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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 11



Meeting Date: June 26, 2007

Subject/Title: Adopt a Resolution approving the contract documents, awarding the bid and authorization the City Manager or designee to execute a Construction Contract and necessary documents for Community Beautification, CIP Project No. 522-52220, with California Landscape Dimensions, in the amount of $287,626.51, plus a 10% contingency of $28,762.65, for the total amount of $316,389.16.

Prepared by: Felix Errico, Parks Planner
Ken De Silva Landscape/Facilities Manager

Submitted by: Craig Bronzan, Director of Parks and Recreation


RECOMMENDATION
Adopt a Resolution approving the contract documents, awarding the bid and authorizing the City Manager or designee to execute a construction contract and necessary documents for Community Beautification projects, CIP Project No. 522-52220, with California Landscape Dimensions, in the amount of $287,626.51, plus a 10% of $28,762.65, for a total of $316,389.16.

PREVIOUS ACTION
In previous years under Capital Improvement Projects Community Beautification CIP #522-52220, the City of Brentwood City Council approved street improvement projects that were either not part of Condition of Approval by developers or are part of Light and Landscaping District where the vegetation is overgrown or the plant material has reached the end of life cycle.

On June 12, City Council approved the Capital Improvement Plan 2007/08-2011/12 in which it included funding for Community Beautification CIP #522-52220. Funding for the Fairview Avenue Landscape Improvements and Chestnut/Oak Streetscape improvements projects will be derived from this funding source.

BACKGROUND
As part of this year’s Community Beautification projects, Fairview Avenue and Chestnut/Oak have been selected to receive landscape improvements. Currently both of these streets areas have no landscaping and these landscape improvements will enhance Fairview Avenue median between San Jose Avenue and Sand Creek and the south side of Chestnut/Oak Streets.

Staff advertised the project on May 7, 2007 and the bids were opened on June 12, 2007. A total of three bids were received and are listed below:

California Landscape Dimensions $287,626.11
Cagwin & Dorward $347,834.11
MCE Corporation $460,872.43

After review of the bids proposals, staff recommends the award of the construction contract for Fairview Avenue Landscape Improvements and Chestnut/Oak Streetscape, CIP 522- 52220, to California Landscape Dimensions, for a contract amount of $287,626.51,plus 10% contingency of $28,762.65, for a total amount of $316,389.16.

FISCAL IMPACT
The funds associated with the work are included in the 2007/08-2011/12 Capital Improvements Program, which includes Community Beautification program, CIP # 522-52220.

Attachment:
Resolution
Agreement
Project Location Maps


RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING CONTRACT DOCUMENTS, AWARDING THE BID AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE A CONSTRUCTION CONTRACT AND NECESSARY DOCUMENTS FOR COMMUNITY BEAUTIFICATION, CIP PROJECT NO. 522-52220, WITH CALIFORNIA LANDSCAPE DIMENSIONS, IN THE AMOUNT OF $287,626.51, PLUS A 10% CONTIGENCY OF $28,762.65, FOR A TOTAL AMOUNT OF $316,389.16.

WHEREAS, on June 12, 2007, City Council approved 2007/08-2011/12 Capital improvement Plan (“CIP”) and one of the Projects is Community Beautification. On June 26, 2007, by Resolution _________a request to approve bids results from advertised bid results on the proposed improvements and authorize the City Manager or designee to execute a contract agreement with lowest, responsible, responsive bid.

WHEREAS, staff advertised the project on May 7, 2007, and the bids were opened on June 12, 2007, and a total of three bids were received with California Landscape Dimensions, submitting the lowest, responsible, responsive bid.

NOW, THERFORE BE IT RESOLVED that the City Council of the City of Brentwood approves construction documents, awards the bid and authorizes the City Manager or designee to execute a Construction Contract and necessary documents for Fairview Avenue Landscape Improvements and Chestnut/Oak Streetscape, CIP Project No. 522-52220, with California Landscape Dimensions, for a contract amount of $287,626.51, plus a 10% contingency, for a total amount of $28,762.65, for a total amount of $316,389.16.

PASSED, APPROVED AND ADOPTED by City Council of the City of Brentwood at a regular meeting held on the 26th day of June 2007 by the following vote:
 

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