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CITY COUNCIL AGENDA ITEM NO. 10

Meeting Date: April 24, 2007

Subject/Title: Approve a resolution approving and authorizing submittal of the application for grant funds for the Environmental Enhancement and Mitigation Program under Section 164.56 of the Streets and Highways Code for landscaping the median on Sand Creek Road west from Fairview Avenue, to be added to the CIP as a component of the Community Beautification Project, CIP 522-52220 when final decisions are made by the State, and authorizing the City Manager or her designee to execute and submit all documents which may be necessary for the completion of the project.

Prepared by: Karen Wahl, Grants Program Manager

Approved by: Craig Bronzan, Director of Parks and Recreation


RECOMMENDATION
Approve a resolution approving and authorizing submittal of the application for grant funds for the Environmental Enhancement and Mitigation Program under Section 164.56 of the Streets and Highways Code for landscaping the median on Sand Creek Road west from Fairview Avenue, to be added to the CIP as a component of the Community Beautification Project, CIP 522-52220 when final decisions are made by the State, and authorizing the City Manager or her designee to execute and submit all documents which may be necessary for the completion of the project.

PREVIOUS ACTION
Resolution No. 2736 authorizing submittal of a grant proposal to the State of California Resources Agency FY 03/04 Environmental Enhancement and Mitigation Program (EEMP) for Sand Creek Road Central, CIP 336-3061, was approved by City Council on November 12, 2002.

Resolution 2004-13 authorizing submittal of a grant proposal to the State of California Resources Agency FY 04/05 Environmental Enhancement and Mitigation Program (EEMP) for Sand Creek Road East, CIP 336-3061, was approved by City Council on January 13, 2004.

Resolution 2004-274 authorizing submittal of a grant proposal to the State of California Resources Agency FY 05-06 Environmental Enhancement and Mitigation Program (EEMP) for the Sand Creek Road East project, CIP 336-3061, was approved by City Council on December 14, 2004.

BACKGROUND
The Environmental Enhancement & Mitigation Program (EEMP) was established by the enactment of the Transportation Blueprint Legislation of 1989 (AB471, Katz). The program as provided by Streets and Highway Code Section 164.56 authorizes the allocation of $10,000,000 in grants each year to local, state, and federal governmental agencies and non-profit organizations to provide increased mitigation or enhancement in addition to required mitigation for the transportation project to which they are related.

Due to State budget constraints funding for the program was reduced for FY 2003/04 and FY 2004/05. The trend continued with the elimination of the program for FY 2005/06 by Governor Schwarzenegger. All EEMP projects for the FY 2005/06 were subsequently placed on hold pending sufficient funding.

The FY 2006-07 State Budget Act appropriated $10 million for the EEM Program. Since the EEMP projects brought before the California Transportation Commission (CTC) for funding in FY 2005-06 could not be approved due to elimination of funding from the State budget, the Resources Agency decided to request those agencies that applied in 2004 and were ranked for funding update their applications, as appropriate, and resubmit them for funding in FY 2006-07.

Under our 2004 EEMP application, staff requested $250,000 in grant funds to assist with the cost of landscaping on Sand Creek Road East. In response to the Resource Agency’s request, staff updated our proposal application and assurances and requesting $278,605 in grant funding for irrigation and landscaping installation in the median on Sand Creek Road west of Fairview Avenue.

Due to timing considerations, the Resources Agency requested that the City immediately resubmit its updated application, project assurances commitment and budget request for review and approval by the California Resources Agency at their May 2007 meeting so that it can be presented to the California Transportation Commission at the June 2007 meeting for allocation of grant funding. As a result of this request staff resubmitted the requested materials on April 12, 2007. This action does not commit the City of Brentwood to accept the grant but is required in order to be considered.

Once the status of grant funding is known (June 2007), the Community Beautification Project will be brought back to Council’s for consideration of acceptance of the grant funds and amending the Community Beautification Project budget, CIP 522-52220 to include this project.

FISCAL IMPACT
The preliminary project estimate completed for resubmittal of the grant request totaled $334,805. Staff has requested $278,605 from the EEMP leaving the City’s match at $56,200.


Attachment:
Resolution
EEMP Application
Site Map


RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AND AUTHORIZING SUBMITTAL OF THE APPLICATION FOR GRANT FUNDS FOR THE ENVIRONMENTAL ENHANCEMENT AND MITIGATION (EEM) PROGRAM UNDER SECTION 164.56 OF THE STREETS AND HIGHWAYS CODE FOR LANDSCAPING THE MEDIAN ON SAND CREEK ROAD WEST FROM FAIRVIEW AVENUE, TO BE ADDED TO THE CIP AS A COMPONENT OF THE COMMUNITY BEAUTIFICATION PROJECT, CIP 522-52220 WHEN FINAL DECISIONS ARE MADE BY THE STATE, AND AUTHORIZING THE CITY MANAGER OR HER DESIGNEE TO EXECUTE AND SUBMIT ALL DOCUMENTS WHICH MAY BE NECESSARY FOR THE COMPLETION OF THE PROJECT.

