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CITY COUNCIL AGENDA ITEM NO. 11

Meeting Date: May 8, 2007

Subject/Title: Adopt a Resolution approving and authorizing the City Manager or designee to execute Amendment No. One to the Professional Services Agreement with HJW Geospatial in the amount of $48,500, for Orthophotography Services.

Prepared by: Edelyn Baula, Geographic Information Systems (GIS) Coordinator

Submitted by: Bailey Grewal, Director of Public Works/City Engineer

RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager or designee to execute Amendment No. One to the Professional Services Agreement with HJW Geospatial in the amount of $48,500, for Orthophotography (geographic location) Services.

PREVIOUS ACTION
None.

BACKGROUND
On an annual basis, since the year 2000, the City has been acquiring aerial photos from agencies or geospatial vendors for publication in Map Room (a parcel-based City-wide GIS application tool located as a link on the City of Brentwood’s website). In October of 2006, staff contracted with HJW GeoSpatial (“HJW”) in the amount of $49,000, to produce a high quality aerial photo (3”-pixel aerial orthophotography) of the City of Brentwood and vicinity.
On January 5, 2005, the City acquired contours from Contra Costa County that were generated on June 29, 2004. The contours (elevations) have become a notable resource in preliminary site design and planning; however, the City has aggressively been building and constructing in the past years, causing the 2004 contours to become outdated based on the City’s current slope and terrain conditions.

Staff would like to request approval of Amendment No. One to the Professional Services Agreement with HJW, in the amount of $48,500, to compile the Digital Terrain Model (“DTM”) (points on the map) data with the existing technical information received from the County. This will generate an enhanced, accurate and more current contour file with closer contour intervals, which is crucial for engineering planning and design purposes and also for publication in Map Room.

FISCAL IMPACT
There are sufficient funds available in the approved 2006/07 Capital Improvement Program (CIP) portion of the Operating Budget, for contractual services to cover the additional $48,500.

Attachments:
Resolution
Amendment

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE AMENDMENT NO. ONE TO THE PROFESSIONAL SERVICES AGREEMENT WITH HJW GEOSPATIAL IN THE AMOUNT OF $48,500, FOR ORTHOPHOTOGRAPHY (GEOGRAPHIC LOCATION) SERVICES.

WHEREAS, since the year 2000, the City has been acquiring aerial photos from agencies or geospatial vendors for publication in Map Room (a parcel-based City-wide GIS application tool located as a link on the City of Brentwood’s website); and

WHEREAS, in October 2006, staff contracted with HJW GeoSpatial (“HJW”) in the amount of $49,000, to produce a high quality aerial photo (3”-pixel aerial orthophotography) of the City of Brentwood and vicinity; and

WHEREAS, the City had acquired contours from Contra Costa County that were generated on June 29, 2004; and

WHEREAS, the contours (elevations) have become a notable resource in preliminary site design and planning; however, the City has aggressively been building and constructing in the past years, causing the 2004 contours to become outdated based on the City’s current slope and terrain conditions; and

WHEREAS, staff would like to request approval of Amendment No. One to the Professional Services Agreement with HJW, in the amount of $48,500, to compile the Digital Terrain Model (“DTM”) (points on the map) data with the existing technical information received from the County; and

WHEREAS, this will generate an enhanced, accurate and more current contour file with closer contour intervals, which is crucial for engineering planning and design purposes and also for publication in Map Room.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby approve and authorize the City Manager or designee to execute Amendment No. One to the Professional Services Agreement with HJW Geospatial, in the amount of $48,500, for Orthophotography (geographic location) Services.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 8th day of May 2007 by the following vote:
 

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