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CITY COUNCIL AGENDA ITEM NO. 7



Meeting Date: June 26, 2007

Subject/Title: Adopt a Resolution approving classification descriptions and salary ranges for Police Captain and Records Supervisor, adjusting the salary range for Director of Parks and Recreation, revising classification descriptions for Police Lieutenant and Senior Police Records Clerk, and changing the classification title of the current Water Reclamation Specialist to Water Conservation Specialist

Prepared by: Patti Standley, Human Resources Manager

Submitted by: Karen L. Chew, Assistant City Manager


RECOMMENDATION
Adopt a Resolution approving the classification descriptions and salary ranges for Police Captain and Records Supervisor, adjusting the salary range for Director of Parks and Recreation, revising classification descriptions for Police Lieutenant and Senior Police Records Clerk, and changing the classification title of the current Water Reclamation Specialist to Water Conservation Specialist.

PREVIOUS ACTION
None.

BACKGROUND
Staff from various departments submitted New Personnel/Reclassification Requests as part of the 2007/09 Operating Budget process. These requests are phased in by the departments as the need for a specific scope of work is justified that warrants the new position over the two year budget cycle. Information regarding the new classifications requested as well as revisions of other classifications previously mentioned is provided below.

The Police Captain classification will assist the Chief of Police in the overall operation of the Police Department including supervision of Lieutenants in patrol operations, administration division, investigations, and other assigned projects. In addition to commanding major law enforcement units, the Police Captain will participate and assist the Police Chief in the administration of the Police Department. The 2007/09 Budget includes funding for two Police Captains / positions.

With the addition of the Police Captain classification and the high level of experience required for that classification, revision of the Lieutenant classification description is timely. Revising the required experience for Lieutenant from six years to a minimum of three years will open up the possibility to recruit from within when possible and/or enable staff to recruit from a wider public candidate pool when necessary. No change in salary is recommended.

The Records Supervisor is a non-sworn position that will supervise the current Records Clerks in the Police Department’s Records Division. This position is responsible to supervise, provide daily direction and coordination of various complex technical, clerical and office support services staff in the Police Department. Additionally the Records Supervisor is responsible to monitor consistent application of statistical reporting to the Department of Justice, release of police records, and ensure the Records Division activities meet the Police Department’s requirements, goals and objectives.

Although the City does not currently employ anyone in the Senior Police Records Clerk classification, with the addition of the Records Supervisor, revision of the Senior Police Records Clerk description is timely. The revisions include a change in the classification that the Senior Clerk reports to as well as adjustments to clarify the Senior Police Records Clerk as a “lead” and that the scope of the “lead” work is specifically assigned. This will alleviate any confusion between the scope of work and the role between the Records Supervisor and the Senior Police Records Clerk when this classification is filled in the future. No change in salary is recommended.

Adjustment to the salary range for the Director of Parks and Recreation is warranted based on the concept of internal equity to align this director with the following Department Directors: Assistant City Manager, Director of Finance and Information Systems, and Director of Community Development. The Director of Parks and Recreation handles a variety of complex duties that other organization’s Director of Parks and Recreation do not handle, such as long range planning for parks and trails and other complicated interagency approvals including creek concerns, and projects such as the John Marsh House and the Vineyards at Marsh Creek.

A change of title for the current Water Reclamation Specialist to Water Conservation Specialist is recommended to more accurately reflect the scope of work performed by this classification. No change in salary is recommended.

Staff conducted appropriate salary surveys of the survey agencies adopted by the City Council. The survey results provided the data used to establish the recommended salary ranges where available. In cases where salary data was not available, staff recommended salary ranges based on internal equity with classifications that exist in the established classification/ compensation structure. Please see the information below for proposed salary ranges:

Director of Parks and Recreation $126,219 - $153,426
Police Captain $114,300 - $138,949
Records Supervisor $ 57,659 - $ 70,119


FISCAL IMPACT
Estimated salary expenditures for the new classifications is included in the 2007/09 Operating Budget, therefore no budget adjustments are necessary. The expenditures total approximately $266,882 to the General Fund.

Attachment:
Resolution

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD
APPROVING CLASSIFICATION DESCRIPTIONS AND SALARY RANGES FOR
POLICE CAPTAIN AND RECORDS SUPERVISOR, ADJUSTING THE SALARY RANGE
FOR DIRECTOR OF PARKS AND RECREATION, REVISING CLASSIFICATION DESCRIPTIONS FOR POLICE LIEUTENANT AND SENIOR POLICE RECORDS CLERK, AND CHANGING THE TITLE OF THE CURRENT WATER RECLAMATION SPECIALIST TO WATER CONSERVATION SPECIALIST


WHEREAS, staff submitted new classification requests as part of the 2007/09 Operating Budget and recommends approval of the following classification descriptions and salary ranges:

Exhibit A - Police Captain $114,300 - $138,949
Exhibit B - Records Supervisor $ 57,659 - $ 70,119


