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CITY COUNCIL AGENDA ITEM NO. 15

Meeting Date: May 8, 2007

Subject/Title: Adopt a Resolution accepting the work performed by FluidIQs, Inc. (formerly known as Control Manufacturing Company, Inc.) for the Water Distribution Telemetry / SCADA System, CIP Project No. 562-56200 and the Well Disinfection System Upgrade, CIP Project No. 562-56240, and directing the City Clerk to file a Notice of Completion with the County Recorder.

Prepared by: Paul Eldredge, Assistant Director of Public Works / Assistant City Engineer

Submitted by: Bailey Grewal, Director of Public Works / City Engineer

RECOMMENDATION
Adopt a Resolution accepting the work performed by FluidIQs, Inc. (formerly known as Control Manufacturing Company, Inc.) for the Water Distribution Telemetry / SCADA System, CIP Project No. 562-56200 and the Well Disinfection System Upgrade, CIP Project No. 562-56240, and directing the City Clerk to file a Notice of Completion with the County Recorder.

PREVIOUS ACTION
On September 23, 2003, by Resolution No. 2988, City Council awarded the construction contract for the Water Distribution Telemetry / SCADA System and the Well Disinfection System Upgrade, CIP Project Nos. 562-56200 and 562-56240, to Control Manufacturing Company, Inc. and authorized the City Manager to execute the agreement and necessary documents in the amount of $1,185,824, which included one bid alternate.

On January 13, 2004, by Resolution No. 2004-10, City Council authorized the City Manager to execute a Professional Services Agreement with Control Manufacturing Company, Inc., for the programming of the Water Distribution Telemetry / SCADA System and Well Disinfection System Upgrade, CIP Project Nos. 562-56200 and 562-56240.

On August 8, 2006, by Resolution No. 2006-184, City Council authorized the City Manager to execute Amendment One to the Agreement for the Brentwood Water Distribution Telemetry / SCADA System and Amendment Two to the Agreement for Professional Services with FluidIQs, Inc. (formerly known as Control Manufacturing Company, Inc.) for the Water Distribution Telemetry / SCADA System and Well Disinfection System Upgrade, CIP Project No.’s 562-56200 and 562-56240.

BACKGROUND
Prior to this project, the potable water system was operated manually by hand with the operators spending a good portion of their day turning pumps on and off, obtaining tank levels and other required data. As the City has grown over the years the number of water facilities required to support the population has grown as well and the above referenced method of operation has become unfeasible. The projects have allowed the system to be monitored and controlled remotely from one or more locations, and the system has been programmed to run efficiently as one cohesive unit.

The City utilizes pressurized chlorine cylinders at several of the well sites for the required disinfectant to maintain a residual in the potable water distribution system. The Well Disinfection System Upgrade Project removed the chlorine cylinders and replaced them with onsite sodium hypochlorite generation units, which are less labor intensive and safer than chlorine gas. These new generation units required integration into the SCADA system for effective operation, and it was determined that combining the two projects under one design and bid, would provide the most cost effective and feasible approach.

The City awarded contracts to FluidIQs, Inc. (formerly Control Manufacturing Company, Inc.) to perform the construction and programming of the Water Distribution Telemetry / SCADA System and Well Disinfection System Upgrade. The system has been substantially complete and utilized for approximately one year; however, there were some remaining details that needed to be taken care of. City Council approved amendments to both of their agreements outlining a timely and cost efficient way to complete all outstanding work.

All the improvements are now complete per the plans and specifications and the Contractor has met the contractual obligation. Staff is making the recommendation to accept the work performed by FluidIQs, Inc. and staff respectfully requests that the Notice of Completion be filed with the County Recorder.

FISCAL IMPACT
The total contract amount for the work performed by FluidIQs, Inc., for the Water Distribution Telemetry / SCADA System, CIP Project No. 562-56200 and the Well Disinfection System Upgrade, CIP Project No. 562-56240, is as folllows:

Contractor Actual Amount City Council Approved Amount
FluidIQs, Inc. (Construction) $ 1,217,364.19 $ 1,304,406.40
FluidIQs, Inc. (Programming) $ 110,100.00 $ 132,000.00
$ 1,327,464.19 $ 1,436,406.40

The work is complete and is 8% under City Council approved amounts for the improvements.

