City of Brentwood
Home PageContact Us!Back

City Administration

2010 Council Goals and Strategic Plan | City Council Members | Calendar of Events | Elections
eNotification | Sub-Committees| Pledge of Allegiance Sign Ups | Invocation Sign Up
Live Streaming Council Meeting | Streaming PC Help |
Streaming Mac Help |

Current Council Agenda and Past Meeting Information

 


CITY OF BRENTWOOD
CITY COUNCIL AND REDEVELOPMENT AGENCY MEETING MINUTES
TUESDAY, JUNE 26, 2007
COUNCIL CHAMBER, 7:00 P.M.

CALL TO ORDER CITY COUNCIL/REDEVELOPMENT AGENCY (06:58 PM)

INVOCATION (06:59 PM)

William Byrns, Pastor, Mountain View Christian Center

Roll Call
Present: Becnel; Brockman; Richey; Stonebarger; Taylor

PRESENTATIONS (07:03 PM)

A. Proclamation declaring July as Parks & Recreation month. (S. Barry)

Parks and Recreation Commission Chair, Sandra Meyers, accepted the proclamation and thanked Council for their support.

PUBLIC COMMENTS (07:07 PM)

Mrs. Bryson spoke about concerns and asked for increased patrols in the Shadow Lakes Community. She asked that the Police Department have its own dispatch and spoke about traffic and safety issues on American.

Sharon Garrison asked to see more police patrols in the Shadow Lakes area and felt the Police Department should have its own dispatch.

Sandra Meyers asked Council to consider having its own dispatch.

Bailey Neff spoke about a traffic condition on Minnesota Avenue north of Bristow School and he asked that it be examined.

Rick Lemyre acknowledged Staff Sergeant, Stephen Wilson, a Liberty High School graduate who was killed in Iraq.

CONSENT CALENDAR (07:15 PM)

1. Approved minutes of the City Council/Redevelopment Agency meeting of June 12, 2007, and special City Council meeting held May 31, 2007. (M. Wimberly)

2. Approved one-year extension of the Brentwood Redevelopment Agency’s Project Area Committee to July 9, 2008. (H. Sword/G. Rozenski)

3. Accepted informational report from Brentwood Police Activities League - After the Bell Program for fiscal year 2007/08. (C. Bronzan/P. Scherff)

4. Received and filed informational report on final map approval by the City Manager of Subdivision No. 8954, Prewett Ranch Phase I, developed by Suncrest Homes. (M. Wimberly/B. Grewal/J. Ward)


5. Adopted Resolution 2007-132 to award Business License Tax monies to the Brentwood Chamber of Commerce and the City of Brentwood. (K. Chew/G. Leech)

6. Adopted Resolution 2007-133 authorizing the donation of $23,000 to the Brentwood Chamber of Commerce to fund the Cornfest fireworks. (H. Sword/L. Maurer)

7. Adopted Resolution 2007-134 approving classification descriptions and salary ranges for Police Captain and Records Supervisor, adjusting the salary range for Director of Parks and Recreation, revising classification descriptions for Police Lieutenant and Senior Police Records Clerk, and changing the classification title of the current Water Reclamation Specialist to Water Conservation Specialist (K. Chew/P. Standley)

8. Adoped Resolution 2007-135 for the renewal of a two-year grant request from Contra Costa County for $18,867 for fiscal year 2007/08 and $19,452 for fiscal year 2008/09 and approve the fee waiver of $35,298 for the use of City facilities for the operation of the County Senior Nutrition Program. (Co Co Café). (C. Bronzan/P. Scherff)

9. Adopted Resolution 2007-136 for the renewal of a two-year grant request from Delta Community Services, Inc. for $24,000 for fiscal year 2007/08 and $24,000 for fiscal year 2008/09 to provide social services representation for the community. (C. Bronzan/P. Scherff)

10. Adopted Resolution 2007-137 approving and authorizing the City Manager to enter into a Professional Services Agreement with Core Management, Inc. for Parks and Recreation inspection services for new development and Capital Improvement Projects in the amount of $187,200, and authorize the City Manager to approve change orders up to 10% of the contract amount for the period of July 1, 2007 through June 30, 2008. (C. Bronzan/K. De Silva)

