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CITY COUNCIL AGENDA ITEM NO. 17



Meeting Date: June 12, 2007

Subject/Title: Adopt a Resolution approving and authorizing the City Manager to execute a Purchase Order with Bill Brandt Ford for four (4) Ford F-250 3/4 ton pickup trucks in the amount not to exceed $67,172.

Submitted by: Ken De Silva, Landscape/Facilities Manager

Approved by: Craig Bronzan, Director of Parks and Recreation


RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager to execute a Purchase Order with Bill Brandt Ford for four (4) Ford F-250 3/4 ton pickup trucks in the amount not to exceed $67,172.

PREVIOUS ACTION
On June 14, 2005, the City Council adopted the 2005/06 – 2006/07 Operating Budget by Resolution No. 2005-143.

BACKGROUND
The Use of Vehicles and Related Equipment Policy No. 10-9 contains the guidelines used for replacement of City vehicles. The policy established the useful life of maintenance vehicles at 5 years. The City’s vehicle replacement fund was established to provide funding for the timely replacement of vehicles and capital equipment.

The purchase of these vehicles represents two replacement vehicles that are 7 years old and one that is 5 years old that are in the 2006/07 City Council adopted Vehicle Replacement portion of the Operating Budget. One new vehicle is in the 2006/07 City Council adopted Parks Division Capital budget.

Bid specifications were distributed to three vendors for the 3/4 ton pick-ups. The bid specifications provided the following results:

Bill Brandt Ford $16,792.91/unit
Lasher Dodge $17,205.35/unit
Brentwood Dodge No Response


FISCAL IMPACT
Approving this Resolution will not require a budget adjustment. Funding of the requested not to exceed amount of $67,172 for the purchase of four (4) Ford F-250’s are budgeted within the City Council adopted 2005/06 – 2006/07 budget. $50,379 will come from the Vehicle Replacement Fund and $16,793 from the Citywide Parks Fund.

ATTAC/’HMENTS
Resolution


RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER WITH BILL BRANDT FORD FOR FOUR (4) FORD F-250 3/4 TON PICKUP TRUCKS IN THE AMOUNT NOT TO EXCEED $67,172.


WHEREAS, on June 14, 2005, the City Council adopted the 2005/06 – 2006/07 Operating Budget by Resolution No. 2005-143; and

WHEREAS, the City’s Vehicle Replacement Fund was established to provide funding for the timely replacement of these vehicles and capital equipment; and

WHEREAS, the replacement of these vehicles represents the minimum five year life of these vehicles; and

WHEREAS, staff requested competitive bids from three vendors.


NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, approves and authorizes the City Manager to execute a Purchase Order with Bill Brandt Ford for four (4) Ford F-250 3/4 ton pickup trucks in the amount not to exceed $67,172.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 12th day of June 2007 by the following vote:


 

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