CITY COUNCIL AGENDA ITEM
Meeting Date: June 26, 2007
Subject/Title: Adopt a Resolution approving, and authorizing the City
Manager or designee to execute an Agreement for Professional Services with
Abey Arnold Associates a landscape architectural consulting firm in the
preparation of construction and bid documents for Summerset Park
Prepared by: Felix Errico, Parks Planner
Ken De Silva, Landscape/Facilities Manager
Submitted by: Director Craig Bronzan
Adopt a Resolution approving, and authorizing the City Manager or designee
to execute an Agreement for Professional Services with Abey Arnold
Associates a landscape architectural consulting firm in the preparation of
construction and bid documents for Summerset Park improvements.
On October 21, 1997, City Council for the City of Brentwood approved Back
Nine at Brentwood Country Club Subdivision #7940. As part of the subdivision
approval, the developer Blackhawk/Nunn also included a 10 acre public park
along Fairview Avenue between Baldwin Drive and Regent Court.
BACKGROUND, Abey Arnold Associates (AAA) is a consulting firm on retainer by
the City of Brentwood to perform various landscape architectural services.
The AAA landscape architectural consulting firm prepared a Conceptual Plan
for the City and Conceptual Plan was presented to the residents adjacent to
the park at a public meeting on February 2005. At the public meeting, the
Conceptual Plan was approved by the residents.
The Agreement for Professional Services with the same landscape
architectural consulting firm that prepared the initial Conceptual Plan will
reduce time and expenditure of funds to familiarize another consultant with
The approval of Professional Service Agreement will require expenditure of
Capital Improvement Plan funds from Summerset Park Project to procure
construction documents and preparation of bid documents. Upon approval of
construction documents and specifications, City staff will return to City
Council to request approval of the documents and advertisement of bid on the
park improvements. Summerset Park CIP Project funds was approved by City
Council of the City of Brentwood on June 12, 2007.
APPROVING A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOOD
AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE AN AGREEMENT FOR
PROFESSIONAL SERVICES WITH ABEY ARNOLD ASSOCIATES, A LANDSCAPE ARCHITECTURAL
FIRM, FOR THE PREPARATION OF CONSTRUCTION DRAWINGS AND BID DOCUMENTS FOR THE
SUMMERSET PARK IMPROVEMENTS.
WHEREAS, on June 26, 2007, by resolution, the City Council approved 2006/ -
2010/12 Capital Improvement Program (CIP) to include funding for landscape
architectural services in the preparation of construction and bid documents
for Summerset Park improvements.
NOW, THERFORE BE IT RESOLVED that the City Council of the City of Brentwood
approves and authorizes the City Manager or designee to execute Agreement
for Professional Services with Abey Arnold Associates, a landscape
architectural consulting firm, for the preparation of construction and bid
documents for Summerset Park improvements in the contract amount of
PASSED, APPROVED AND ADOPTED by City Council of the City of Brentwood at a
regular meeting on 26th day of June 2007 by the following vote:
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into this __ day of ___________, 2007 by
and between the CITY OF BRENTWOOD, a municipal corporation existing under
the laws of the State of California, hereinafter referred to as “City”, and
ABEY ARNOLD ASSOCIATES, a Landscape Architectural consulting firm
hereinafter referred to as "Consultant.”
A. City desires certain landscape architectural consulting services in
connection with the work referred to as Summerset Park (the "Project").
B. City desires to engage Consultant to provide these services by reason of
its qualifications and experience performing such services and Consultant
has offered to provide the required services on the terms and in the manner
set forth herein.
C. Consultant represents that it is fully licensed and qualified with all
professional skills necessary to perform the services described in this
Agreement and has special expertise in the performance of landscape
architectural consulting services for public agencies of similar scope and
complexity as the Services to be performed under this Agreement.
NOW, THEREFORE, City and Consultant agree as follows:
SECTION 1 – SCOPE OF SERVICES
The scope of services subject to this Agreement and to be performed by
Consultant for the Project is described in Exhibit “A”, Scope of Services,
attached hereto and incorporated herein (the “Services”).
