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CITY COUNCIL AGENDA ITEM NO. 14


Meeting Date: April 24, 2007

Subject/Title: Adopt a Resolution approving and authorizing the City Manager or designee to execute Amendment No. One to the Professional Services Agreement with Mark Thomas & Company in the amount of $21,230, plus a 10% contingency, for the Sand Creek Road Widening, UPRR to O’Hara Avenue, CIP Project No. 336-31680.

Prepared by: Frank Lideros, Associate Engineer

Submitted by: Bailey Grewal, Director of Public Works/City Engineer


RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager or designee to execute Amendment No. One to the Professional Services Agreement with Mark Thomas & Company, in the amount of $21,230, plus a 10% contingency, for the Sand Creek Road Widening, UPRR to O’Hara Avenue, CIP Project No. 336-31680.

PREVIOUS ACTION
On May 23, 2006, by Resolution No. 2006-126, City Council adopted the City’s 2006/07 – 2010/11 Capital Improvement Program (CIP), which included the Sand Creek Road Widening-UPRR to O’Hara Avenue, CIP Project No. 336-31680, and the Community Beautification, CIP Project No. 522-52220.

On March 13, 2007, by Resolution No. 2007-46, City Council approved and authorized the City Manager to execute a Construction Contract and necessary documents for the Sand Creek Road Widening-UPRR to O’Hara Avenue, CIP Project No. 336-31680 and the Community Beautification, CIP Project No. 522-52220, to Bay Cities Paving & Grading, Inc., in the amount of $827,440.66, plus a 10% contingency of $82,744.07, for a total amount of $910,184.73.

BACKGROUND
This project will widen Sand Creek Road from the Union Pacific Railroad (UPRR) tracks to O’Hara Avenue. Due to initial funding constraints, this stretch of roadway was originally built to accommodate only one lane of traffic in each direction. This is now the only section of Sand Creek Road from Fairview Avenue to Brentwood Boulevard not built out to two lanes in each direction causing reduced traffic circulation through this area. This project will widen the roadway to two lanes, add a bike lane in each direction, and complete the landscaping in the median island and in the parkway on the north side of the roadway.

On July 25, 2006, the City contracted with Mark Thomas & Company to do the design and prepare the contract documents. Mark Thomas & Company completed their work and the project went out to bid in February 2007. On March 13, 2007, the construction contract was awarded to Bay Cities Paving & Grading, Inc. In preparation for the start of construction, it is necessary to contract for construction staking, construction support and the preparation of record drawings. Staff is making the recommendation to amend the professional services agreement with Mark Thomas & Company to include these additional services as their familiarity with this project makes them the best candidate.

FISCAL IMPACT
The original professional services agreement dated July 25, 2006, included design services and contract documents in the amount of $41,816.00. The additional scope of work being requested in this amendment includes construction staking, construction support and the preparation of record drawings in the amount of $21,230, for a total amount of $63,046.00. There are sufficient funds in the 2006/07 – 2010/11 Capital Improvement Budget, which includes the Sand Creek Road Widening, UPRR to O’Hara Avenue, CIP Project No. 336-31680, to cover this expense.

Attachments:
Resolution
Amendment


RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE AMENDMENT NO. ONE TO THE PROFESSIONAL SERVICES AGREEMENT WITH MARK THOMAS & COMPANY, IN THE AMOUNT OF $21,230, PLUS A 10% CONTINGENCY, FOR THE SAND CREEK ROAD WIDENING, UPRR TO O’HARA AVENUE, CIP PROJECT NO. 336-31680.


WHEREAS, on May 23, 2006, by Resolution No. 2006-126, City Council adopted the City’s 2006/07 – 2010/11 Capital Improvement Program (CIP), which included the Sand Creek Road Widening-UPRR to O’Hara Avenue, CIP Project No. 336-31680, and the Community Beautification, CIP Project No. 522-52220; and

WHEREAS, on July 25, 2006, the City contracted with Mark Thomas & Company to do the design and prepare the contract documents for the Sand Creek Road Widening-UPRR to O’Hara Avenue, CIP Project No. 336-31680.

WHEREAS, Mark Thomas & Company completed their work and the project went out to bid in February 2007; and

WHEREAS, on March 13, 2007, by Resolution No. 2007-46, City Council approved and authorized the City Manager to execute a Construction Contract and necessary documents for the Sand Creek Road Widening-UPRR to O’Hara Avenue, CIP Project No. 336-31680 and the Community Beautification, CIP Project No. 522-52220, to Bay Cities Paving & Grading, Inc., in the amount of $827,440.66, plus a 10% contingency of $82,744.07, for a total amount of $910,184.73; and

WHEREAS, staff is making the recommendation to amend the professional services agreement with Mark Thomas & Company to include construction staking, construction support and preparation of record drawings as their familiarity with this project makes them the best candidate.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby approve and authorize the City Manager or designee to execute Amendment No. One to the Professional Services Agreement with Mark Thomas & Company, in the amount of $21,230, plus a 10% contingency, for the Sand Creek Road Widening, UPRR to O’Hara Avenue, CIP Project No. 336-31680.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 24th day of April 2007 by the following vote:



 

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