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CITY COUNCIL AGENDA ITEM NO. 5

Meeting Date: July 24, 2007

Subject/Title: Adopt a Resolution approving and authorizing the City Manager or designee to execute Public Works’ purchase orders and/or agreements, after approval as to form by the City Attorney, with the vendors and for the not-to-exceed dollar amounts detailed on the attached Exhibit “A.”

Prepared by: Chris Ehlers, Deputy Director of Public Works

Submitted by: Bailey Grewal, Director of Public Works/City Engineer

RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager or designee to execute Public Works’ purchase orders and/or agreements, after approval as to form by the City Attorney, with the vendors and for the not-to-exceed dollar amounts detailed on the attached Exhibit “A.”

PREVIOUS ACTION
On February 24, 2004, by Resolution No. 2004-40, City Council approved the amended Purchasing Policy No. 10-7.

On June 26, 2007, by Resolution No. 2007-150, City Council adopted the 2007/08 – 2008/09 Operating Budget for the City of Brentwood.

BACKGROUND
As part of the annual budget adoption, City staff includes budgeted amounts for maintenance/service of public facilities and infrastructure. Purchasing Policy 10-7 requires that purchases or services over $50,000 be approved by City Council. In order to comply with the Purchasing Policy and to streamline the process for ongoing purchases of goods or services, staff has gathered the attached list of vendors and not-to-exceed amounts.

This list includes ongoing services such as trucking services, disposal services, chemical purchases and deliveries, water and wastewater sampling and analytical services, tire purchases and servicing. Agreements for the services are not attached to this request. Prior to the City Manager executing the agreements, review and approval as to form by the City Attorney will be required.

Staff is requesting approval for the not-to-exceed amounts in fiscal year 2007/08, for purchase orders and/or agreements, listed on Exhibit “A” in the column titled “Not-to-Exceed Amount.”

FISCAL IMPACT
The purchases of goods or services are included in the City Council adopted 2007/08 - 2008/09 Operating Budget. This action does not amend the budget.

Attachment:
• Resolution
• Exhibit “A”


RESOLUTION NO. _____


ADOPT A RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE PUBLIC WORKS’ PURCHASE ORDERS AND/OR AGREEMENTS, AFTER APPROVAL AS TO FORM BY THE CITY ATTORNEY, WITH THE VENDORS AND FOR THE NOT-TO-EXCEED DOLLAR AMOUNTS DETAILED ON THE ATTACHED EXHIBIT “A.”

WHEREAS, on February 24, 2004, by Resolution No. 2004-40, City Council approved the amended Purchasing Policy No. 10-7; and

WHEREAS, on June 26, 2007, by Resolution No. 2007-150, City Council adopted the 2007/08 – 2008/09 Operating Budget for the City of Brentwood; and

WHEREAS, the Purchasing Policy requires that purchases or services over $50,000 be approved by City Council; and

WHEREAS, staff has gathered and attached a list of vendors and not-to-exceed amounts; and

WHEREAS, this list includes ongoing services such as trucking services, disposal services, chemical purchases and deliveries, water and wastewater sampling and analytical services, tire purchases and servicing; and

WHEREAS, agreements for the services are not attached to this request; and

WHEREAS, prior to the City Manager executing the agreements, review and approval as to form by the City Attorney will be required; and

WHEREAS, the purchases of goods or services are included in the City Council adopted 2007/08 – 2008/09 Operating Budget and this action does not amend the budget.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood approves and authorizes the City Manager to execute purchase orders and/or agreements, after approval as to form by the City Attorney, with the vendors and for the not-to-exceed amounts listed on the attached Exhibit “A.”

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 24th day of July 2007 by the following vote:



Vendor Name Material Purchased
or Services Provided Updated
Not-to-Exceed Amount
Alpha Analytical Water/Wastewater sampling and analytical services $125,000
Altamont Landfill Wastewater bio-solids disposal $205,000
Contra Costa County General Services Signal light maintenance on thoroughfares $125,000
Contra Costa County Public Works Dept. Stormwater Utility Administration (Joint Municipal NPDES Program) $135,000
Delta Diablo Sanitation District Solid Waste Household Hazardous Waste processing $105,000
Eco:Logic Consulting Engineers Wastewater treatment plant management consulting services $140,000
EcoWater Systems Water softener service $75,000
FGL Water/Wastewater sampling and analytical services $80,000
Golden State Flow and Measurement Water metering equipment, replacement parts and maintenance $200,000
Hilton, Farnkoff & Hopson Solid Waste Municipal Code/rate study revision $65,000
Hill Brothers Water bulk delivery of aqueous ammonia $80,000
Keller Canyon Landfill Solid Waste materials handling $1,500,000
Kenko Water distribution system plumbing supplies/Sewer repair parts $70,000
Layne Christensen Water pump maintenance and rehabilitation $75,000
Les Schwab Tire Centers Fleet commercial tire purchases and service $65,000
Lone Tree Trucking Wastewater hauling of bio-solids $65,000
Pioneer Americas Wastewater delivery of hypo-chlorite $101,000
R&B Co. (Roberts & Brune Company) Water/Wastewater repair parts $100,000
Schaefer Systems International Solid Waste cart sales and delivery $150,000
Sensus Water meter purchases $70,000
TransComp Systems Solid Waste software support/customization and interface $54,000
Tyler Technologies, Inc. - InCode Solid Waste and Utility Billing software interface $55,000



 

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