SECTION 2 – CONSULTANT'S REPRESENTATIONS AND RESPONSIBILITIES
A. Consultant acknowledges that in entering into this Agreement the City is
relying upon Consultant's special skills and experience to do and perform
the services in accordance with best standards of professional practice in
the field of landscape architectural consulting services for public projects
of similar size, scope and complexity. Consultant agrees to perform the
services in accordance with these standards. The acceptance of Consultant's
services by City does not operate as a release of Consultant from these
B. Consultant accepts the relationship of trust and confidence established
between it and City by this Agreement. Consultant shall use its best
efforts, skill, judgment, and abilities to assist and work with City to
perform the Services, to produce the necessary construction documents,
specifications and administrative services, and to further the interests of
City in accordance with City's requirements and procedures, each in
accordance with professional standards that apply to Consultant.
C. Consultant shall perform the Services in full compliance with applicable
federal, state and local laws and regulations in effect at the time such
services are rendered (collectively, "Applicable Laws").
D. Consultant shall be responsible for employing or engaging all persons
necessary to perform the Services. All of Consultant's staff shall be
qualified by training and experience to perform their assigned tasks.
Consultant shall give its personal attention to the fulfillment of the
provisions of this Agreement by all of its employees and sub-Consultants, if
any, and shall keep the Services under its control. If any employee or
sub-Consultant of Consultant fails or refuses to carry out the provisions of
this Agreement or appears to be incompetent or to act in a disorderly or
improper manner, he or she shall be discharged immediately from the work
under this Agreement on demand of City.
E. One or more members or employees of Consultant's firm and that of the
sub-consultants are licensed by the State of California to perform their
services and these services will be performed by them or under their
F. Consultant shall submit, for City's approval, a team or staffing proposal
for the Services, complete with job descriptions, names and previous
experience of all personnel. Consultant has designated the Principal, Phil
Abey, for the Services as stated in Exhibit “A” – Scope of Services - which
exhibit is incorporated herein by this reference. Consultant shall not
change or reassign Key Personnel without prior notice to City, and shall not
replace any Key Personnel with individuals to whom City has a reasonable
G. Consultant's services are unique and personal. Consultant shall not
assign or transfer any of its interest or obligation under this Agreement
without the City's written consent. Consultant shall not subcontract its
duties under this Agreement without the City's written consent. No
sub-consultant will be recognized by City as such; rather, all
sub-consultants are deemed to be the agents of Consultant, and Consultant
agrees to be responsible for their performance. Consultant is specifically
authorized to subcontract with the sub-consulting firms (listed in Exhibit
“B” to assist in providing the Services.
SECTION 3 - INDEPENDENT CONTRACTOR
The services to be provided to the City as set forth in this Agreement shall
be provided by Consultant as an independent contractor as defined in Labor
Code 3353, under the control of the City as to the result of the work but
not the means by which the result is accomplished, and nothing herein
contained shall be construed to make Consultant an agent or employee of the
City while providing these services. Consultant shall be entitled to no
other benefits or compensation except as provided in this Agreement.
SECTION 4 - DUTIES OF CONSULTANT
A. Consultant's Services shall be furnished as described below and as more
particularly described in Exhibit “A”, Scope of Services. Any changes in the
Scope of Services must be approved in advance, in writing, by the City
Manager or her designee, or if verbally requested by City, confirmed in
writing by Consultant within five (5) working days.
B. Consultant shall be responsible for the professional quality, technical
accuracy and coordination of all Services. Consultant shall, without
additional compensation, correct or revise any errors or deficiencies in its
C. Consultant shall furnish City with every reasonable opportunity for City
to ascertain that the Services are being performed in accordance with the
requirement and intentions of this Agreement.
SECTION 5 - TERM, PROGRESS AND COMPLETION
A. The term of this Agreement shall begin on the date first written above
and shall expire upon completion of the Services or when terminated as
provided in Section 8.
B. Consultant shall promptly commence performance of the Services upon
execution of this Agreement, and shall diligently pursue performance of the
Services until completion.
C. Consultant shall perform the Services in accordance with the schedule
attached hereto as Exhibit “D” (the "Schedule"), which Exhibit is
incorporated herein by this reference, and any updates to the Schedule.
Consultant shall work such overtime or engage such personnel and equipment
as necessary to maintain the Schedule, without additional compensation.