11. Adopted Resolution 2007-138 approving the contract documents, awarding the bid and authorizing the City Manager or designee to execute a Construction Contract and necessary documents for Community Beautification, CIP Project No. 522-52220, with California Landscape Dimensions, in the amount of $287,626.51, plus a 10% contingency of $28,762.65, for the total amount of $316,389.16. (K. De Silva/F. Errico)

12. Adopted Resolution 2007-139 approving, and authorizing the City Manager or designee to execute an Agreement for Professional Services with Abey Arnold Associates a landscape architectural consulting firm, in the preparation of construction and bid documents for Summerset Park improvements. (K. De Silva/F. Errico)

13. Adopted Resolution 2007-140 amending the Budget and Fiscal Polices No. 10-5 and Repealing Resolution No. 2530 (P. Ehler/D. Davies)

14. PULLED FOR DISCUSSION - Adopt a Resolution to approve the Community Based Prosecutor Amendment No.1 extending the agreement for professional services between the City of Brentwood and the Contra County District Attorney’s Office and authorize the City Manager to sign the amendment and authorize payment not to exceed $123,270.00. (M.Evenson/J.Martinez)

15. Adopted Resolution 2007-141 delegating annual management responsibility for the investment program to the City Treasurer. (P. Ehler/L. Ybarra)

16. Adopted Resolution 2007-142 approving and authorizing the City Manager or designee to execute a Reimbursement Agreement with PBP Limited Partnership ("Developer") for Subdivision No. 8729, consisting of 455 homes and 108 apartments, located north of Dainty Avenue, west of the railroad tracks and east of Griffith Lane, for costs associated with Master Plan Facility Improvements. (B. Grewal/L. Vargas)


17. Adoped Resolution 2007-143 approving and authorizing the City Manager or designee to execute a Consultant Services Agreement for Fiscal Year 2007/08 with Associated Right of Way Services, Inc., in an amount not to exceed $150,000, to continue utilizing their right-of-way services. (B. Grewal/M. Sullivan)

18. Adopted Resolution 2007-144 approving the contract documents, awarding the bid and authorizing the City Manager or designee to execute a construction contract and necessary documents for the 2007 Pavement Management Program, CIP Project No. 336-30830, with California Pavement Maintenance Co., Inc. in the amount of $848,421.98, plus a 10% contingency of $84,842.20, for a total amount of $933,264.18. (B. Grewal/F. Lideros)

19. Adopted Resolution 2007-145 approving and authorizing the City Manager or designee to execute a Professional Services Agreement with SNG & Associates, Inc. for plan check services on an as-needed basis through June 30, 2008, in an amount not to exceed $100,000, plus a 10% contingency, for a total amount of $110,000. (B. Grewal/J. Ward)

20. Adopted Resolution 2007-146 ratifying, approving and authorizing the City Manager to execute Amendment No. Five to the Professional Services Agreement with William J. Silva, P.E., for Engineering Support Services. (B. Grewal/P. Eldredge)

21. Adopted Resolution 2007-147 approving and adopting the 2007-08 Prop 4 Appropriation Limit. (P. Ehler/K. Breen)

22. Adopted Resolution 2007-148 amending the Purchase Agreement and Grant Deed for the sale of property located at 2010 Elkins Way in Sunset Industrial Complex to Brentwood Sunset 2010, LLC, and authorize City Manager or her designee to execute the First Amendment to Purchase Agreement and Grant Deed to convey. (H. Sword/G. Rozenski)

23. Redevelopment Agency - Adopted Resolution RDA-127 to adopt new Facade Improvement Grant Program, to approve Program Procedural Manual, and to authorize and direct Executive Director, Redevelopment Manager or their designees, to take actions and execute such documents necessary to carry out the Program, and to make non-substantive revisions to the Procedural Manual and Program Documents. (H. Sword/D. Kwong)

Council Member Brockman abstained on Item 22.