WHEREAS, Senate Bill 117 (Statutes of 1999, Chapter 739) established the EEM Program as a permanent program funded at $10 million annually by the Legislature for grant funds to local, State and federal governmental agencies, and nonprofit agencies for projects to enhance the environment and mitigate the environmental impacts of modified or new public transportation facilities; and

WHEREAS, in July 2005, Governor Schwarzenegger vetoed funding for the FY 2005/06 EEM Program due to the severe fiscal difficulties faced by the State, marking the first time since the EEM Program was created in 1989 that the program was not funded; and

WHEREAS, staff submitted a grant proposal to the Resources Agency for FY 2005/06 funding for landscaping on Sand Creek Road; and

WHEREAS, the FY 2006/07 State Budget Act appropriated $10 million for the EEM Program; and

WHEREAS, as the EEM Program projects brought before the California Transportation Commission for funding in FY 2005/06 could not be approved due to elimination of funding from the State budget, the Resources Agency has requested that specific agencies that applied in FY 2005/06 update their applications as appropriate and resubmit them for funding in FY 2006/07; and

WHEREAS, the State Resources Agency of California has established the procedures and criteria for reviewing grant proposals and is required to submit to the California Transportation Commission a list of recommended projects from which the grant recipients will be selected; and

WHEREAS, said procedures and criteria established by the Resources Agency require a resolution certifying the approval of application by the City Council before submission of said application to the State; and

WHEREAS, the application contains assurances with which the City of Brentwood must comply; and

WHEREAS, the City of Brentwood, if selected, will enter into an agreement with the State of California, Department of Transportation, to carry out the environmental enhancement and mitigation project.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby:
1. Approves the filing of an application for the Environmental Enhancement and Mitigation Program for grant assistance.
2. Certifies that the City of Brentwood will make adequate provisions for operation and maintenance of the project.
3. Appoints the City Manager or her designee as agent of the City of Brentwood to conduct all negotiations, execute and submit all documents, including, but not limited to applications, agreements, amendments, payment requests, which may be necessary for the completion of the aforementioned project.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 24th day of April, 2007 by the following vote:



RESOURCES AGENCY STATE OF CALIFORNIA CALIFORNIA TRANSPORTATION COMMISSION

ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM APPLICATION
(Enter Grant Project Information under Section A and Transportation Project Information under Section B)

PROGRAM CATEGORY (check one category, only, below)
(1) 1 Highway Landscape and Urban Forestry (2) 0 Resource Lands (3) 0 Roadside Recreation

A. NAME OF GRANT PROJECT

Sand Creek Road West Treescape

(A.1) AMOUNT OF GRANT REQUEST $278,605

(A.2) ESTIMATED TOTAL PROJECT COST $334,805
(Grant, Donations, etc., excluding cost of the related Transportation Project)


(A.3) GRANT APPLICANT (A.4) TYPE OF AGENCY (Check one Box)
(A.31) Agency Name City of Brentwood (A.41) Local Agency 1
(A.32) Street Address: 150 City Park Way, Brentwood (A.42) State Agency 0
A.33) P. O. Box, if any: N/A (A.43) Federal Agency 0
(A.34) Zip Code: 94513 (A.44) Nonprofit 0


(A.5) GRANT PROJECT LOCATION
(A.51) Nearest Cross Street: Fairview Avenue
(A.52) County Contra Costa
(A.53) Nearest City Brentwood
(A.54) Senate District No. 7
(A.55) Assembly District No. 15

Grant Applicant’s Representative Authorized in Resolution

Donna Landeros, or Designee City Manager (925) 516-5440
Name Title Phone

Person with day to day responsibility for grant project (if different than authorized representative)

Karen Wahl Grant Program Manager (925) 516-5159
Name Title Phone

(A.6) BRIEF DESCRIPTION OF GRANT PROJECT (scope, location, purpose – not to exceed 60 words)

Landscaping of the median on Sand Creek Road west of Fairview Avenue from approximately Linden Street to approximately Highland Drive. The project will complete the gap in landscaping already installed in a partial segment of the median.

(A.61) ANTICIPATED START DATE: Fall/Winter 2006

(A.62) ANTICIPATED COMPLETION DATE: Spring 2008

(A.7) ENVIRONMENTAL CLEARANCE FOR GRANT PROJECT (check proposed type and status)
(A.71) Type: (A.711) Exempt 0 (A.712) Negative Declaration 0
(A.713) Categorical Exemption 1 (A.714) Environmental Impact Report 0

(A.72) Status: (A.721) Completed 0 (A.722) In progress 1 (A.723) Not started 0

(A.73) Name of Lead Agency: City of Brentwood
Note: Final environmental documents must be submitted to the CTC before being considered for funding

Program Application (continued)

B. RELATED TRANSPORTATION PROJECT


(B.1) Transportation District (B.2) City (B.3) County (B.4) Route Number / Name

04 Brentwood Contra Costa Sand Creek Road

(B.5) Location

Sand Creek Road between Fairview Avenue and Highland Avenue.
(B.6) Description of Related Transportation Project

Sand Creek Road is a four lane divided roadway with a median, streetlights, water and sewer lines, fiber optic lines, railroad crossing, traffic signal at O’Hara Avenue, a new bridge over Marsh Creek, storm drain improvements, meandering sidewalk and up to 25’ parkway landscape in areas.