D. Time is of the essence in the performance of this Agreement.
SECTION 6 - PAYMENT
A. Basic Services.
1. City shall pay Consultant for full and faithful performance of Basic
Services a fee in the amount of Two Hundred Thousand Dollars ($200,000.00)
(the "Maximum Contract Amount").
2. Progress payments for Basic Services for each phase of the work shall not
exceed the following percentages of the fee:
a. Survey Work and Survey of Existing Conditions – seven and one half
b. Geotechnical Soil Testing – eight percent (8%)
c. Design Development Phase – fifteen percent (15%).
d. Contract Documents Phase – fifty percent (50%).
e. Bidding or Negotiations Phase – two and one half (2.5%).
f. Post Contract Phase - eight percent (8%).
3. Payments for various items of service may be modified with approval of
City so long as there is no change in the maximum contract amount.
4. This fee for Basic Services shall include the fees for the following
Structural Engineer, Electrical Engineer, Irrigation Consultant and Soil
B. Additional Services.
1. City shall pay Consultant for authorized Additional Services on an hourly
basis, in accordance with the schedule of fees attached hereto as Exhibit
“C.” City shall pay only for Additional Services authorized by the City
Manager or her designee in writing or requested verbally by City and
confirmed in writing by Consultant within five (5) working days.
2. Consultant and City shall agree upon an estimated not-to-exceed cost for
any proposed Additional Services or, in the case of a verbal request,
Consultant shall provide City with a written estimated not-to-exceed cost
for such Additional Services at least one (1) working day prior to
commencing the additional Services. In no event shall City pay for
Additional Services made necessary by Consultant's errors or oversights.
C. Reimbursable Expenses.
In addition to compensation for Basic Services and Additional Services, City
shall reimburse Consultant for Reimbursable Expenses Consultant incurs in
the course of performing Services under this Agreement. Reimbursable
Expenses include only the following items:
1. Reproduction and handling of Documents prepared in connection with the
2. Fees paid for securing government approvals for the Project; and
3. Other expenses as City may approve in writing in advance.
D. Consultant shall submit written applications for progress payments in a
form satisfactory to City on or before the first day of each month on
account of Basic Services, Additional Services and Reimbursable Expenses
provided during the preceding month. The payment applications shall identify
each person performing services, the time each person spends on each task
(in units not to exceed one quarter hour) and shall be based on the rates in
E. Within thirty (30) days after receipt of each application for progress
payment, City shall verify the accuracy of the progress payment application,
correct the charges where appropriate, and make payment to Consultant in an
amount equal to the amount of such application, as verified or corrected by
City. No payment made hereunder prior to completion and acceptance of the
Project shall be construed as evidence of acceptance of any part of the
Services. City reserves the right to withhold payment from Consultant on
account of Services not performed satisfactorily, delays in Consultant's
performance of Services, or other defaults hereunder. Consultant shall not
stop or delay performance of Services under this Agreement on account of
payment disputes with City.
F. City shall withhold retention in the amount of 10% of each invoice.
Retention will be reduced to 5% at the time of award of the Contract for
Construction. Retention will be released sixty (60) days after Consultant
has completed all Services and the City has accepted the Project.
G. If City disagrees with any portion of a billing, the City shall promptly
notify Consultant of the disagreement, and the City and the Consultant shall
attempt to resolve the disagreement. City’s payment of any amounts shall not
constitute a waiver of any disagreement and City shall promptly pay all
amounts not in dispute.
H. Consultant shall maintain complete and accurate records of the number of
hours worked by persons and Reimbursable Expenses on the Project during each
phase under this Agreement. All such records shall be maintained on a
generally accepted accounting basis and shall be clearly identified and
readily accessible. City shall have the right to examine and copy such books
and records at all times. Consultant shall permit the City to examine and
audit those books and records, shall permit the City to make copies of those
books and records, and shall permit the City to inspect all work data,
documents, proceedings and activities related to this Agreement for a period
of three (3) years from the date of final payment under this Agreement. All
accounting records shall provide an understandable breakdown of costs
charged to this Agreement.