24. Redevelopment Agency - Approved and authorized the Executive Director to execute a Professional Services Agreement for Legal Services with McDonough Holland & Allen in an amount not to exceed $55,000 for the 2007-2008 fiscal year. (H. Sword/G. Rozenski)

25. Redevelopment Agency - Approved and authorized the Executive Director to execute a contract for the Professional Redevelopment Consulting Services with Seifel Consulting, Inc., in an amount not to exceed $65,000 for the 2007-2008 fiscal year. (H. Sword/G. Rozenski)

CONSENT CALENDAR ACTIONS (07:16 PM)

City Manager, Donna Landeros, said staff had submitted a memo regarding agenda Item 5, changing the recommended action to not award the grant on the Brentwood Boulevard Business Association, as it would be brought back for separate consideration at a future meeting.

City Attorney, Damien Brower, said Item 1, the minutes of May 31, 2007, had been amended to reflect the fact that Closed Session Items 3, 4 and 5 were not discussed.

Motion: Approve Consent Calendar Items 1 - 25 as recommended, minus Item 14, with Item 1 as modified with revised minutes for the Closed Session, and Item 5 revised to withhold the funds for the Home Grown Productions for the Brentwood Boulevard Business Association. Council Member Brockman abstained on Item 22.
Moved by Becnel, seconded by Stonebarger.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

14. Adopt a Resolution to approve the Community Based Prosecutor Amendment No.1 extending the agreement for professional services between the City of Brentwood and the Contra County District Attorney’s Office and authorize the City Manager to sign the amendment and authorize payment not to exceed $123,270.00. (M.Evenson/J.Martinez)

Council Member Richey asked if there was any correlation between the Community Based Prosecutor Program and the budget item listed on the agenda and he had noticed there was a reduction in the budget of $147,000 from District Attorney Services.

Police Chief, Mark Evenson, said the Community Based Prosecutor had been a resource for the officers. Having a Community Based Prosecuter enabled the Police Department to do misdemeanor filings.

Police Lieutenant, James Martinez, said it would save the Police detectives a great deal of time and would keep them in town. Efforts of the current District Attorney had been exceptional and the City was getting a full service that other organizations did not have. The District Attorney had made a significant impact on misdemeanor crimes filed and felony crimes that went to trial.

Council Member Richey said he had noticed the budget had called for a reduction of $147,000 for District Attorney services.

Director of Finance and Information Systems, Pam Ehler, said when staff brought the budget before Council on May 31, 2007, more hours had been budgeted, and was corrected through reanalyzation of the document.

Motion: Adopt Resolution 2007-149 to approve the Community Based Prosecutor Amendment No.1 extending the agreement for professional services between the City of Brentwood and the Contra County District Attorney’s Office and authorize the City Manager to sign the amendment and authorize payment not to exceed $123,270.00.
Moved by Richey, seconded by Brockman.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

PUBLIC HEARINGS (07:24 PM)

26. Consideration of a Resolution adopting the 2007/08 - 2008/09 Operating Budget for the City of Brentwood. (P. Ehler/K. Breen)

Accounting Manager - Business Services Manager, Kerry Breen, presented a staff report and said the budget was balanced and the City continued to have undesignated reserves at 30 percent of the annual appropriations. He explained the three changes made to the operating budget since the May 31, 2007, workshop.

Mayor Taylor opened the public hearing.

Motion: Close the public hearing.
Moved by Richey, seconded by Brockman.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

Motion: Adopt Resolution 2007-150 adopting the 2007/08 - 2008/09 Operating Budget for the City of Brentwood.
Moved by Becnel, seconded by Brockman.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

27. Redevelopment Agency - Consideration of a Resolution to adopt the Redevelopment Agency of the City of Brentwood’s 2007/08 - 2008/09 Budget. (H. Sword/P. Ehler/D. Landeros)

Redevelopment Manager, Gina Rozenski, presented a staff report and said the Redevelopment Agency was in a sound postion to support Agency approved Redevelopment programs and projects. She explained Agency revenues and expenditures and said 20 percent of tax revenue was set aside to support housing programs and projects to improve, preserve and increase affordable housing units within and outside of the project area.

Mayor Taylor opened the public hearing.

