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CITY COUNCIL AGENDA ITEM NO. 5



Meeting Date: June 26, 2007

Subject/Title: Approve a Resolution to Award Business License Tax Grant Monies

Prepared by: Gail Leech, Management Analyst

Submitted by: Karen Chew, Assistant City Manager


RECOMMENDATION
Approve a resolution to award Business License Tax Grant monies

PREVIOUS ACTION
On November 5, 2002, citizens voted in a general election to amend Ordinance No. 707, Chapter 5.04 of the municipal code, changing the business license tax from a flat rate to a gross receipts tax structure.

On May 25, 2004, by Resolution No. 2004-125, the City awarded $78,660 in the program’s first year to various programs based on the ability to identify a direct nexus between the funding of these programs and support of the Brentwood business community.

On June 28, 2005, by Resolution No. 2005-147, the City awarded $99,884 in the program’s second year.

On June 13, 2006, by Resolution No. 2006-128, the City awarded $98,054 in the program’s third year.

BACKGROUND
Previous to fiscal year 2003/04, 20% of the City’s business license tax collected was earmarked solely for the Chamber of Commerce. With the implementation of our new fee structure for business license tax, a Business License Tax Grant program was introduced. This program allows that twenty percent (20%) of the business license tax collected shall be set aside for economic development for the explicit purpose of business promotion and institutional advertisement for the City of Brentwood and for the good of the Brentwood business community. Organizations, including the City of Brentwood and the Brentwood Chamber of Commerce, may apply annually for these funds on a project by project basis to the Director of Community Development. Disbursement of these funds requires City Council approval.

Criteria for award eligibility is as follows:

 A completed City Grant application must be filled out, detailing the project and the estimated project expenditures, and submitted to the City of Brentwood for approval.
 City Grant applications are due to the City by March 31st of each calendar year for funds available July 1st of the next fiscal year. Recipients will be notified by July 1st if they are chosen to receive a City Grant. Recipients will be chosen based on priority of project and funds available in this program.
 Projects considered must be annual projects with a completion date of June 30th of the fiscal year.
 Funds awarded but not used in the current calendar year may be rolled over by filing for an extension. Extensions must be filed by June 30th. The date the monies are intended to be used should be listed on the extension and approved by the City Manager and the Director of Finance. If those monies are not used by the indicate date those monies will no longer be available to the Agency. However, exceptions may be made on a case by case basis.
 Grant monies awarded to applicants are reimbursed quarterly, via a completed reimbursement form and received by the deadline outlined on the form.
 A City Grant recipient shall not represent any program or project as a City of Brentwood program or project, or indicate any affiliation with the City of Brentwood, without the express written consent of the City of Brentwood.

A total of ten (10) applications were received for the 2007 Business License Tax Grant Program, resulting in a request for funding of $140,000 as follows:
Organization Project/Program Funding Requested
Chamber of Commerce City of Brentwood / Chamber of Commerce Banner Program $26,500
Chamber of Commerce “Experience Brentwood” Advertising Campaign 25,000
Chamber of Commerce Hometown Halloween 3,000
Chamber of Commerce Holiday Parade 7,500
Chamber of Commerce Concerts in the Park – Donation to Parks and Recreation 10,000
Home Grown Promotions for the BBBA (Brentwood Boulevard Business Association) Brentwood Boulevard Business Association - Develop identity for businesses along BB corridor 25,000
City of Brentwood Small Business Development Center - New Venture Training 10,000
City of Brentwood Multi-cultural celebration – “Embracing Diversity” 7,000
City of Brentwood – Parks and Recreation Starry Nights - Summer Concerts in the Park 2007 18,000
City of Brentwood – Parks and Recreation Winter Wonderland 8,000
TOTAL $140,000

The Business License Tax Grant Recommendations Committee has reviewed and considered these applications. Based on their review and discussion, the committee has made the recommendation that all applications meet the criteria of the program and will therefore fully fund all of the project listed above based on their absolute direct correlation to supporting the Brentwood Business community.

Total funding awarded for the 2007 Business License Tax Grant Program is $140,000.






FISCAL IMPACT

The total amount awarded is $140,000. The current amount available for grant funding is $155,090 from the Business License Grant Funds, resulting in a rollover of $15,090 toward next year’s program.

Attachments
Resolution
Exhibit A

RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD TO AWARD BUSINESS LICENSE TAX GRANT MONIES

WHEREAS, on November 5, 2002, citizens voted in a general election to amend Ordinance No. 707, Chapter 5.04 of the municipal code, changing the business license tax from a flat rate to a gross receipts tax structure; and

WHEREAS, on May 25, 2004, by Resolution No. 2004-125, the City awarded $78,660 in the program’s first year to various programs based on the ability to identify a direct nexus between the funding of these programs and support of the Brentwood business community; and

WHEREAS, on June 28, 2005, by Resolution No. 2005-147, the City awarded $99,884 in the program’s second year; and

WHEREAS, on June 13, 2006, by Resolution No. 2006-128, the City awarded $98,054 in the program’s third year; and

WHEREAS, previous to fiscal year 2003/04, 20% of the City’s business license tax collected was earmarked solely for the Chamber of Commerce. With the implementation of our new fee structure for business license tax, a Business License Tax Grant program was introduced. This program allows that twenty percent (20%) of the business license tax collected shall be set aside for economic development for the explicit purpose of business promotion and institutional advertisement for the City of Brentwood and for the good of the Brentwood business community. Organizations, including the City of Brentwood and the Brentwood Chamber of Commerce, may apply annually for these funds on a project by project basis to the Director of Community Development. Disbursement of these funds requires City Council approval; and

WHEREAS, the City received a total of ten (10) applications, resulting in a request for funding of $140,000 and

WHEREAS, the Committee awarded $140,000 in Business License Tax Grant Funding.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood hereby authorizes the Director of Community Development to distribute the Business License Grant award totaling $140,000, as listed in the attached Exhibit A.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 26th day of June 2007 by the following vote:

EXHIBIT A

A decision was made to fully fund the following projects based on their absolute direct correlation to supporting the Brentwood business community:

Organization Project/Program Funding Requested
Chamber of Commerce City of Brentwood / Chamber of Commerce Banner Program $26,500
Chamber of Commerce “Experience Brentwood” Advertising Campaign 25,000
Chamber of Commerce Hometown Halloween 3,000
Chamber of Commerce Holiday Parade 7,500
Chamber of Commerce Concerts in the Park – Donation to Parks and Recreation 10,000
Home Grown Promotions for the BBBA (Brentwood Boulevard Business Association) Brentwood Boulevard Business Association - Develop identity for businesses along BB corridor 25,000
City of Brentwood Small Business Development Center - New Venture Training 10,000
City of Brentwood Multi-cultural celebration – “Embracing Diversity” 7,000
City of Brentwood – Parks and Recreation Starry Nights - Summer Concerts in the Park 2007 18,000
City of Brentwood – Parks and Recreation Winter Wonderland 8,000
TOTAL $140,000


Total funding awarded for the 2007 Business License Tax Grant Program is $140,000.

 

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