SECTION 7 - CONFLICT OF INTEREST
Consultant understands that its professional responsibility is solely to
City. Consultant warrants that it presently has no interest, and will not
acquire any direct or indirect interest, that would conflict with its
performance of this Agreement. Consultant shall not knowingly, and shall
take reasonable steps to ensure that it does not, employ a person having
such an interest in the performance of this Agreement. If after employment
of a person, Consultant discovers that it has employed a person with a
direct or indirect interest that would conflict with its performance of this
Agreement, Consultant shall promptly disclose the relationship to the City
and take such action as the City may direct to remedy the conflict.
SECTION 8 - TERMINATION
A. If Consultant at any time refuses or neglects to prosecute its Services
in a timely fashion or in accordance with the Project schedule, or is
adjudicated a bankrupt, or commits any act of insolvency, or makes an
assignment for the benefit of creditors without City's consent, or fails to
make prompt payment to persons furnishing labor, equipment, or materials, or
fails in any respect to properly and diligently prosecute its services, or
otherwise fails to perform fully any and all of the agreements herein
contained, Consultant shall be in default.
B. If Consultant fails to cure the default within seven (7) days after
written notice thereof, City may, at its sole option, take possession of any
Documents or other materials (in paper and electronic form) prepared or used
by Consultant in connection with the Project and (1) provide any such work,
labor, or materials as may be necessary to overcome the default and deduct
the cost thereof from any money then due or thereafter to become due to
Consultant under this Agreement; or (2) terminate Consultant's right to
proceed with this Agreement.
C. In the event City elects to terminate, City shall have the right to
immediate possession of all Documents and work in progress prepared by
Consultant, whether located at the Project, at Consultant's place of
business, or at the offices of a subconsultant, and may employ any other
person or persons to finish the design work and provide the materials
therefore. In case of such default termination, Consultant shall not be
entitled to receive any further payment under this Agreement until the
Project is completely finished. At that time, if the unpaid balance of the
amount to be paid under this Agreement exceeds the expenses incurred by City
in obtaining a new landscape architectural consulting service for the
Project, such excess shall be paid by City to Consultant, but, if such
expense shall exceed such unpaid balance, then Consultant shall promptly pay
to City the amount by which such expense exceeds such unpaid balance. The
expense referred to in the last sentence shall include expenses incurred by
City in causing the services called for under this Agreement to be provided
by others, for attorneys' fees, and for any costs or damages sustained by
City by reason of Consultant's default or defective work.
D. In addition to the foregoing right to terminate for default, City
reserves the absolute right to terminate this Agreement without cause, upon
72-hours' written notice to Consultant. In the event of termination without
cause, Consultant shall be entitled to payment in an amount not to exceed
the Maximum Contract Amount, which shall be calculated as follows: (1)
Payment for Services then satisfactorily completed and accepted by City,
plus (2) Payment for Additional Services satisfactorily completed and
accepted by City, plus (3) Reimbursable Expenses actually incurred by
Consultant, as approved by City. The amount of any payment made to
Consultant prior to the date of termination of this Agreement shall be
deducted from the amounts described in (1), (2) and (3) above. Consultant
shall not be entitled to any claim or lien against City or the Project for
any additional compensation or damages in the event of such termination and
payment. In addition, the City's right to withhold funds under Section 6(E)
shall be applicable in the event of a termination for convenience.
E. If this Agreement is terminated by City for default and it is later
determined that the default termination was wrongful, such termination
automatically shall be converted to and treated as a termination for
convenience under this Article and Consultant shall be entitled to receive
only the amounts payable hereunder in the event of a termination for
SECTION 9- OWNERSHIP OF DOCUMENTS
A. The plans, specifications, estimates, programs, reports, models, and
other material prepared by or on behalf of Consultant under this Agreement
including all drafts and working documents, and including electronic and
paper forms (collectively the "Documents"), shall be and remain the property
of the City, whether the Services or Project is completed or not. Consultant
shall deliver all Documents to City upon (1) the substantial completion date
of the Services, (2) the date of termination of this Agreement for any
reason, or (3) at any time requested by City, upon five (5) days written
B. The Documents may be used by City and its agents, employees,
representatives, and assigns, in whole or in part, or in modified form, for
all purposes City may deem advisable, without further employment of or
payment of any compensation to Consultant; provided, however, that if this
Agreement is terminated for any reason prior to completion of the Project
and if under such circumstances City uses, or engages the services of and
directs another Consultant to use, such documents, City agrees to hold
Consultant harmless from any and all liability, costs, and expenses
(including reasonable legal fees and disbursements), relative to claims
arising out of matters and/or events which occur subsequent to the
termination of this Agreement as a result of causes other than the fault or
negligence of Consultant, or anyone for whose acts it is responsible, in
preparation of the Documents. Consultant shall not be responsible for
deficiencies solely attributable to modifications to the Documents performed
by others, or that arise from use of the Documents in connection with a
project or site other than that shown in the Documents.