WHEREAS, staff received a request to recognize an equity adjustment for the following classification to bring it in line with three other Department Directors:

Director of Parks and Recreation $126,219 - $153,426

WHEREAS, based upon the scope of work that will be performed by the new classifications, revisions to the following classifications is necessary:

Exhibit C - Police Lieutenant
Exhibit D - Senior Police Records Clerk
Exhibit E - Water Conservation Specialist (formerly Water Reclamation Specialist)

WHEREAS, staff recommends approval of the new classification descriptions as defined and based upon updated salary survey data and/or internal equity, staff recommends the salary ranges listed above, effective July 1, 2007.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood approves:
1. Classification descriptions as defined and identified by Exhibit above.
2. Salary ranges for each classification as provided above.
3. New salary ranges effective after adoption of the 2007/09 Operating Budget, but not before July 1, 2007.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on June 26, 2007 by the following vote:


Attachment:
Exhibit A – Police Captain
Exhibit B – Records Supervisor
Exhibit C – Police Lieutenant
Exhibit D – Senior Police Records Clerk
Exhibit E – Water Conservation Specialist


EXHIBIT A
CITY OF BRENTWOOD
POLICE CAPTAIN
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under general direction of the Police Chief, directs, manages, supervises, and coordinates the activities and operations of the Police Department including implementation of departmental policies and procedures; coordinates assigned activities with other divisions, departments, and outside agencies; performs complex and highly responsible planning and supervisory duties associated with the crime prevention and law enforcement activities of the City; and provides highly responsible and complex administrative support to the Police Chief.
IDENTIFYING CHARACTERISTICS
The Police Captain is considered a second-level management position responsible for administration and supervision of Police activities within the department and for providing leadership. This position works closely with the Police Chief in developing and implementing the policies, procedures and plans of the department. As a second-level management position, the Police Captain is also responsible for the development, administration, and control of associated budget(s). This classification is distinguished from the next lower classification of Police Lieutenant by the performance of highly responsible and complex department wide management duties.
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Assumes management responsibility for assigned services and activities of a division or service areas of the Police Department; including the implementation of departmental policies and procedures; works directly with sworn and non-sworn personnel in the interpretation of City and department policies; supervises the assignment and activities of functional areas including patrol, investigations, traffic enforcement, K-9, SWAT, reserves, property and evidence, records, facilities/vehicle maintenance, training, youth and community services, crime prevention, and volunteer services; coordinates activities with other City departments, outside agencies and organizations.
2. Manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures; reviews and evaluates work methods and procedures for improving organizational performance and meeting goals; ensures that goals are achieved.
3. Coordinates the selection; orientation, training and evaluation programs for assigned personnel; provides or coordinates staff training; identifies and resolves staff deficiencies; implements discipline procedures; reviews the work of Police Department members to ensure compliance with applicable Federal, State and local laws, codes and regulations.
CITY OF BRENTWOOD
Police Captain (Continued)
4. Oversees and participates in the development of the annual budget; participates in the forecast of necessary funds for staffing, materials and supplies; administers and monitors the approved Police Department budget; discusses and resolves budget issues with appropriate staff; implements adjustments as necessary.
5. Supervises, reviews and participates in the preparation of reports and other written material and the maintenance of departmental records; inspects departmental equipment and ensures that deficiencies are corrected; may supervise jail security and prisoner welfare.
6. Responds to some of the most difficult inquiries and requests for information; assists in the hearing and adjustment of citizen complaints; conducts and oversees sensitive and complex internal and external investigations; represents the department with other law enforcement services and allied agencies, other City departments, civic groups and the public.
7. Responds to major incidents reported to the Police Department and ensures that the Incident Commander is following Incident Command System/Standardized Emergency Management System (ICS/SEMS) protocol; assumes role as Incident Commander or other role as needed for the situation.
8. Serves as the City’s Emergency Services coordinator; assumes responsibility for overall emergency response training and Emergency Operations Center processes; reviews and amends the Emergency Operations Plan as necessary.
9. Provides responsible staff assistance to the Police Chief; conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to programs, policies, and procedures as appropriate; develops and prepares new and revised City ordinances pertaining to the law enforcement services and activities; prepares and presents staff reports and other necessary correspondence.
10. Manages and oversees assigned special projects.
11. Prepares and presents administrative reports, resolutions and council reports for city council.
12. Attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of law enforcement and crime prevention; incorporates new developments as appropriate.
13. As assigned, assumes command of the department in the absence of the Police Chief.
14. Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.
15. Performs related duties as required.



CITY OF BRENTWOOD
Police Captain (Continued)
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
Operational characteristics, services, and activities of a comprehensive municipal law enforcement program.
Principles and practices of program development and administration.
Principles and practices of law enforcement administration, organization, and management.
Law enforcement theory, principles, and practices and their application to a wide variety of services and programs.

