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CITY COUNCIL AGENDA ITEM NO. 18


Meeting Date: June 26, 2007

Subject/Title: Adopt a Resolution approving the contract documents, awarding the bid and authorizing the City Manager or designee to execute a construction contract and necessary documents for the 2007 Pavement Management Program, CIP Project No. 336-30830, with California Pavement Maintenance Co., Inc. in the amount of $848,421.98, plus a 10% contingency of $84,842.20, for a total amount of $933,264.18.

Prepared by: Frank Lideros, Associate Engineer

Submitted by: Bailey Grewal, Director of Public Works/City Engineer

RECOMMENDATION
Adopt a Resolution approving the contract documents, awarding the bid and authorizing the City
Manager or designee to execute a construction contract and necessary documents for the 2007
Pavement Management Program, CIP Project No. 336-30830, with California Pavement Maintenance Co., Inc. in the amount of $848,421.98, plus a 10% contingency of $84,842.20, for a total amount of $933,264.18.

PREVIOUS ACTION
On May 23, 2006, by Resolution No. 2006-126, City Council adopted the City’s 2006/07 – 2010/11 Capital Improvement Program (CIP), which included the 2007 Pavement Management Program, CIP Project No. 336-30830.

BACKGROUND
The City typically conducts a survey of existing roads every three years and after analyzing the data and input from staff, determination is made on which roads need immediate and urgent pavement repairs. These repairs will reduce the maintenance cost for these portions of road for many years to come.

The 2007 Pavement Management Program project will resurface approximately 5,100,000 square feet of City streets with cape seal or slurry seal. The majority of over 200 City streets that are to be resurfaced are residential streets. These streets will need to be closed for no more than one working day each, while resurfacing is being done; however, if necessary, emergency vehicles will be able to access the streets during construction.

Staff advertised the project on May 7, 2007, and bids were opened on June 5, 2007. A total of five bids were received and are listed below:

California Pavement Maintenance Co., Inc. $ 848,421.98
Valley Slurry Seal Co. $ 855,167.07
Intermountain Slurry Seal $ 870,870.00
American Asphalt $1,155,781.59
Graham Contractors, Inc. $1,333,536.55

After review of the bid proposals, staff recommends the award of the construction contract for the 2007 Pavement Management Program, CIP Project No. 336-30830, to California Pavement Maintenance Co., Inc. for a contract amount of $ 848,421.98, plus a 10% contingency of $84,842.20, for a total amount of $933,264.18.

FISCAL IMPACT
The funds associated with this work are included in the adopted 2007/08 – 2011/12 Capital Improvement Program, which includes the 2007 Pavement Management Program, CIP Project No. 336-30830.

Attachments:
Resolution
Agreement
Project Map

RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING THE CONTRACT DOCUMENTS, AWARDING THE BID AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE A CONSTRUCTION CONTRACT AND NECESSARY DOCUMENTS FOR THE 2007 PAVEMENT MANAGEMENT PROGRAM, CIP PROJECT NO. 336-30830, WITH CALIFORNIA PAVEMENT MAINTENANCE CO., INC. IN THE AMOUNT OF $848,421.98, PLUS A 10% CONTINGENCY OF $84,842.20, FOR A TOTAL AMOUNT OF $933,264.18.


WHEREAS, on May 23, 2006, by Resolution No. 2006-126, City Council adopted the City’s 2006/07 – 2010/11 Capital Improvement Program (CIP), which included the 2007 Pavement Management Program, CIP Project No. 336-30830; and

WHEREAS, the City typically conducts a survey of existing roads every three years and after analyzing the data and input from staff, determination is made on which roads need immediate and urgent pavement repairs.

WHEREAS, these repairs will reduce the maintenance cost for these portions of road for many years to come.

WHEREAS, staff advertised the project on May 7, 2007, and bids were opened on June 5, 2007, and a total of five bids were received with California Pavement Maintenance Co., Inc. submitting the lowest, responsible, responsive bid; and

WHEREAS, it will be necessary to close various streets to local traffic for no more than one working day at a time while allowing continuous access for emergency vehicles.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby approve the contract documents, award the bid and authorize the City Manager or designee to execute a construction contract and necessary documents for the 2007 Pavement Management Program, CIP Project No. 336-30830, with California Pavement Maintenance Co., Inc. in the amount of $848,421.98, plus a 10% contingency of $84,842.20, for a total amount of $933,264.18.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 26th day of June 2007 by the following vote:

 

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