C. All reports, information, data, and exhibits prepared or assembled by
Consultant in connection with the performance of its services pursuant to
this Agreement are confidential until released by the City to the public,
and the Consultant shall not make any of these documents or information
available to any individual or organization not employed by the Consultant
or the City without the written consent of the City before any such release.
SECTION 10 – INDEMNITY
Consultant agrees to indemnify, including the cost to defend, City, and its
officers, agents and employees from any and all claims, demands, costs or
liability that arise out of, or pertain to, or relate to the negligence,
recklessness, or willful misconduct of Consultant and its agents in the
performance of services under this Agreement, but this indemnity does not
apply to liability for damages for death or bodily injury to persons, injury
to property, or other loss, arising from the sole negligence, willful
misconduct or defects in design by City or the agents, servants, or
independent contractors who are directly responsible to City, or arising
from the active negligence of City.
SECTION 11 – INSURANCE
A. Consultant shall, at all times it is performing Services under this
Agreement, provide and maintain insurance in the following types and with
limits no less than the following amounts:
1. Commercial General Liability Insurance, occurrence form, with a limit of
not less than $2,000,000.00 each occurrence. If such insurance contains a
general aggregate limit, it shall apply separately to this Agreement or be
no less than two (2) times the occurrence limit;
2. Automobile Liability Insurance, occurrence form, with a limit of not less
than $1,000,000.00 each occurrence. Such insurance shall include coverage
for owned, hired, and non-owned automobiles.
3. Professional Liability (errors and omissions) insurance in the minimum
amount of $2,000,000.00 aggregate.
4. Workers Compensation in at least the minimum statutory limits.
5. Employers Liability Insurance, with minimum limits of $1,000,000.00 per
B. General Provisions:
1. Consultant's general and automobile liability insurance policies shall be
endorsed to name the City of Brentwood, its elected and appointed officers,
employees, and volunteers as additional insureds with respect to this
Agreement and the performance of services in this Agreement. The coverage
shall contain no special limitations on the scope of its protection to the
above-designated insureds except for Workers Compensation and errors and
2. Consultant's general and automobile liability insurance policies shall be
endorsed so that they are primary with respect to any insurance or
self-insurance programs of City, its officers, employees, and volunteers.
3. Before performing any services under this Agreement, Consultant shall
provide evidence of the required coverage and limits, and properly executed
policy endorsements satisfactory to City.
4. No changes in insurance may be made without the written approval of the
SECTION 12 - WAIVERS
The waiver by either party of any breach or violation of any term, covenant,
or condition of this Agreement or of any provisions of any ordinance or law
shall not be deemed to be a waiver of such term, covenant, condition,
ordinance or law or of any subsequent breach or violation of same or of any
other term, covenant, condition, ordinance or law or of any subsequent
breach or violation of the same or of any other term, condition, ordinance,
or law. The subsequent acceptance by either party of any fee or other money
which may become due hereunder shall not be deemed to be a waiver of any
preceding breach or violation by the other party of any term, covenant, or
condition of this Agreement of any applicable law or ordinance.
SECTION 13 - COSTS AND ATTORNEYS FEES
Attorney fees in an amount not exceeding Eighty Five Dollars ($85.00) per
hour per attorney, and in total amount not exceeding Five Thousand Dollars
($5,000.00), shall be recoverable as costs (by the filing of a cost bill) by
the prevailing party in any action or actions to enforce the provisions of
the Agreement. The above $5,000 limit is the total of attorneys’ fees
recoverable whether in the trial court, appellate court, or otherwise, and
regardless of the number of attorneys, trials, appeals, or actions. It is
the intent of this Agreement that neither party shall have to pay the other
more than $5,000 for attorneys’ fees arising out of an action, or actions to
enforce the provisions of this Agreement.
SECTION 14 - NON-DISCRIMINATION
Consultant warrants that it is an Equal Opportunity Employer and shall
comply with applicable regulations governing equal employment opportunity.
Neither Consultant nor any of its subcontractors shall discriminate in the
employment of any person because of race, color, national origin, ancestry,
physical handicap, medical condition, marital status, sex, or age, unless
based upon a bona fide occupational qualification pursuant to the California
Fair Employment and Housing Act.
SECTION 15 - MEDIATION
Should any dispute arise out of this Agreement, either party may request
that it be submitted to mediation. The parties shall meet in mediation
within 30 days of a request. The cost of mediation shall be borne equally by
the parties. Neither party shall be deemed the prevailing party. No party
shall be permitted to file a legal action without first requesting mediation
and making a good faith attempt to reach a mediated settlement. The
mediation process, once commenced by a meeting with the mediator shall last
until agreement is reached by the parties but not more than 60 days, unless
the maximum time is extended by the parties.
SECTION 16 - LITIGATION
Consultant shall testify at City's request if litigation is brought against
City in connection with Consultant's services under this Agreement. Unless
the action is brought by Consultant, or is based upon Consultant's actual or
alleged negligence or other wrongdoing, City shall compensate Consultant for
time spent in preparation for testimony, testimony, and travel at
Consultant's standard hourly rates at the time of actual testimony.
SECTION 17 - NOTICES
All notices hereunder shall be given in writing and mailed, postage prepaid,
addressed as follows:
To City: City of Brentwood
Attention: Felix Errico
150 City Park Way
Brentwood, CA 94513
To Consultant: Abey Arnold Associates
Attention: Phil Abey
1005 A St., Suite #305
San Rafael, CA 94091
SECTION 18 – AGREEMENT CONTAINS ALL UNDERSTANDINGS; AMENDMENT
This document represents the entire and integrated agreement between City
and Consultant and supersedes all prior negotiations, representations, and
agreements, either written or oral.
This document may be amended only by written instrument signed by both City
All exhibits referenced in or attached to this Agreement are incorporated
herein by this reference.
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SECTION 19 – GOVERNING LAW
This Agreement shall be governed by the laws of the State of California.
IN WITNESS WHEREOF, City and Consultant have executed this Agreement the day
and year first above written.
Abey Arnold Associates
CITY OF BRENTWOOD
Donna Landeros, City Manager
Margaret Wimberly, City Clerk
APPROVED AS TO FORM:
Damien B. Brower, City Attorney
SCOPE OF SERVICES
Phil Abey, a Principal at the Consultant firm of Abey/Arnold Associates will
be the lead on the Summerset Park project. The Consultant to provide
professional services by creating for Summerset Park site and associated
improvement plans that are satisfactory to the City of Brentwood, meet or
exceed ADA access guidelines, meet local code requirements and obtain the
highest standards for design and construction.
Provide complete documentation to complement and accompany the construction
documents (CDs) for public bidding purpose with a final engineer’s estimate
for the improvement/construction plans.
All plans and specifications will be prepared in accordance with the latest
professional practices. All plans will be printed on maximum 24” X 36”
sheets. The CD’s will be prepared using AutoCAD, Version 14. Layering shall
conform to latest AIA CAD layering guidelines and stipulated job standards.
Consultant will undertake development of a full and complete set of
improvement plans, and documentation, coordinated closely with City of
Brentwood staff, reviewed by City of Brentwood Parks and Recreation
Department at 60, 90 stages of completion and a final approval at 100% of
completion. The improvement plans and documentation will include but not
1. Title Sheet with General and Specific Construction notations for park
improvements and a location map;
2. Overall master plan and development location plan;
3. City’s general notes;
4. Scaled irrigation plans;
5. Scaled planting plans including list of species quantities, sizes and
6. Scaled grading and drainage plan for the park improvements;
7. A stormwater management plan around the proposed park improvements areas
that meets Best Management Practices, National Pollutant Discharge
Elimination System (BMPs) and current Contra Costa Clean Water Program;
8. Construction details showing minimally, the following:
(c.) pedestrian access points into the park that meets the needs of the
users as well as ADA requirements
(d.) trail cross-sections
(e.) information kiosk
(f.) drinking fountains, irrigation controller, point of connection, utility
services and emergency phones
(g.) bench placement or other sitting areas
(h.) trees, shrubs, ground cover planting
(i.) Shade structures for users
(j.) Elevations from current neighborhoods through the park site to indicate
ultimate tree growth (height and width) and any impact to or loss of
viewsheds for homeowners.