Methods and techniques used in providing the full range of law enforcement and crime prevention services and activities including investigation and identification, patrol, traffic control, juvenile programs, records management, search and seizure, care and custody of persons and property, and crime prevention.
Care, maintenance, and operation of firearms and other modern police equipment.
Methods and techniques of public relations.
Principles and practices of municipal budget preparation and administration.
Principles of supervision, training, and performance evaluation.
Pertinent federal, state, and local laws, codes, and regulations.
Recent court decisions and how they affect department operations.
Functions and objectives of federal, state, and local law enforcement agencies.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Principles of law enforcement information systems including a computer and applicable software.
Occupational hazards and standard safety practices.
Ability to:
Oversee and participate in the management of a comprehensive law enforcement program.
Oversee, direct, and coordinate the work of lower level staff.
Select, supervise, train, and evaluate staff.
Participate in the development and administration of division goals, objectives, and procedures.
Prepare and administer large program budgets.
Prepare clear and concise administrative and financial reports.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods and techniques.
Interpret, apply, and make decisions in accordance with applicable federal, state, and local policies, laws, and regulations.
Analyze complex law enforcement issues, evaluate alternatives, and implement sound solutions.
Make adjustments to standard operating procedures as necessary to improve organizational effectiveness.
Delegate authority and responsibility.
Select, supervise, train, and evaluate staff.
Effectively present information and respond to questions from groups of managers, customers, and the general public.
Meet standards for physical endurance, agility, health and vision.
CITY OF BRENTWOOD
Police Captain (Continued)

Act quickly and calmly in emergency situations.
Facilitate group participation and consensus building.
Effectively use and qualify with law enforcement tools and weapons including firearms, batons, defensive tactics, and other safety equipment.
Operate specialized law enforcement equipment including specialized police vehicles, radios, video systems, and radars.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Work flexible hours, including nights, weekends, and holidays.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Education, Experience and Licensing Requirements
Education:
A Bachelor’s degree from an accredited college or university in a job related field.
Experience:
Seven years of supervisory law enforcement experience including a minimum of three years of command/management experience at a level comparable to a Police Lieutenant with the City of Brentwood.
License or Certificate:
Possession of a valid driver’s license.
Possession of a P.O.S.T. Management Certificate.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed in a standard office setting, reactive emergency, natural or man-made disaster, and routine peace keeping environments with travel to various locations to attend meetings or respond to major crime scenes, disasters or critical incidents; the employee is occasionally exposed to outside weather conditions; occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat, risk of electrical shock, risk of radiation, and vibration; the noise level in the work environment is usually moderate; however, the noise level is occasionally very loud due to sirens, firearm training, etc.; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.
CITY OF BRENTWOOD
Police Captain (Continued)
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; walk, stand, or sit for prolonged periods of time; occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; to operate and use specialized law enforcement tools and equipment including guns and handcuffs; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
FLSA Designation: Exempt
Adopted July, 2007






EXHIBIT B
CITY OF BRENTWOOD
RECORDS SUPERVISOR
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under general direction of a Police Lieutenant or other assigned supervisory or management staff, supervises, evaluates and participates in the work of non-sworn personnel responsible for a variety of complex and confidential technical and clerical law enforcement support services related to gathering, recording, maintaining, retrieving and distributing law enforcement data and information; assumes responsibility for the more difficult and complex tasks; provides on-going supervision to administrative support staff; participates in the development, implementation, and administration of administrative policies, procedures, and programs; performs other duties as required.
IDENTIFYING CHARACTERISTICS
The Records Supervisor is responsible for directing and coordinating a variety of complex technical, clerical and office support services in the Records Division of the Police Department. This classification is distinguished from the next lower classification of Senior Police Records Clerk by the need for a broader and more detailed understanding of support services and records division operations, and the responsibility for supervision and training of assigned personnel and the Police Records Management System. This classification is considered a working supervisor that provides a variety of complex, responsible, and confidential records support to the Police Department.
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Plans, assigns, reviews and participates in the work of staff involved in gathering, recording, transcribing, processing, editing, retrieving, maintaining, retrieving and distributing law enforcement data and information including police reports, citations, warrants, protective orders, and subpoenas; safeguards the Department from liability due to unauthorized records release; supervises work activities to ensure safe work practices, work quality, accuracy and confidentiality; develops, implements and maintains a records procedure manual.
2. Applies federal, state and local laws, codes and regulations related to the gathering, maintenance and release of information; assists in handling the more complex and difficult situations involving interpretation of regulations and operating procedures; keeps current on and implements new regulations, statutes and records technology; acts as the department’s custodian of records; confers with information systems staff and vendors to develop applications or modify existing ones.
3. Participates in the selection, training, and evaluation of assigned records personnel; provides or coordinates appropriate staff training, including mandated training and identification of training opportunities and needs for training and makes recommendations to management; maintains State required training files; works with employees to correct deficiencies; recommends discipline and
CITY OF BRENTWOOD
Records Supervisor (Continued)
termination procedures.
4. Participates in the evaluation, development, implementation, and interpretation of policies and procedures.
5. Serves as primary contact and liaison for assigned functions and programs with other City departments and staff, the general public, and outside agencies and organizations; explains, justifies, and defends programs, policies, and activities; provides for regular communication between sworn and non-sworn personnel.
6. Establishes work schedules and methods for performing assigned duties; maintains appropriate work records and documents; prepares statistical and/or analytical reports on operations as necessary.
7. Coordinates and/or participates in the preparation of payroll for records staff for payroll processing; tracks overtime usage; retains and tracks personnel payroll records.
8. Initiates, organizes, maintains, and controls access to complex filing systems and records including highly sensitive files; conducts periodic retention and purging of files in compliance with applicable guidelines.
9. Completes and monitors the flow of all necessary documents related to personnel matters for assigned areas; performs payroll reporting and related procedures for assigned areas.
10. Utilizes various computer applications and software packages; maintains and generates reports from a database or network system.
11. Participates in special projects as assigned.
12. Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public using principles of good customer service.
13. Performs related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
Standard and complex law enforcement information and record keeping terminology, practices and procedures.
Work organization and office management principles and practices.
Principles of supervision, training, and performance evaluation.
Handle information of a sensitive and confidential nature and maintain confidentiality.
Modern office procedures, methods, and equipment including computers.
Computer applications such as specialized automated law enforcement information systems, word processing, spreadsheets, and statistical databases.
Processes, procedures, and practices of budget preparation and administration.
CITY OF BRENTWOOD
Records Supervisor (Continued)