Attachments:
Resolution
Notice of Completion

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD ACCEPTING THE WORK PERFORMED BY FLUIDIQS, INC. (FORMERLY KNOWN AS CONTROL MANUFACTURING COMPANY, INC.) FOR THE WATER DISTRIBUTION TELEMETRY / SCADA SYSTEM, CIP PROJECT NO. 562-56200 AND THE WELL DISINFECTION SYSTEM UPGRADE, CIP PROJECT NO. 562-56240, AND DIRECTING THE CITY CLERK TO FILE A NOTICE OF COMPLETION WITH THE COUNTY RECORDER.

WHEREAS, on September 23, 2003, by Resolution No. 2988, City Council awarded the construction contract for the Water Distribution Telemetry / SCADA System and the Well Disinfection System Upgrade, CIP Project Nos. 562-56200 and 562-56240, to Control Manufacturing Company, Inc. and authorized the City Manager to execute the agreement and necessary documents in the amount of $1,185,824, which included one bid alternate; and

WHEREAS, on January 13, 2004, by Resolution No. 2004-10, City Council authorized the City Manager to execute a Professional Services Agreement with Control Manufacturing Company, Inc., for the programming of the Water Distribution Telemetry / SCADA System and the Well Disinfection System Upgrade, CIP Project Nos. 562-56200 and 562-56240; and

WHEREAS, on August 8, 2006, by Resolution No. 2006-184, City Council authorized the City Manager to execute Amendment One to the Agreement for the Brentwood Water Distribution Telemetry / SCADA System and Amendment Two to the Agreement for Professional Services with FluidIQs, Inc. (formerly known as Control Manufacturing Company, Inc.) for the Water Distribution Telemetry / SCADA System and Well Disinfection System Upgrade, CIP Project Nos. 562-56200 and 562-56240; and

WHEREAS, the projects have allowed the non-potable water system to be monitored and controlled remotely from one or more locations, and the system has been programmed to run efficiently as one cohesive unit; and

WHEREAS, all the improvements are complete per the plans and specifications and the Contractor has met the contractual obligation; and

WHEREAS, staff is making the recommendation to accept the work performed by FluidIQs, Inc. and staff respectfully requests that the Notice of Completion be filed with the County Recorder.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby accept the work performed by FluidIQs, Inc. (formerly known as Control Manufacturing Company, Inc.) for the Water Distribution Telemetry / SCADA System, CIP Project No. 562-56200 and the Well Disinfection System Upgrade, CIP Project No. 562-56240, and direct the City Clerk to file a Notice of Completion with the County Recorder.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 8th day of May 2007 by the following vote:

RECORDING REQUESTED BY
CITY OF BRENTWOOD

WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF BRENTWOOD
150 City Park Way
BRENTWOOD, CA 94513

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN THAT:

THE CITY OF BRENTWOOD, a general law city, in the County of Contra Costa, State of California, did enter into an agreement on September 23, 2003 with FluidIQs (formerly known as Control Manufacturing Company, Inc.) for work performed for the Water Distribution Telemetry / SCADA System, CIP Project No. 562-56200 and Well Disinfection System Upgrade, CIP Project No. 562-56240.

The work described in the contract documents was to furnish all material, labor, and equipment necessary to complete said work at 2201 Elkins Way, Brentwood, CA 94513.

On the 8th day of May 2007, said contract, as a whole was completed and the work was accepted by the City Council of the City of Brentwood.

I hereby certify under penalty of perjury that the facts set forth in the foregoing Notice of Completion are true and correct.

Executed at Brentwood, Contra Costa County, State of California, on May 8, 2007.

By: __________________________
Margaret Wimberly, City Clerk
City of Brentwood, California
 

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