CONSULTANT – SUB-CONSULTANTS
Procure from registered land surveyor in the State of California a survey
map of Summerset Park identifying park boundary, incorporates adjacent
neighborhoods terrain elevations affecting ADA accessibility to our future
park site, high and low points of the park, drainage patterns, current
hardscape and softscaped edges, roadways right-of –way and improvements,
utility lines and corridors.
Obtain from City of Brentwood all and necessary civil improvements
surrounding the site affecting location of hardscaped and softscape areas of
the master plan and park improvement plans.
Procure from soil engineer soil reports to aid in selection of plant
material, soil amendments, fertilization, location of softscaped edges, etc.
Procure other professionals as needed in order to prepare complete CDs
Consultant will assist in the preparation of the bid documents; attend a
pre-bid conference; response to questions from contractors, and prepare
addenda, if necessary; conduct site visits to ensure quality of work and
compliance with Construction Documents, to ensure that the project
construction meets the City of Brentwood intend design; and respond to
Prepare a final report for the City of Brentwood to address any positive and
negative stumbling blocks faced by the consultant in working on this project
with City staff, City’s process in obtaining requested documents, payment of
invoices, disagreements, working with other consultants and construction
contractor. Attend a closure meeting with the City of Brentwood staff and
Contractor(s) at the end of the project.
SERVICE FEES FOR SUMMERSET PARK
I. Existing Conditions and Topographic Survey $ 15,000.00
II. Geotechnical Soils Testing $ 16,000.00
III. Conceptual Master Plan (Completed) $ 0.00
A. Meet with neighbors to receive input and set goals
B. Present and receive approval from the neighbors on the conceptual plan
C. Generate Conceptual Plan Opinion of Probable Costs
IV. Design Development $ 30,000.00
A. Prepare an accurate base map of park site
B. Dimensional refinement of proposed improvements
C. Refine previous Concept Plan and furnishings locations
D. Coordinate meetings with staff
E. Attend a Parks and Recreation Commission meeting
F. Attend a City Council meeting
IV. Construction Documents $118,000.00
A. Layout and details
B. Grading, drainage and details
C. Planting plan and details
D, Irrigation plan and details
F. Coordination with Parks and Recreation staff
G. Finalize engineer’s estimate on proposed improvements
V. Bidding Process $ 5,000.00
A. Attend pre-bid conference
B. Clarification of drawings
C. Assist in Providing Appropriate Information in Issuing of Addendums
VI. Construction Administration $ 16,000.00
A. 9-field observations during construction. Prepare field reports
B. Assist with clarification of drawings
VII. Reimbursable Expenses Cost plus 15% not to exceed $ 2,000.00
Name of Firm:
Principal: Telephone No. email:
Name of Firm:
Principal: Telephone No: email:
Services not described above will be done upon request from the Director of
Parks and Recreation Department and will be billed as additional service.
These Services will be based upon time and material only per Exhibit “C”.
The following are considered additional services:
• Revisions to drawings, specifications or other documents when such
revisions are inconsistent as previously approved by the Director of Parks
and Recreation Department. This does not include changes and revisions
necessary as a result of Consultant’s failure to design plans to
specifications and permitting requirements.
• The City of Brentwood requests attendance at other meetings beyond those
described above, including travel time.
• Services related to preparation of plans and specifications for phases
construction, if applicable.
ADDITONAL SERVICES FOR SUMMERSET PARK
Additional services: Additional services compensation shall be computed on
an hourly basis at the following rates.
Landscape Architect $120.00
Clerical $ 70.00
Principal Surveyor $ 150.00
Surveyor $ 125.00
Technical $ 80.00
Sub-Consultant: Soils Engineer
Principal $ 170.00
Engineer $ 145.00
Field Supervisor $ 85.00
Technician $ 70.00
Miscellaneous: shipping, repro, costs, etc. Cost plus 15%