Principles and practices of fiscal, statistical, and administrative research and report preparation.
Principles of business letter writing and report preparation.
Methods and techniques of public relations.
Principles and procedures of record keeping.
Basic bookkeeping practices.
English usage, spelling, grammar and punctuation.
Pertinent federal, state, and local laws, codes, and ordinances.
Occupational hazards and standard safety procedures.
Ability to:
Oversee, direct, coordinate, and participate in the supervision of a comprehensive administrative support division.
Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
Understand, interpret, and apply administrative and departmental policies and procedures as well as pertinent laws, regulations, and ordinances.
Select, train, and evaluate assigned staff.
Plan, schedule, direct, coordinate, and review the work and performance of assigned staff in a manner conducive to proficient performance and high morale.
Perform responsible and difficult programmatic and administrative duties involving the use of independent judgment and personal initiative.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Research, compile, analyze, and interpret data.
Implement and maintain automated law enforcement information systems, procedures and filing systems.
Independently prepare correspondence and memoranda.
Respond to requests and inquiries from the general public.
Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
Manage multiple projects simultaneously.
Plan and organize work to meet schedules and time lines.
Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.
Operate and use modern office equipment including a computer and various software packages.
Type and enter data at a speed necessary for successful job performance.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Occasionally work evenings, weekends and split shifts to achieve division goals.
Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training:
Equivalent to the completion of the twelfth grade supplemented by specialized law enforcement office, clerical, and supervisory training.
CITY OF BRENTWOOD
Records Supervisor (Continued)
Experience:
Four years of responsible journey level experience in maintaining public safety records, including one year supervisory experience.
License or Certificate:
Possession of, or ability to obtain and maintain, an appropriate driver’s license with a satisfactory driving record.
Completion of Department of Justice Telecommunications training for full access operator and the Police Officer Standards and Training (POST) Records Clerk course is required.
Must Possess POST Records Supervisor Certificate within the probationary period and satisfactorily maintain the certification during the course of employment.
Other Requirements:
Willingness and ability to work any shift, holidays, and weekends; work scheduled and emergency overtime; be available for call back as required; attend classes, seminars, and workshops as required; wear a uniform; and comply with department grooming standards.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office environment with extensive public contact and constant interruptions; may be required to work evenings, weekends and split shifts..
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
FLSA Designation: Non-Exempt

Established: July 1, 2007







EXHIBIT C
CITY OF BRENTWOOD
POLICE LIEUTENANT
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under administrative direction of the Police Captain and Police Chief, directs, manages, supervises, and coordinates the activities and operations of an assigned Division or service area within the Police Department; coordinates assigned activities with other divisions, departments, and outside agencies; and provides highly responsible and complex administrative support to the Police Chief.
IDENTIFYING CHARACTERISTICS
The Police Lieutenant is considered a Division Manager with responsibility for the management of a Division that includes several line areas/sections or functional work groups of significant depth and complexity. Responsibilities include overall administration and implementation of a Division including development of Division objectives and design and implementation of supporting units, programs, processes, policies, and/or procedures to successfully achieve those objectives. A Division Manager is also responsible for the development, administration, and control of the associated budget(s). This classification is distinguished from the next lower classification of Police Sergeant by the performance of highly responsible and complex department-wide management duties.
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Assumes management responsibility for assigned services and activities of a division or service areas of the Police Department; may oversee special projects, the Patrol Division, Administration Division, or other assigned area; oversees assigned functional areas including patrol, investigations, traffic enforcement, K-9, SWAT, reserves, property and evidence, records, facilities/vehicle maintenance, training, youth and community services, crime prevention, and volunteer services.
2. Manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures.
3. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels.
4. Plans, directs, coordinates, and reviews the work plan for assigned staff; assigns work activities, projects, and programs; reviews and evaluates work products, methods, and procedures of assigned staff to ensure compliance with applicable federal, state, and local laws, codes, and regulations; and to ensure safe work practices, quality, and accuracy; meets with staff to identify and resolve problems.
5. Coordinates the selection, orientation, training, and evaluation programs for department personnel; provides or coordinates staff training; provides positive motivation for employee performance;
CITY OF BRENTWOOD
Police Lieutenant (Continued)