(B.7) Name of Transportation Agency (B.8) Date Construction Began or Scheduled

City of Brentwood July, 2002, project is substantially complete.

(B.9) Name of Approved/Certified Capital Outlay Program for Related Transportation Project

City of Brentwood 2004/05 – 2008/09 Capital Improvement Program
I certify that the information contained in this project application form, including required attachments, is accurate and that I have read and understand the Assurances which are a par t of this application.


Signed Date
(Grant Applicant’s Authorized Representative, as shown in the Resolution)
Donna Landeros, City Manager
or Designee




C. ASSURANCES

Applicant possesses legal authority to apply for the grant and to finance, acquire, and construct the proposed project; and by formal action (i.e., a resolution) the applicant’s governing body contained therein, and authorized the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required.

Applicant will manage and maintain into the future any property acquired, developed, rehabilitated, or restored with grant funds provided through this program. For property acquisition or conservation easement, applicant will sign, notarize, and record an Agreement Declaring Restrictive Covenant (ADRC) developed by the California Department of Transportation. With the granting agency’s prior approval, the applicant or its successors in interest may transfer the management and maintenance responsibilities in the property. If the property is not managed and maintained for the purposes stated in the Agreement, the state shall be reimbursed an amount at least equal to the amount of the grant award or, for real property, the pro rata fair market value of the property, including improvements, at the time of sale, whichever is higher.

Applicant will give the state’s authorized representative access to and the right to examine all records, books, papers, or documents related to the grant.

Applicant will cause work on the project to be commenced within a reasonable time after receipt of notification from the state that funds have been approved and that the project will be carried to completion with reasonable diligence. If applicant cannot submit its first invoice for reimbursement to Caltrans by May 31, 2007, applicant will submit a statement of project progress appropriate to the project that provides real assurances that the project will be completed prior to April 30, 2009, including but not limited to: project advertisement or firm advertisement schedule, entry into escrow for acquisitions, date project plans will be completed, anticipated date of receipt of other needed funds from specified entity, etc. Staff of the City of Brentwood will submit such statement of project progress.

Applicant will comply where applicable with provisions of the California Environmental Quality Act and the California Relocation Assistance Act and any other state, and/or local laws, rules and/or regulations.



Signed______________________________________________Date________________________
DONNA LANDEROS, CITY MANAGER
or Designee


Environmental Project Summary

Project Scope, Location, Purpose and Amount of Request

The project proposed for funding under the EEM Highway Landscaping and Urban Forestry is landscaping for a portion of Sand Creek Road. The landscaping is in addition to mitigation required by California Department of Fish and Game and others which has been fulfilled.

This is the third phase of landscaping on a new roadway. A proposed project development budget indicating sources of funding for this project is attached as Exhibit C. The landscape design for the Sand Creek Road West Treescape Project includes planting 76 trees along with shrubs and groundcover in the public right of way in the Sand Creek Road median. Parts of Sand Creek Road have been landscaped by others; this project will be another step in completing gaps in landscaping. A Master Landscape Plan has been developed by Abey/Arnold Associates for the roadway and is being followed by the City as well as the developers. Local and countywide maps of the project location are attached as Exhibit F.

The City has developed Urban Forest Guidelines to assist landscape architects, city planners and designers to specify the type of trees to be planted in order to create a more beautiful and unified city. Species diversity is one of the important goals of the design. To help reach that goal, this landscape project includes eight tree species. The canopy trees selected for installation will be planted in areas that will allow them to grow to their full height at maturity.

The total project amount for landscaping in this area is $334,805. The amount requested from the EEMP for this project is $278,605.
Agency Eligibility

The City Council of the City of Brentwood will adopt a resolution on April 24, 2007, approving the application for grant funds for the Environmental Enhancement and Mitigation Program under Section 164.56 of the Streets and Highways Code for Highway Landscaping and Urban Forestry on Sand Creek Road. A copy of the signed resolution is included as Exhibit N.

Statement of Prior Experience

The following are examples of grant awards the City of Brentwood is currently managing or has successfully closed:

• three federally funded transportation projects
• various California Integrated Waste Management Board grants
• four Department of Parks and Recreation block grants
• a State Parks and Recreation Department Riparian and Riverine Program grant
• a Department of Water Resources Urban Streams Program grant
• a grant from the California Cultural and Historical Endowment Committee for historic preservation

Grant proposals and grant management are the duties of Karen Wahl, Grant Program Manager for the City. The project manager for Sand Creek Road is Anthony Salam, Senior Engineer and the project manager for the roadway landscaping is Kenneth DeSilva.



Related Transportation Project

The Sand Creek Road Project is the related transportation project for this Highway Landscape and Urban Forestry Project. The City is building the roadway and funding it with roadway facility fees and is scheduled for full completion in FY 08/09. The project includes a box culvert extension of Sand Creek, a new bridge over Marsh Creek and pedestrian under-crossings in addition to the standard roadway infrastructure.

A Mitigated Negative Declaration was filed and approved for the roadway project. None of the mitigation measures include installation of landscaping but did include a requirement from the California Department of Fish and Game to mitigate the permanent impacts to .89 acres (approximately 200 linear feet) of both Sand Creek and Marsh Creek by constructing a series of connecting wetland ponds (.14 to .3 acres each), totaling one acre of wetlands on a ten-acre site in Brentwood. Mitigation measures also included planting 15-gallon size Valley and Blue Oaks and Sycamore trees 20’ on center along west side of the site.

This project is to install 76 trees in addition to the over two hundred trees already planted on other segments of the roadway. Planting will be in the public right of way that will not interfere with the roadway operation or utilities and will beautify the area while providing additional environmental benefits to air quality and noise pollution reduction. The Transportation Project Lead Agency letter signed by City Engineer, Balwinder Singh Grewal, is attached as Exhibit O.


General Criteria

A. Increased Mitigation and Enhancement

None of the sixteen mitigation measures that were made a part of the conditions of approval for the Sand Creek Road Project included landscaping, specifically trees. A copy of the mitigation requirements which have been met by the City are attached as Exhibit P. All trees and landscaping installed along the roadway will be above required mitigation measures. Large-scale trees will be valuable for shade and the broad-leaved varieties such as the Quercus shumardi and the Quercus virginiana will be valuable in their uptake of carbon dioxide from vehicular traffic. The City’s Urban Forestry Program is an on-going effort to increase the number of trees city-wide, thereby improving air quality and aesthetics for Brentwood residents and visitors.

Sand Creek is roughly parallel to the new Sand Creek Road and runs through agricultural lands zoned for development and residential neighborhoods. The sandy channel contains both exotic and native vegetation attractive to wildlife, including river otters, coyote and songbirds. The addition of landscaping to both sides of the new roadway will enhance the creek habitat area already in place. Given Brentwood’s location in the Central Valley Bay-Delta Region of the Pacific Flyway, it was an important consideration to select trees that will help provide an attractive habitat for birds.

This EEMP project will landscape approximately 2,500 linear feet of the roadway median. Residential and commercial developments have installed landscaping along their frontage of the roadway and the City is landscaping the remainder. As with all cities, Brentwood has limited funds and must attempt to augment those funds in order to complete the roadway landscaping. A schematic design for the landscaping is included in Exhibit H. Photographs of the existing roadway and landscaping, attached as Exhibit G show the roadway as it is now.

The related transportation project was approved under a Mitigated Negative Declaration with sixteen mitigation measures required. The required project mitigation measures did not include any landscaping but did require other mitigation measures and conditions. Therefore, this landscaping project is above required mitigation. The EEMP grant project will enhance the aesthetic ambiance of the roadway corridor as well as providing benefits of shade, enhancing the environment and increasing the quality of life for residents.

B. Statewide Project Goals and Local Cash Contributions

• Statewide Project goals – Habitat/Ecosystem Restoration and Protection

The mission of the California Resources Agency is to “improve environmental quality in order to protect public health, the welfare of our citizens, and California’s natural resources”. This project is part of California’s tree planting goal as demonstrated by the passage of the Safe Neighborhood Parks, Clean Water, Clean Air, and Costal Protection Bond Act of 2000 and the 2002 Resources Bond Act, (Proposition 40) and the California Clean Water, Clean Air, Safe Neighborhood Parks and Coastal Protection Act of 2002.

Public Resources Code Section 5096.303 (b) specifically states “Forests and trees improve air quality by removing carbon dioxide, particulates, and other pollutants from the air, and by producing oxygen. The project will improve air quality and enhance the quality of life for residents and visitors. In addition, the project is also in agreement with chapter 4799.06 of the Public Resources Code cited as the California Urban Forestry Act of 1978. The chapter lists findings of the legislature that “Trees serve as a vital resource in the urban environment and as an important psychological link with nature for the urban dweller”. The chapter further states that its purpose is to “encourage the coordination of state and local agency activities in urban forestry and related programs…”.

The project is in agreement with the California Environmental Protection Agency’s (CAL EPA) mission to “…restore, protect and enhance the environment to ensure public health, environmental quality and economic vitality”. The landscaping project will include 76 fifteen-gallon trees in species selected from a list that includes deciduous, accent and coniferous evergreen trees in addition to evergreen shrubs, groundcover and perennials. The various tree species chosen will provide diversity which will aid in improving air quality and reduce atmospheric carbon dioxide as well as decreasing noise pollution from the roadway. In addition the landscaping will reduce stormwater runoff, increase property values, enhance community attractiveness, promote human health and well being and provide habitat for wildlife.

• Local Cash Contributions

Landscaping for this portion of Sand Creek Road estimated to be a total of $329,805. We are requesting funding in the amount of $278,605.

The City of Brentwood will provide a local match of $56,200 for this project. See attached Exhibit B, Project Cost Estimate, showing the items requested for grant funding and Exhibit C, Proposed Project Development Budget indicating sources of funding. The Sand Creek Road Project, which includes the landscaping along its length, is included in the 2004/05 - 2008/09 Capital Improvement Program. The landscaping will be installed within the three fiscal years specified by the requirements of the EEM program. The anticipated project completion schedule is attached as Exhibit D.

C. Project Readiness

• Are project designs completed?

A Master Landscape Plan has been developed for implementation by the firm of Abey/Arnold Associates for the full length of Sand Creek Road. The roadway is substantially complete; due to the Capital Improvement Project Plan schedule this landscaping project will be advertised by Spring 2008. The anticipated project completion schedule is attached as Exhibit D.

• Have funds been specifically appropriated for the related transportation facility?

The Sand Creek Road Project is budgeted in the City of Brentwood Capital Improvement Program, 2004/05 - 2008/09 using Roadway Facility Fees.

• Are matching funds readily available?

Yes, the project budget includes funds budgeted for landscaping. The estimated Quarterly Project Development Cash Expenditure Plan is attached as Exhibit E.

• Will the proposed mitigation project require any permits or lengthy environmental clearance?

The proposed mitigation project will not require any permits. The landscaping will be installed within the public right of way in the median. A Notice of Exemption has been mailed to the County Clerk for filing and the stamped, filed copy will be forwarded once it has been received. The project is exempt under CEQA under Section 15304(b), Minor Alterations to Land, new landscaping.

• Is the project consistent with State, regional, and local plans?

The Statement of Consistency with Local State and/or Federal Plans is attached as Exhibit A. The project is consistent with and is included in:

• The Contra Costa Countywide Comprehensive Transportation Plan - 2000 seven-year Capital Improvement Program and Comprehensive Transportation Plan – 2004 Update

The Comprehensive Transportation Plan contains a seven-year capital improvement program that maintains or improves the performance of the multi-modal system for the movement of people and goods. Sand Creek Road is one of the projects listed in this regional capital improvement program.

• East County Action Plan - 2000 Update (Action Plan for Routes of Regional Significance, Eastern Contra Costa County

Sand Creek Road is included in the East County Action Plan as a potential future route of regional significance by the Contra Costa Transportation Authority (CCTA). The East County Action Plan is developed by TRANSPLAN, a sub-area Regional Transportation Planning Committee of CCTA.

• City of Brentwood General Plan Update adopted November 7, 2001.

A Master Landscape Plan has been developed by the firm of Abey/Arnold Associates for Sand Creek Road as well as for Lone Tree Way, another route of regional significance, in compliance with the Community Design Element of the 2001 update to the Brentwood General Plan, Policy 1.3 - Quality Landscaping and Design. The policy states that the City is to “encourage quality landscape and design by preparation of landscape and design standards for……streets”. Figure 8 of the Community Design Element depicts Sand Creek Road as a “Gateway Route” planned for special landscape treatment. Figure 8 is attached as Exhibit M.

Design objectives in Chapter II, Land Use Element, include “include a median landscaped buffer in the design of ….Sand Creek Road” and “provide heavy landscaping for frontages along….Sand Creek Road”. The landscaping installed along Sand Creek Road will comply with the policy and design objectives of the Community Design Element of the General Plan.


Project Category Criteria - Highway Landscape and Urban Forestry Projects

A. Suitability and Sustainability

The City of Brentwood Street Tree Program was developed after much careful research to insure suitability and sustainability of the public tree inventory over time. Trees for public planting are selected from a “Master Street Tree List”. This Master Street Tree List included as Exhibit K includes twenty-six tree species that were selected specifically based on their performance in the Brentwood climate. The Master Street Tree List is a reference tool for landscaping and is not intended to be all-inclusive. Other varieties may be used depending on their suitability and sustainability. Our very hot, dry summers and variable winters demand hardiness and drought tolerance. All trees chosen for the project meet this requirement. Once the non-potable water line is installed a source of tertiary-treated recycled water will be used for irrigation.

The landscape plan also took selection of the appropriate tree for various locations differing in planting space size and with consideration of any overhead utilities. The Certification Approving Project Design by Certified Arborist, Barry Margesson is attached as Exhibit I.

Trees selected for this roadway include a range of species with deciduous and evergreen partial deciduous canopies, flowering accent trees and coniferous evergreen trees. One of the broadleaved evergreen canopy trees selected is Quercus virginiana, which although not a native of California does well in our climate zone. It is also adaptable to a soil pH from very acidic to very alkaline and can be planted in clay as well as loam and sand. The soil strata in Brentwood range through all these different soil types so it is important to plant species adaptable to many soils. The Quercus virginiana are very long-lived (greater than 150 years) and can reach heights of 50 feet.

The other two species chosen for canopy trees are the Quercus shumardi and the Lagerstroemia hybrid. Both of these trees do well in our climate and are each adaptable to a soil pH ranging from acidic to alkaline and can also be planted in our soil types. Other tree species chosen for the median landscaping will provide diversity which will aid in reducing the potential for insect and disease problems as well as providing a greater aesthetic appeal. The trees will aid in improving air quality as well as decreasing noise pollution from the roadway.

The trees will be purchased in a 15-gallon size in order to maximize the number that can be purchased as well as installing a size less susceptible to vandalism and having a better chance of survival and healthy growth. The broadleaved evergreen and deciduous canopy trees all have spreading growth habits and will provide much-needed shade along the roadway and the bike path. In addition, the accent trees also have spreading habits and will fill in the understory. The canopy and coniferous trees chosen all range in maximum height from fifty-feet to greater than sixty-six feet.

The City is responsible for providing long-term care of tree stock and all tree maintenance within the public right of way. Our maintenance schedule provides for pruning of trees for lifting, trimming and shaping, according to ANSI A300 standards once per season or as needed. Pest control focuses on prevention with available chemical/cultural tools appropriate to the site and risk. Care will be taken in the early years to offset potential future structural problems and increase the longevity of trees. Other tree maintenance tasks are performed as determined by inspections conducted twice a month in warm weather and at least once per quarter in cool weather. There are sufficient funds for replacement of any trees that fail in the City Parks and Recreation budget. A sufficient irrigation system and water supply have been provided for in the landscaping plan to ensure survival and robust growth. The City plans to use tertiary-treated recycled water for irrigation once the non-potable water line is installed at a later date.

B. Cost Effectiveness

The proposed project budget prepared by the landscape architect estimates labor and materials costs for tree installation at $230 per tree with root control. The project cost estimate is attached as Exhibit B. Due to the size of this project, the quantity of trees specified and the location of the project all planting will be done by a landscape contractor. This will help guarantee a high rate of successful tree establishment. All trees will be planted in accordance with the City of Brentwood Standard Plans and Specifications. See Exhibit L for the City of Brentwood detail, L-1, “Tree Planting”.

How many trees will be planted in how much space and what species will be used:

The project will include 76 trees of four different species:

DECIDUOUS CANOPY TREES
• Quercus shumardi, Shumard Red Oak

BROADLEAVED EVERGREEN PARTIAL DECIDUOUS CANOPY TREES
• Quercus virginiana, Southern Live Oak

CONIFEROUS EVERGREEN TREES
• Cedrus deodara, Deodar Cedar

ACCENT TREES
• Lagerstroemia hybrid, Crape Myrtle

The trees are to be planted in median of Sand Creek Road west from Fairview Avenue. The planting area is approximately 27,500 square feet. The landscape design plan for this project is attached as Exhibit H. Further information regarding the trees, species, size, density and locations are attached is attached as Exhibit J.


What will be the size and cost for each of the trees and plants proposed?

The project proposes to use:

15 gallon trees w/ root control 76 @ $230 = 17,480
5 gallon shrubs 200 @x $27 = 5,400
1 gallon shrubs and groundcover 400 @ $12 = 4,800

(Shrubs, groundcover and perennials in the project have not been included in the grant request.)

What type of irrigation system will be installed?

The irrigation will operate with a central-controlled system. The trees will be on a separate irrigation zone so that they can be watered separately from the shrubs and groundcover in case drought conditions occur that do not allow the full system to operate. Initially the irrigation system will use available potable water supplies from the City’s existing seven wells. In addition, four reservoirs provide storage for 10.8 million gallons of water. The City also has an agreement for purchase of surface water provided through the Randall-Bold Treatment Plant operated by Diablo Water District in the neighboring city of Oakley.

A non-potable waterline already designed will be installed in the near future and the landscaping will then be irrigated with that source, conserving our supply of potable water for other uses and providing a cost savings as well. Since the non-potable waterline will not be installed until some point in the near future, it is not a part of this grant request.

What is the establishment cost per tree, considering species and installation over the first five years following planting?

The initial three-month plant establishment work is estimated at $12,500. Thereafter, the maintenance cost for the remaining period of time is estimated by our Park Services Manager to be $10 per tree per year over the five-year maintenance period.

Does the project require costly construction?

This project will not require extras which will increase the construction cost. There will not be a need for grates to protect the trees since they will be planted in an area outside the roadway.

C. Other Benefits and Community Participation

The landscaping project will provide an extensive range of community benefits that include:
• reducing atmospheric carbon dioxide
• improving air quality
• reducing stormwater runoff
• reducing noise pollution
• providing habitat for wildlife
• cooling urban heat islands
• increasing property values
• enhancing community attractiveness
• promoting human health and well being

The City has begun the process of qualifying for designation as a TREE CITY USA. As a part of this process the links are included on the City website, www.brentwoodca.gov, under the Parks and Recreation Department link, to various sites for tree information. Some of these are links to “29 Reasons for Planting Trees”, a compilation of various sources by Glenn Roloff, USDA Forest Service, “Benefits of Trees in Urban Areas”, sources provided by the Colorado Tree Coalition, and a link to the City of Brentwood Urban Forest Guidelines which specifies street tree species, planting locations and future maintenance.

The City of Brentwood General Plan designates Sand Creek Road as a “gateway” or major entry point to the City from the west and east. These “gateways” have been identified as areas where special landscape treatments are to be used and as a result of this the Master Landscape Plan has been developed for Sand Creek Road. Following the landscape plan is important in order to provide landscaping for the roadway with a community theme in mind as well as to beautify the area. The aesthetic appeal of trees and well-landscaped areas are beneficial to residents and visitors to the City. Since the project is along a very busy arterial volunteers will not be asked to participate in planting or maintenance for safety reasons.

Will the project provide for enhanced wildlife habitat?

The Sand Creek Channel runs roughly parallel to the new Sand Creek Road through agricultural lands zoned for development and residential neighborhoods. The sandy channel contains both exotic and native vegetation attractive to wildlife, including river otters, coyote and songbirds. The City of Brentwood has established buffer width zones between its creeks and any new development. Although urban treescapes are less biologically diverse than rural woodland, numerous types of wildlife inhabit cities and are generally highly valued by residents. The Quercus shumardi and Quercus virginiana are both desirable trees for wildlife habitat and will be the choice for more than one-half of the trees selected. The Lagerstroemia hybrid is included in the landscaping for its attractive flowering habit and its colorful fall foliage.



EXHIBIT A

Statement of Consistency with Local, State and/or federal plans
and list of permits and approvals needed.


The City of Brentwood Planning Commission has approved the landscape plan for the roadway. The City will issue an encroachment permit for the project; no other permits will be necessary.
The project is consistent with and is included in:
• 2004 Update: Contra Costa Countywide Comprehensive Transportation Plan - 2000

The Comprehensive Transportation Plan contains a seven-year capital improvement program that maintains or improves the performance of the multi-modal system for the movement of people and goods. Sand Creek Road is one of the projects listed in this regional capital improvement program.

• East County Action Plan - 2000 Update (Action Plan for Routes of Regional Significance, Eastern Contra Costa County

Sand Creek Road is included in the East County Action Plan as a future route of regional significance. The East County Action Plan is developed by TRANSPLAN, a sub-area Regional Transportation Planning Committee.

• City of Brentwood General Plan Update adopted November 7, 2001.

Design objectives in Chapter II of the General Plan are to “include a median landscaped buffer in the design of ….Sand Creek Road” and “provide heavy landscaping for frontages along ……Sand Creek Road”. The landscaping installed along Sand Creek Road will comply with the policy and design objectives of the Community Design Element of the General Plan.


EXHIBIT B

PROJECT COST ESTIMATE
Sand Creek Road West Treescape

Item # Description Quantity Unit Price* Total Grant Funds Local Match
General Construction
1 Mobilization 1 lump 18,000.00 $18,000.00 18,000.00 0.00
2 Traffic Control 1 lump 5,000.00 $5,000.00 5,000.00 0.00
3 Demolition, Clearing and Grubbing 30,000 SF 0.25 $7,500.00 7,500.00 0.00
4 Winterization/Erosions Control 1 LS 25,000.00 $25,000.00 25,000.00 0.00
5 Concrete Unit Pavers at Medians 4,600 SF 10.00 $46,000.00 0.00 46,000.00
Irrigation
6 Heads, Laterals, Main 1 LS 55,000.00 $55,000.00 55,000.00 0.00
7 Valves 1 LS 5,000.00 $5,000.00 5,000.00 0.00
8 Backflow Preventer & Enclosure 1 LS 4,000.00 $4,000.00 4,000.00 0.00
9 Booster Pump 2 EA 10,000.00 $20,000.00 20,000.00 0.00
10 Controller Assembly 1 LS 15,000.00 $15,000.00 15,000.00 0.00
11 Mainline 1 LS 40,000.00 $40,000.00 40,000.00 0.00
12 Miscellaneous (Control Wire, Lateral Line, etc.) 1 LS 10,000.00 $10,000.00 10,000.00 0.00
Trees
13 Tree installation, 15 gal., w/ root control 76 EA 230.00 $17,480.00 17,480.00 0.00
Shrubs and Groundcover
15 Shrubs, 5 gal. 200 EA 27.00 $5,400.00 0.00 5,400.00
16 Shrubs & Groundcover, 1 gal. 400 EA 12.00 $4,800.00 0.00 4,800.00
17 Fine Grading at Planting Areas 27,500 SF 0.15 $4,125.00 4,125.00 0.00
18 Soil Preparation 27,500 SF 0.50 $13,750.00 13,750.00 0.00
19 Mulch (3" depth) 27,500 SF 0.50 $13,750.00 13,750.00 0.00
20 Soil Import 500 CY 40.00 $20,000.00 20,000.00 0.00

Subtotal $329,805.00 $273,605.00 56,200.00
Contingency 5,000.00 $0.00
Grand Total $278,605.00 $56,200.00

*Prices include materials and labor

EXHIBIT C

PROPOSED PROJECT DEVELOPMENT BUDGET
SOURCES OF FUNDING


Project Expenditures Source Source

07/08

Local Facility Fees
EEMP

**Planning and Design
0
0

Construction
56,200
278,605

**Project Administration
0
0
Total 05/06 $56,200 $278,605

**Project administration and planning & design costs are not a part of grant proposal.


EXHIBIT D

PROJECT COMPLETION SCHEDULE




Advertise Project Spring, 2008

Landscaping and Tree Planting Spring, 2008 Spring, 2009

Maintenance Spring, 2009 Spring, 2014


Exhibit E

Quarterly Project Development Cash Expenditure Plan



3rd Quarter 2008
Mobilization, Clearing, Grubbing 55,500

3rd Quarter 2008 – 4th Quarter 2008
Irrigation System Installation; hardscape 195,000

4th Quarter 2008 – 1st Quarter 2009
Landscape Installation and Project Completion $79,305
05


Project Subtotal $329,805
10% Contingency 5,000

Project Total $334,805

EXHIBIT F

Project Location Map

Sand Creek Road from Fairview Avenue west to the Highway 4 Bypass


Exhibit G

Project Site Photos


Example of landscaping and trees installed on the south side of Sand Creek Road looking west to the Highway 4 Bypass



Part of the median to be landscaped on Sand Creek Road west of Fairview Avenue

Exhibit G

Project Site Photos



Portion of the median to be landscaped on Sand Creek Road easterly to Fairview Avenue


Exhibit H
Project Drawing


Exhibit I

Certification by Certified Arborist




Exhibit J



Number of Plantings, Species, Size, Density and Locations

The project will include a total of 76 fifteen gallon trees in 27 different species:

DECIDUOUS CANOPY TREES
• Quercus shumardii, Shumardi Oak

ACCENT TREES
• Lagerstroemia hybrid, “Tribe” types only

BROADLEAVED EVERGREEN CANOPY TREES
• Quercus virginiana, Southern Live Oak

CONIFEROUS EVERGREEN TREES
• Cedrus deodara, Deodar Cedar

The trees are to be planted starting just west of Fairview Avenue in the Sand Creek Road median. They will be planted approximately 25 feet on center.

Shrubs and perennials in the project include:
 five-gallon Rhaphiolepis ‘clara, White Indian Hawthorine
 five-gallon Rosa ‘meidiland’, Meidiland Rose
 five-gallon Myrica Californica, California Wax Myrtle
 one-gallon Cotoneaster dammeri, Bearberry Cotoneaster
 one-gallon Coprosma pumila ‘Verde Vista’, Verde Vista Coprosma
 one-gallon Herocallis, Daylily
 one-gallon Tulbaghia violacea, Society Garlic


(Shrubs and groundcover in the project have not been included in the grant request.)


Exhibit K

City of Brentwood Master Street Tree List




Exhibit L

City of Brentwood Standard Detail L-1



Exhibit M

City of Brentwood General Plan
Community Design Element, Figure 8



Exhibit N

Authorizing Resolution

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AND AUTHORIZING SUBMITTAL OF THE APPLICATION FOR GRANT FUNDS FOR THE ENVIRONMENTAL ENHANCEMENT AND MITIGATION (EEM) PROGRAM UNDER SECTION 164.56 OF THE STREETS AND HIGHWAYS CODE FOR LANDSCAPING THE MEDIAN ON SAND CREEK ROAD WEST FROM FAIRVIEW AVENUE, TO BE ADDED TO THE CIP AS A COMPONENT OF THE COMMUNITY BEAUTIFICATION PROJECT, CIP 522-52220 WHEN FINAL DECISIONS ARE MADE BY THE STATE, AND AUTHORIZING THE CITY MANAGER OR HER DESIGNEE TO EXECUTE AND SUBMIT ALL DOCUMENTS WHICH MAY BE NECESSARY FOR THE COMPLETION OF THE PROJECT.

WHEREAS, Senate Bill 117 (Statutes of 1999, Chapter 739) established the EEM Program as a permanent program funded at $10 million annually by the Legislature for grant funds to local, State and federal governmental agencies, and nonprofit agencies for projects to enhance the environment and mitigate the environmental impacts of modified or new public transportation facilities; and

WHEREAS, in July 2005, Governor Schwarzenegger vetoed funding for the FY 2005/06 EEM Program due to the severe fiscal difficulties faced by the State, marking the first time since the EEM Program was created in 1989 that the program was not funded; and

WHEREAS, staff submitted a grant proposal to the Resources Agency for FY 2005/06 funding for landscaping on Sand Creek Road; and

WHEREAS, the FY 2006/07 State Budget Act appropriated $10 million for the EEM Program; and

WHEREAS, as the EEM Program projects brought before the California Transportation Commission for funding in FY 2005/06 could not be approved due to elimination of funding from the State budget, the Resources Agency has requested that specific agencies that applied in FY 2005/06 update their applications as appropriate and resubmit them for funding in FY 2006/07; and

WHEREAS, the State Resources Agency of California has established the procedures and criteria for reviewing grant proposals and is required to submit to the California Transportation Commission a list of recommended projects from which the grant recipients will be selected; and

WHEREAS, said procedures and criteria established by the Resources Agency require a resolution certifying the approval of application by the City Council before submission of said application to the State; and

WHEREAS, the application contains assurances with which the City of Brentwood must comply; and

WHEREAS, the City of Brentwood, if selected, will enter into an agreement with the State of California, Department of Transportation, to carry out the environmental enhancement and mitigation project.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby:
1. Approves the filing of an application for the Environmental Enhancement and Mitigation Program for grant assistance.
2. Certifies that the City of Brentwood will make adequate provisions for operation and maintenance of the project.
3. Appoints the City Manager or her designee as agent of the City of Brentwood to conduct all negotiations, execute and submit all documents, including, but not limited to applications, agreements, amendments, payment requests, which may be necessary for the completion of the aforementioned project.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 24th day of April, 2007 by the following vote:






Exhibit O

Transportation Project Lead Agency Letter



Exhibit P

Department of Fish and Game Streambed Alteration Permit and Required Mitigation Measures




 

City Administration
City of Brentwood City Council
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Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov