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CITY COUNCIL AGENDA ITEM NO. 16

Meeting Date: May 8, 2007

Subject/Title: Adopt a Resolution accepting the work performed by G.S.E. Construction Company, Inc., for the Zone 1 Reservoir 1.3, CIP Project No. 562-56300, and directing the City Clerk to file a Notice of Completion with the County Recorder.

Prepared by: Paul Eldredge, Assistant Director of Public Works/Assistant City Engineer

Submitted by: Bailey Grewal, Director of Public Works/City Engineer

RECOMMENDATION
Adopt a Resolution accepting the work performed by G.S.E Construction Company, Inc., for the Zone 1 Reservoir 1.3, CIP Project No. 562-56300, and directing the City Clerk to file a Notice of Completion with the County Recorder.

PREVIOUS ACTION
On October 14, 2003, by Resolution No. 3001, City Council authorized the City Manager to execute a Professional Services Agreement with The Covello Group, Inc., to provide project management assistance for the Zone 1 Reservoir 1.3, CIP Project No. 562-56300.

On September 14, 2004, by Resolution No. 2004-214, City Council approved the contract documents and awarded the construction contract for the Zone 1 Reservoir 1.3, CIP Project No. 562-56300, to G.S.E Construction Co., Inc., and authorized the City Manager to execute the agreement and necessary documents in the amount of $3,345,564, plus a 10% contingency and amended the CIP Budget Sheet to reflect increased industry construction and labor costs.

BACKGROUND
In previous years, the City acquired entitlement for raw water and treatment of the same for the build out of the City. Another main component of the water system is the reservoir capacity and transmission system, which increases with the increase in population. This Zone 1 Reservoir 1.3 is part of the overall reservoir capacity. Good engineering design requires a reservoir capacity equal to the sum of the worst case fire flow requirements, the equalizing volume (typically 40% of the average daily demand) and an average daily volume reserved for emergency purposes.

G.S.E. Construction Company, Inc. was awarded the construction contract for the Zone 1 Reservoir 1.3. All the improvements are complete per the plans and specifications and the Contractor has met the contractual obligation. Staff is making the recommendation to accept the work performed by G.S.E. Construction Company, Inc. and staff respectfully requests that the Notice of Completion be filed with the County Recorder.

FISCAL IMPACT
Actual amount spent for the work performed by G.S.E. Construction Company, Inc. for the Zone 1 Reservoir 1.3, CIP Project No. 562-56300 is $3,545,789; which is $134,331.40 less than the City Council approved amount of $3,680,120.40. This reflects a cost savings of 4%. The work is complete and is under the City Council approved amount for the improvements.

Attachments:
Resolution
Notice of Completion

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD ACCEPTING THE WORK PERFORMED BY G.S.E. CONSTRUCTION COMPANY, INC., FOR THE ZONE 1 RESERVOIR 1.3, CIP PROJECT NO. 562-56300, AND DIRECTING THE CITY CLERK TO FILE THE NOTICE OF COMPLETION WITH THE COUNTY RECORDER.

WHEREAS, on October 14, 2003, by Resolution No. 3001, City Council authorized the City Manager to execute a Professional Services Agreement with The Covello Group, Inc., to provide project management assistance for the Zone 1 Reservoir 1.3, CIP Project No. 562-56300; and

WHEREAS, on September 14, 2004, by Resolution No. 2004-214, City Council approved the contract documents and awarded the construction contract for the Zone 1 Reservoir 1.3, CIP Project No. 562-56300, to G.S.E Construction Co., Inc., and authorized the City Manager to execute the agreement and necessary documents in the amount of $3,345,564, plus a 10% contingency and amended the CIP Budget Sheet to reflect increased industry construction and labor costs; and

WHEREAS, all the improvements are complete per the plans and specifications and the Contractor has met the contractual obligation.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby accept the work performed by G.S.E. Construction Company, Inc., for the Zone 1 Reservoir 1.3, CIP Project No. 562-56300, and direct the City Clerk to file the Notice of Completion with the County Recorder.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 8th day of May 2007 by the following vote:

RECORDING REQUESTED BY
CITY OF BRENTWOOD

WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF BRENTWOOD
150 City Park Way
BRENTWOOD, CA 94513

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN THAT:

THE CITY OF BRENTWOOD, a general law city, in the County of Contra Costa, State of California, did enter into an agreement on September 14, 2004 with G.S.E. Construction Company, Inc., for work performed for the Zone 1 Reservoir 1.3, CIP Project No. 562-56300.

The work described in the contract documents was to furnish all material, labor, and equipment necessary to complete said work located at 2446 St. Regis Avenue, Brentwood, California.

On the 8th day of May 2007, said contract, as a whole was completed and the work was accepted by the City Council of the City of Brentwood.

I hereby certify under penalty of perjury that the facts set forth in the foregoing Notice of Completion are true and correct.

Executed at Brentwood, Contra Costa County, State of California, on May 8, 2007.

By: __________________________
Margaret Wimberly, City Clerk
City of Brentwood, California

 

City Administration
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Brentwood, CA 94513
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E-mail allcouncil@brentwoodca.gov