identifies and resolves staff deficiencies; initiates discipline procedures.
6. Oversees and participates in the development and administration of the Division’s annual budget; participates in the forecast of funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements adjustments.
7. Supervises, reviews and participates in the preparation of reports and other written material and the maintenance of departmental records; inspects departmental equipment and ensures that deficiencies are corrected.
8. Responds to some of the most difficult inquiries and requests for information; assists in the hearing and adjustment of citizen complaints; conducts and oversees sensitive and complex internal and external investigations.
9. Responds to major incidents reported to the Police Department and ensures that the Incident Commander is following Incident Command System/Standardized Emergency Management System (ICS/SEMS) protocol; assumes role as Incident Commander or other role as needed for the situation.
10. Serves as the City’s Emergency Services coordinator; assumes responsibility for overall emergency response training and Emergency Operations Center processes; reviews and amends the Emergency Operations Plan as necessary.
11. Serves as the liaison for the assigned functions with other divisions, departments, and outside agencies; participates with community relations including public, media, and press relations; serves as staff on a variety of boards, commissions, and committees.
12. Represents the department with other law enforcement services and allied agencies, other City departments, civic groups, and the public; plans and facilitates the conduct of special community events requiring law enforcement participation; establishes and maintains a customer service orientation within assigned areas.
13. Provides responsible staff assistance to the Police Chief; conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to programs, policies, and procedures as appropriate; develops and prepares new and revised City ordinances pertaining to the law enforcement services and activities; prepares and presents staff reports and other necessary correspondence.
14. Manages and oversees assigned special projects.
15. Attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of law enforcement and crime prevention; incorporates new developments as appropriate.
16. As assigned, assumes command of the department in the absence of the Police Chief.
17. Performs related duties as required.

CITY OF BRENTWOOD
Police Lieutenant (Continued)
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
Operational characteristics, services, and activities of a comprehensive municipal law enforcement program.
Principles and practices of program development and administration.
Principles and practices of law enforcement administration, organization, and management.
Law enforcement theory, principles, and practices and their application to a wide variety of services and programs.
Methods and techniques used in providing the full range of law enforcement and crime prevention services and activities including investigation and identification, patrol, traffic control, juvenile programs, records management, search and seizure, care and custody of persons and property, and crime prevention.
Care, maintenance, and operation of firearms and other modern police equipment.
Methods and techniques of public relations.
Principles and practices of municipal budget preparation and administration.
Principles of supervision, training, and performance evaluation.
Pertinent federal, state, and local laws, codes, and regulations.
Recent court decisions and how they affect department operations.
Functions and objectives of federal, state, and local law enforcement agencies.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Principles of law enforcement information systems including a computer and applicable software.
Occupational hazards and standard safety practices.
Ability to:
Oversee and participate in the management of a comprehensive law enforcement program.
Oversee, direct, and coordinate the work of lower level staff.
Select, supervise, train, and evaluate staff.
Participate in the development and administration of division goals, objectives, and procedures.
Prepare and administer large program budgets.
Prepare clear and concise administrative and financial reports.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods and techniques.
Interpret, apply, and make decisions in accordance with applicable federal, state, and local policies, laws, and regulations.
Analyze complex law enforcement issues, evaluate alternatives, and implement sound solutions.
Make adjustments to standard operating procedures as necessary to improve organizational effectiveness.
Delegate authority and responsibility.
Select, supervise, train, and evaluate staff.



CITY OF BRENTWOOD
Police Lieutenant (Continued)


Effectively present information and respond to questions from groups of managers, customers, and the general public.
Meet standards for physical endurance, agility, health and vision.
Act quickly and calmly in emergency situations.
Facilitate group participation and consensus building.
Effectively use and qualify with law enforcement tools and weapons including firearms, batons, defensive tactics, and other safety equipment.
Operate specialized law enforcement equipment including specialized police vehicles, radios, video systems, and radars.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Work flexible hours, including nights, weekends, and holidays.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Education, Experience and Licensing Requirements
Education:
A Bachelor’s degree from an accredited college or university in a job related field.
Experience:
A minimum of three years of supervisory law enforcement experience at the rank of police Sergeant or above.
License or Certificate:
Possession of a valid driver’s license.
Possession of a P.O.S.T. Supervisory Certificate.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed in a standard office setting, reactive emergency, natural or man-made disaster, and routine peace keeping environments with travel to various locations to attend meetings or respond to major crime scenes, disasters or critical incidents; the employee is occasionally exposed to outside weather conditions; occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat, risk of electrical shock, risk of radiation, and vibration; the noise level in the work environment is usually moderate; however, the noise level is occasionally very loud due to sirens, firearm training, etc.; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.