Motion: Close the public hearing.
Moved by Brockman, seconded by Stonebarger.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

Motion: Adopt Redevelopment Agency Resolution RDA-128 to adopt the Redevelopment Agency of the City of Brentwood’s 2007/08 - 2008/09 Budget.
Moved by Becnel, seconded by Richey.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

28. Consideration of an appeal filed by James Heilbronner of Architectural Dimensions of the Planning Commission’s denial of an amendment to a conditional use permit for a master sign program for Brentwood Junction. The Brentwood Junction retail center is located at the northeast corner of the intersection of Lone Tree Way and Empire Avenue. (H. Sword/D. Hill)

Mayor Taylor opened the public hearing. The public hearing would remain open.

Motion: Continue the public hearing to July 24, 2007 - Consideration of an appeal filed by James Heilbronner of Architectural Dimensions of the Planning Commission’s denial of an amendment to a conditional use permit for a master sign program for Brentwood Junction. The Brentwood Junction retail center is located at the northeast corner of the intersection of Lone Tree Way and Empire Avenue.
Moved by Brockman, seconded by Richey.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

29. CONTINUED PUBLIC HEARING - Consideration of a Resolution pertaining to the City’s Consolidated Landscape Lighting Assessment Districts & Citywide Park Maintenance District No. 98-1, for Fiscal Year 2007/08, including the adoption of a resolution ordering improvements, confirming the diagram and assessments, authorizing the levy and collection of assessments and ordering the annexation of territory to Assessment District Nos. 02-3 Apricot Way, 02-7 San Jose & Sand Creek, 02-9 Balfour Plaza, 02-10 Lone Tree Center, and 06-2 Palmilla. (B. Grewal/D. Galey)

The continued public hearing had remained open and Mayor Taylor requested public comments.

Public Works/Engineering Management Analyst, Debra Galey, presented a staff report and said the public hearing and Resolution for the annual Landscape and Lighting District and Citywide Park District Assessments would approve the Final Engineer’s Reports, levy assessments for the existing Landscape and Lighting Districts, and Citywide Park District for fiscal year 2007/08, and would finalize the annexations for two residential development projects and three commercial projects. Ballots had been mailed to the property owners affected by the annexations and would be tabulated after the close of the public hearing.

Vice Mayor Brockman asked the audience if there were any further ballots to be turned in.

Motion: Close the public hearing.
Moved by Brockman, seconded by Richey.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

Mayor Taylor directed the City Clerk to conduct the Election and tabulate the ballots.

Public Works/Engineering Management Analyst, Debra Galey, announced the results of the Election and stated all ballots had been returned and were yes votes.

Motion: Adopt Resolution 2007-151 of the City Council of the City of Brentwood approving the City’s Consolidated Landscape Lighting Assessment Districts & Citywide Park Maintenance District No. 98-1, for Fiscal Year 2007/08, ordering improvements, confirming the diagram and assessments, authorizing the levy and collection of assessments and ordering the annexation of territory to Assessment District Nos. 02-3 Apricot Way, 02-7 San Jose & Sand Creek, 02-9 Balfour Plaza, 02-10 Lone Tree Center, and 06-2 Palmilla, pursuant to the Streets and Highways Code "Landscaping and Lighting Act of 1972" and Proposition No. 218.
Moved by Brockman, seconded by Becnel.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

30. CONTINUED PUBLIC HEARING - Consideration of various actions relating to the formation of City of Brentwood Community Facilities No. 5. (B. Grewal/D. Galey)

The continued public hearing had remained open and Mayor Taylor requested public comments.

Public Works/Engineering Management Analyst, Debra Galey, presented a staff report and said the continued public hearing, regarding the formation of Community Facilities District No. 5 (CFD No. 5) would provide funding for Police and public protection services and facilities, acquisition and maintenance and joint use facilities, pavement management, acquisition and maintenance of flood and storm drainage facilites to meet State clean water requirements, utility and undergrounding and provide funding for the downtown civic core projects. Each property owner with the proposed territory of the District had been mailed a ballot and consent and waiver form to cast their vote. The balloting results would be tabulated at the close of the public hearing.

Mayor Taylor asked the audience if there were any further ballots to be turned in.

