation) 60,000
Office Depot Miscellaneous office supplies and furniture 120,000
Office Tech Temporary Employment services 400,000
Public Financial Management Investment Advisory services 150,000
Software House International Computer and related equipment/services 125,000
Sungard Bi-Tech Inc. Additional Software Modules 125,000
Toshiba MBA of California City wide copier rental and maintenance 60,000
Willow Data Systems Computer and related equipment/services 150,000

 

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