CITY OF BRENTWOOD
Police Lieutenant (Continued)

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; walk, stand, or sit for prolonged periods of time; occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; to operate and use specialized law enforcement tools and equipment including guns and handcuffs; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
FLSA Designation: Exempt
Revised: July, 2007
Established: February 2005
Johnson & Associates









EXHIBIT D
CITY OF BRENTWOOD
SENIOR POLICE RECORDS CLERK
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under direction of a Records Supervisor or other assigned supervisory or management staff, leads, oversees, and participates in the more complex and difficult work of staff responsible for performing a wide variety of general and/or specialized office support, clerical, and technical work in support of the Police Department; collects, records, transcribes, maintains, edits, and retrieves confidential law enforcement data and information; performs a variety of record keeping functions including processing police reports; receives and provides assistances to the public at the front counter and over the telephone; provides other support and assistance to other non-sworn functions and activities of the Police Department; and performs a variety of the more technical tasks relative to assigned areas of responsibility.
IDENTIFYING CHARACTERISTICS
The Senior Police Records Clerk is the advanced journey level classification in the Police Records Clerk class series. Positions allocated to this class are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Employees perform difficult and responsible types of duties assigned to classes within this series including exercising considerable judgment in decision-making regarding day-to-day operations and in providing lead direction and training to assigned staff. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility, to have a broad and detailed understanding of support services and records management operations, to have knowledge of City policies and procedures, good problem solving and organizational skills, and have the ability to exercise sound judgment within established guidelines.
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. As assigned, leads, plans, trains, and reviews the work of staff responsible for performing a wide variety of technical and clerical law enforcement support duties related to collecting, recording, transcribing, maintaining, processing, editing, retrieving, and distributing technical and confidential law enforcement data and information including police reports, citations, warrants, protective orders, and subpoenas; provides assistance in administrative and operating programs as assigned; participates in performing work of a difficult and complex nature for the unit.
2. Trains assigned employees in their areas of work including work methods, procedures, and techniques; reviews work and provides day-to-day direction in determining priorities; provides input into performance evaluation.
3. Verifies the work of assigned employees for accuracy, proper work methods, techniques, and compliance with applicable standards and specifications.
4. Participates in the implementation of policies and procedures; assists in the development and maintenance of records manuals, systems, and programs.
CITY OF BRENTWOOD
Senior Police Records Clerk (Continued)
5. Enters, maintains, and retrieves data, reports, and information into and from a variety of automated law enforcement records systems including the California Law Enforcement Telecommunications System (CLETS); validates selected records from the Department of Justice files including vehicles, boats, and missing persons.
6. Verifies documents through CLETS and other means for vehicle releases; runs various records for background checks; runs arrestees and suspects for warrants, driving records, and criminal history; assists officers with RMS checks.
7. Processes case reports including citation amendments, Department of Motor Vehicle paperwork, Child and Family Services referrals, domestic violence reports, and traffic accidents; prepares all reports, including both misdemeanors and felonies, for complaints to the District Attorney; logs all reports sent to the District Attorney’s Office; processes all reports to be forwarded to proper individual or agency.
8. Assists with police file and records management including their destruction and transformation to micro imaging; scans reports.
9. Photocopies and distributes crime, incident, arrest, and accident reports to the general public and various agencies including the Department of Justice (DOJ), California Highway Patrol, District Attorney, Department of Motor Vehicles (DMV), City and County offices, insurance companies, and other agencies and organizations.
10. Collects checks and cash for reports, vehicle releases, fingerprinting, VIN, visa clearance, case reports, and other matters; maintains appropriate ledgers; prepares and issues receipts.
11. Processes all subpoenas received by the Police Department for criminal and traffic court; enters subpoenas into Police Department court log and updates log based on information received for the District Attorney’s Office for cases that are continued, trailed, vacated, or pled; contacts all officers listed on subpoenas and notifies officers of court case change of status; prints court log each day; notifies District Attorney’s Office/Court if officer is not appearing of certain subpoenas; collects all signed subpoenas from officers and enter into court log; forwards subpoenas back to various District Attorney’s Offices.
12. Schedules and calendars appointments including for fingerprinting, court ordered bookings, registrant booking, and child seat inspections.
13. Accesses State photo system to retrieve driver’s license photographs for officers and detectives; generates photo line-ups from the system; maintains updated log of all inquiries into the system.
14. Assists other departmental and City personnel with administrative and office support functions; faxes materials to other agencies; maintains accurate records; maintains various log books; receives packages and opens and distributes mail; updates warrant board; prepares monthly statistics for the Department of Justice; assists with the searching of females in police custody as necessary.
15. Assists, provides information, and responds to questions and concerns from the general public, departmental staff, and other agencies in person and by telephone; answers and responds to calls on multiple phone lines; forwards calls to appropriate personnel; takes and provides phone messages;
CITY OF BRENTWOOD
Senior Police Records Clerk (Continued)