Motion: Close the public hearing.
Moved by Brockman, seconded by Becnel.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

Motion: Adopt Resolution 2007-152 of the City Council of the City of Brentwood establishing the City of Brentwood Community Facilities District No. 5, and providing for the levy of a special tax therein to finance certain public facilities and services in and for such Community Facilities District and calling a special election to submit to the qualified electors within such Community Facilities District the question of levying such special tax and establishing an appropriations limit for such Community Facilities District.
Moved by Brockman, seconded by Becnel.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

Motion: Adopt Resolution 2007-153 of the City Council of the City of Brentwood deeming it necessary to incur a bonded indebtedness to finance the acquisition and construction of certain public facilities in and for the City of Brentwood Community Facilities District No. 5 and calling a special election therein to submit to the qualified electors of such Community Facilities District the proposition of incurring such bonded indebtedness.
Moved by Brockman, seconded by Becnel.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

Mayor Taylor directed the City Clerk to conduct the Election and tabulate the ballots.

Public Works/Engineer Management Analyst, Debra Galey, reported that all ballots had been returned with 100 percent yes votes.

Motion: Adopt Resolution 2007-154 determining the results of the special mailed-ballot election held in its Community Facilities District No. 5 on June 26, 2007.
Moved by Brockman, seconded by Becnel.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

Motion: Waive first reading of Ordinance 844 levying a special tax for the fiscal year 2007/08 and following fiscal years solely within and relating to the City of Brentwood Community Facilities District No. 5.
The City Clerk read the title of proposed Ordinance 844.
Moved by Brockman, seconded by Stonebarger.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

NEW BUSINESS (07:43 PM)

31. Received report and provided direction related to the implementation of a reward policy (M. Evenson/J. Martinez)

Police Chief, Mark Evenson, presented a staff report. Staff had surveyed 18 other cities in Contra Costa County and the cities of Antich, Concord and Pinole, had a formal reward program. Four other jurisdictions utilized private funds to create a rewards program, and two other jurisdictions had requested reward monies from the Governor’s Office. The cities that had reward programs were restricted to crimes that had been committed within that city’s jurisdiction.

Council Member Richey asked about referring requests for funding to Crime Stoppers.

Police Chief, Mark Evenson, said he believed that Crime Stoppers and other private entities were the best way to build a reward fund.

Council Member Richey said he had heard the funding had not meant anything for the progress of a case.

Police Chief, Mark Evenson, said that was correct based on the 18 juridictions surveyed.

Mayor Taylor requested public comments.

Council Member Brockman said he had asked for the item as a courtesy and believed reward funds should be collected privately or through an organization other than through tax funded monies.

Council Member Richey said there were better alternatives than City funding.

Motion: Received report and provided direction related to the implementation of a reward policy.
Moved by Brockman, seconded by Richey.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

INFORMATIONAL REPORTS FROM COUNCIL MEMBERS (07:48 PM)

Council Members Stonebarger and Becnel spoke about the Relay for Life.

Council Member Richey spoke about the Brentwood Advisory Neighborhood Committee’s annual tour and the East Contra Costa County Habitat Conservation Plan ceremony to be held July 25, 2007.

Council Member Brockman spoke about his attendance at a Board of Supervisors meeting regarding the Fire District. The Supervisors would revisit governance and meet with the City to determine which issues would be discussed.

Council Member Stonebarger asked about a timeline for discussions and Council Member Brockman said he believed it would be August.

Mayor Taylor thanked the Mayor of Oakley who had attended the Board of Supervisors meeting and said Brentwood and Oakley supported each other. He spoke about the Relay For Life.

NEW REQUESTS (07:57 PM)

City Manager, Donna Landeros, said the Mayor had discussed with the City Manager, consideration of changes to the Council expense reimbursement policy. With concurrence, staff would report back at a future meeting.

Council Members concurred.

ADJOURNMENT (07:58 PM)

Mayor Taylor motioned to adjourn in Memory of Staff Sergeant, Stephen Wilson, a Liberty High School graduate who died June 20, 2007, during his third tour in Iraq. A moment of silence followed.

Motion: Adjourn in Memory of Staff Sergeant, Stephen Wilson.
Moved by Taylor, seconded by Becnel.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

Respectfully submitted,


Cynthia Garcia, CMC
Assistant City Clerk
 

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov