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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 13


Meeting Date: June 12, 2007

Subject/Title: Adopt a Resolution awarding the bid, approving the contract documents and authorizing the City Manager or designee to execute a construction contract and necessary documents for the Brentwood Boulevard Widening - Central, CIP Project No. 336-31490, with Ghilotti Bros., Inc. in the amount of $1,041,383.75, plus a 5% contingency of $52,069.19, for a total amount of $1,093,452.94.

Prepared by: Anthony Salam, Senior Civil Engineer

Submitted by: Bailey Grewal, Director of Public Works/City Engineer


RECOMMENDATION
Adopt a Resolution awarding the bid, approving the contract documents and authorizing the City Manager or designee to execute a Construction Contract and necessary documents for the Brentwood Boulevard Widening - Central, CIP Project No. 336-31490, with Ghilotti Bros., Inc. in the amount of $1,041,383.75, plus a 5% contingency of $52,069.19, for a total amount of $1,093,452.94.

PREVIOUS ACTION
On May 23, 2006, by Resolution No. 2006-126, City Council adopted the City’s 2006/07 – 2010/11 Capital Improvement Program (“CIP”), which included the Brentwood Boulevard Widening - Central, CIP Project No. 336-31490.

BACKGROUND
The Brentwood Boulevard Widening – Central Project is located on Brentwood Boulevard between Central Boulevard and Village Drive. This project will widen this portion of the road from two lanes to four lanes and will improve traffic circulation. This project will construct curb and gutter, sidewalk, median island, pavement widening, street lighting, traffic signal modifications and traffic signal interconnect conduit.

Staff advertised the project on April 1, 2007, and bids were opened on May 17, 2007. A total of four bids were received and are listed below:

Ghilotti Bros., Inc $1,041,383.75
Bay Cities Paving & Grading, Inc. $1,088,453.45
Top Grade Construction $1,148,369.75
Ghilotti Company $1,261,530.91

After review of the bid proposals, staff recommends the award of the construction contract for the Brentwood Boulevard Widening - Central, CIP Project No. 336-31490 to Ghilotti Bros., Inc, for a contract amount of $1,041,383.75, plus a 5% contingency of $52,069.19, for a total amount of $1,093,452.94.

FISCAL IMPACT
The funds associated with this work are included in the adopted 2006/07 – 2010/11 Capital Improvement Program, which includes the Brentwood Boulevard Widening - Central, CIP Project No. 336-31490. The project is also on tonight’s Redevelopment Agency agenda for funding approval. Upon approval from the Redevelopment Agency, $300,000 will be funded by Redevelopment Agency funds. In the event that the Redevelopment Agency does not approve the funding, staff will bring this agenda item back, at a later date, after reevaluating funding options.

Attachments:
Resolution
Agreement
Project Map

RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AWARDING THE BID, APPROVING THE CONTRACT DOCUMENTS AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE A CONSTRUCTION CONTRACT AND NECESSARY DOCUMENTS FOR THE BRENTWOOD BOULEVARD WIDENING – CENTRAL, CIP PROJECT NO. 336-31490, GHILOTTI BROS., INC. IN THE AMOUNT OF $1,041,383.75, PLUS A 5% CONTINGENCY OF $52,069.19, FOR A TOTAL AMOUNT OF $1,093,452.94.


WHEREAS, on May 23, 2006, by Resolution No. 2006-126, City Council adopted the City’s 2006/07 – 2010/11 Capital Improvement Program (“CIP”), which included the Brentwood Boulevard Widening - Central, CIP Project No. 336-31490; and

WHEREAS, staff advertised the project on April 1, 2007, and bids were opened on May 17, 2007, and a total of four bids were received with Ghilotti Bros., Inc. submitting the lowest, responsible, responsive bid; and

WHEREAS, since the Redevelopment Agency of the City of Brentwood (“Agency”) intends to partially fund the contract with Ghilotti Bros., Inc. for the Brentwood Boulevard Widening – Central, CIP Project No. 336-31490, in an amount not to exceed $300,000, the City Council, acting as the legislative body of the Agency, in accordance with Health & Safety Code Section 33445, hereby finds and determines that there are no other reasonable means of financing the project’s $300,000 gap available to the City. This finding is based on the lack of sufficient funds in the CIP Budget of the City to fund the project together with other urgently needed public improvements and facilities, and the infeasibility of financing the project through an assessment district, grants debt service or other conventional method of financing public facilities.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby award the bid, approve the contract documents and authorize the City Manager or designee to execute a construction contract and necessary documents with Ghilotti Bros., Inc., for a contract amount of $1,041,383.75, plus a 5% contingency, for a total amount of $1,093,452.94, for the Brentwood Boulevard Widening - Central, CIP Project No. 336-31490.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 12th day of June 2007 by the following vote:
 

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