assists in handling complex and difficult situations involving the interpretation of regulations and operating procedures.
16. Types correspondence, reports, forms, and other confidential and specialized documents from drafts, notes, dictated tapes, or brief instructions; composes letters and other documents as necessary.
17. As assigned, provides training to all Police Department personnel on bi-yearly CLETS testing as required by the Department of Justice; records and maintains records on employee training on the CLETS test.
18. Performs related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
Principles of lead supervision and training.
Modern office procedures, methods and equipment including computers.
Law enforcement records management principles, procedures, techniques, and equipment.
Police terminology.
Public and agency desk procedures and methods for providing services and information including those related to collecting, maintaining, and releasing information, files, and documents.
Pertinent federal, state, and local laws, codes, and regulations and department rules, policies, and procedures.
Customer service principles and practices.
Methods and techniques of proper phone etiquette.
Computer applications such as word processing, spreadsheet, and database applications.
Automated law enforcement information systems and procedures.
Principles and procedures of record keeping and filing.
Mathematical principles.
Basic principles of business letter writing and basic report preparation.
English usage, spelling, grammar, and punctuation.
Ability to:
Lead, organize, and review the work of staff.
Understand the organization, operation, and services of the City, the Police Department, and of outside agencies as necessary to assume assigned responsibilities.
Understand, interpret, and apply general administrative and departmental policies and procedures.
Perform a variety of law enforcement office support and clerical duties and activities of a general and specialized nature for the Police Department.
Compile, maintain, process, and prepare a variety of records and reports.
Perform record searches quickly and accurately.
Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
Exercise good judgment in maintaining critical and sensitive information, records, and reports.
CITY OF BRENTWOOD
Senior Police Records Clerk (Continued)


Read, understand, and review documents for accuracy and relevant information.
Use applicable office terminology, forms, documents, and procedures in the course of the work.
Use sound judgment in following and applying appropriate laws, regulations, policies, and procedures.
Organize and prioritize work assignments.
Meet critical deadlines.
Deal successfully with the public, in person and over the telephone.
Courteously respond to community issues, concerns, and needs.
Understand and follow oral and written instructions.
Operate and use modern office equipment including a computer and various software packages.
Operate specialized automated law enforcement information systems including public safety computer systems to access and maintain data.
Use and operate communications equipment including but not limited to 2-way radios.
Type and enter data accurately at a speed necessary for successful job performance.
Work evenings, weekends and varied shifts.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training:
Equivalent to the completion of the twelfth grade supplemented by specialized law enforcement office and clerical training.
Experience:
Three years of responsible clerical experience in a law enforcement agency comparable to a Police Records Clerk II with the City of Brentwood.
License or Certificate:
Possession of an appropriate driver’s license may be required.
Completion of Department of Justice Telecommunications training for full access operator and the Police Officer Standards and Training (POST) Records Clerk course as assigned.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office environment with extensive public contact and constant interruptions; may be required to work evenings, weekends and split shifts.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office
CITY OF BRENTWOOD
Senior Police Records Clerk (Continued)
equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
FLSA Designation: Exempt
Revised: July, 2007
Established: February 2005
Johnson & Associates

EXHIBIT E
CITY OF BRENTWOOD
WATER CONSERVATION SPECIALIST
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under general supervision of the Water Operations Manager, plans, develops, coordinates, and implements demand management/water conservation programs; coordinates the City’s reclaimed water program to ensure compliance with Department of Health Services (DHS) and State regulations regarding the use of reclaimed water and internal coordination among related departments; operates and maintains a variety of hand and power tools and equipment; and performs related duties as required.
IDENTIFYING CHARACTERISTICS
The Water Conservation Specialist is responsible for the day-to-day operations of the reclaimed water program, including valve turning, maintenance functions, and sampling as well as planning and implementing demand management/water conservation programs. Assignments require close coordination and customer contacts with engineers, developers, contractors and property owners. The incumbent coordinates with other personnel in ensuring compliance with regulatory requirements.
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Plans, develops, coordinates, and implements demand management/water conservation programs; explains conservation services and programs to the customers, community groups, and other organizations.
2. Plans, develops and coordinates water conservation programs to match Cal/Fed’s Certification Program including preparing difficult to complex reports, manuals, grants, correspondence and other documents or materials based on data collection and analysis for presentation to management, outside agencies, customers or the general public.
3. Participates in updating the City’s Urban Water Management Plan in accordance with State law and City policy; participates in reducing demand in the event of a declared water supply emergency.
4. Evaluates new water conservation technology with respect to reducing water demand and prepares recommendations for associated programs.
5. Prepares technical and administrative reports for assigned special projects; provides technical support, advice and recommendations to public and private groups as requested by the Water Operations Manager.

CITY OF BRENTWOOD
Water Conservation Specialist (Continued)
6. Gathers, analyzes and interprets data and information related to water use; evaluates water use by all customers; conducts water conservation audits for our customers and provides written and/or oral feedback to customer.
7. Pursues grants and financial assistance to augment water management and conservation programs; prepares, submits and administers grants designed to promote water conservation as necessary.
8. Presents and advocates programs to City staff, schools, professional organizations and community groups; attends fairs, seminars and demonstrations to disseminate information regarding water and energy conservation and City activities. Distributes water conservation information at community events, schools and other events upon request.
9. Responds to a variety of inquiries relating to conservation matters in a courteous manner; provides information within the area of assignment; investigates and resolves complaints in an efficient and timely manner.
10. Develops and implements customer outreach and promotional campaigns for conservation programs, including press releases, direct mail, print advertisements, radio/television, internet, etc.
11. Performs responsible work in administering and coordinating the activities of the Reclaimed Water Program including valve turning, maintenance functions, and sampling; monitors, tracks, coordinates and inspects new and existing projects for compliance.
12. Assists Water Production staff in maintaining and repairing pump stations; performs basic tests and ensures laboratory procedures meet standards and guidelines for reclaimed water; assures timely completion and reporting of sample collection and analytical results.
13. Monitors a variety of agricultural, commercial and municipal use areas to ensure compliance with regulatory requirements regarding quantity and use of recycled water and the distribution of recycled water; determines, through the coordination of involved departments, the feasibility of service for users; processes applications for service; investigates complaints regarding the use of recycled water and enforces compliance with relevant ordinances and regulations; schedules and prioritizes workload and sets compliance deadlines.
14. Ensures plan checks are processed through the Engineering Department for specifications and documentation of new use or conversion sites; maintains conformance with regulations, standards, and State Department of Health requirements; works closely with City Engineering personnel, consultants, and others in planning and implementing system improvements; conducts on-site inspections of reclaimed water systems; reviews plans for reclaimed water systems and recommends expansions to the reclaimed water systems.
15. Performs Underground Service Alert (USA) identification for various Water Division projects.
16. Records customer contacts and work performed.
17. Represents the interests of the City at workshops, seminars, committees, and outside organizations; maintains records and prepares a variety of written reports and computerized records pertaining to the day-to-day operations of the reclaimed water program.
CITY OF BRENTWOOD
Water Conservation Specialist (Continued)
18. Performs related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
Operational characteristics, services, and activities of water reclamation programs.
Principles, practices, materials and standards used in the area of reclaimed water.
Equipment, tools, and materials used in reclaimed water testing.
Principles and practices of customer service.
Basic mathematical principles.
Principles and practices of record keeping.
City geography and the municipal street system.
Conservation programs, implementation and documentation practices for review by the CalFed certification program.
Landscape and irrigation design, layout, and installation.
Irrigation and water conservation auditing.
Occupational hazards and standard safety practices.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Pertinent federal, state, and local laws, codes, and regulations including local utility laws, codes, and regulations.
Ability to:
Perform maintenance functions and sampling activities related to reclaimed water system.
Maintain accurate and up-to-date records.
Understand and apply pertinent laws, codes, and regulations as well as organization and unit rules, policies, and procedures with good judgment including those regarding reclaimed water applications, installations, rates, and rules.
Read and interpret plumbing blueprints, irrigation plans, drawings, specifications, and technical manuals.
Prepare preventive maintenance programs and logs.
Understand and carry out oral and written instructions.
Respond to public inquiries, requests for service, and complaints in a tactful, courteous manner.
Deal tactfully and courteously with the public, often in difficult or strained circumstances.
Maintain good customer relations with consumers.
Independently work in the field performing utility service duties.
Plan and organize work to meet changing priorities and deadlines.
Observe safety principles and work in a safe manner.
Safely and effectively operate a variety of maintenance equipment, tools, and materials.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Work independently in the absence of supervision.
Understand and carry out oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
CITY OF BRENTWOOD
Water Conservation Specialist (Continued)
Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training:
Equivalent to the completion of the twelfth grade.
Experience:
Two years of related general maintenance and construction experience.
License or Certificate:
Possession of an appropriate driver’s license.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Office and field environment; travel from site to site; exposure to noise and all types of weather and temperature conditions; exposure to hazardous traffic conditions; work in or around water; work and/or walk on various types of surfaces including slippery or uneven surfaces and rough terrain.
Physical: Primary functions require sufficient physical ability and mobility to work in a field environment; to walk, stand, and sit for prolonged periods of time; to frequently stoop, bend, kneel, crouch, crawl, climb, reach, twist, grasp, and make repetitive hand movement in the performance of daily duties; to lift, carry, push, and/or pull moderate to heavy amounts of weight; to operate assigned equipment and vehicles; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
FLSA Designation: Non-Exempt
Revised: July 1, 2007
Former Title: Water Reclamation Specialist

 

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov