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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 11

Meeting Date: March 13, 2007

Subject/Title: Adopt a Resolution approving and authorizing the City Manager to execute a Construction Contract and necessary documents for the Sand Creek Road Widening-UPRR to O’Hara Avenue, CIP Project No. 336-31680 and the Community Beautification, CIP Project No. 522-52220, to Bay Cities Paving & Grading, Inc., in the amount of $827,440.66, plus a 10% contingency of $82,744.07, for a total amount of $910,184.73.

Prepared by: Brian Bornstein, Sr. Associate Engineer

Submitted by: Bailey Grewal, Director of Public Works/City Engineer

RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager to execute a Construction Contract and necessary documents for the Sand Creek Road Widening-UPRR to O’Hara Avenue, CIP Project No. 336-31680 and the Community Beautification, CIP Project No. 522-52220, to Bay Cities Paving & Grading, Inc., in the amount of $827,440.66, plus a 10% contingency of $82,744.07, for a total amount of $910,184.73.

PREVIOUS ACTION
On May 23, 2006, by Resolution No. 2006-115, City Council adopted the City’s 2006/07 – 2010/11 Capital Improvement Program (CIP), which included the Sand Creek Road Widening-UPRR to O’Hara Avenue, CIP Project No. 336-31680, and the Community Beautification, CIP Project No. 522-52220.

BACKGROUND
City staff has been working diligently toward preparing the contract documents and proceeding with the project to widen Sand Creek Road from the Union Pacific Railroad (UPRR) tracks to O’Hara Avenue. Due to funding constraints, this stretch of roadway was originally one lane of traffic in each direction. Since the roadway was built out to two lanes in each direction from the east and west of this project, a pinch point has been created. This project will widen the roadway to two lanes, add a bike lane in each direction, and complete the landscaping in the median island and in the parkway on the north side of the roadway.

Staff prepared the contract documents which included a Base Bid with Bid Alternates. The project was advertised for construction beginning January 12, 2007, and bids were opened on Tuesday, February 13, 2007. A total of three bids were received with Bay Cities Paving & Grading, Inc. submitting the lowest, responsible, responsive bid. Staff is recommending the award of the Base Bid including Bid Alternate “C.” The Base Bid includes the roadway widening, bike lanes and landscaping in the median and the north parkway. Staff has decided not to include Bid Alternates “A” and “B”; since the work on the south side of the roadway (sidewalk and landscaping) can be completed by future development and not cost the City additional expense. Bid Alternate “C” includes completing the landscaping of the median island and parkways on Sand Creek Road from Fairview Avenue to the pedestrian undercrossing. These improvements have not been completed and all development adjacent to this landscaping has been built out; therefore, staff recommends completing this section of landscaping (Bid Alternate “C”) under the Community Beautification, CIP Project No. 522-52220.

The three bids received were:

Base Bid Bid Alternate “C” Total Amount
Bay Cities Paving & Grading, Inc. $613,908.40 $213,532.26 $ 827,400.66
Ghillotti Bros., Inc. $663,716.00 $208,126.19 $ 871,842.19
Granite Construction Co. $693,476.00 $360,495.00 $1,053,971.00

After review of the bid proposals, staff recommends the award of the construction contract for the Sand Creek Road Widening - UPRR to O’Hara Avenue, CIP Project No. 336-31680, to Bay Cities Paving & Grading, Inc., to include the Base Bid and Bid Alternate “C,” for a total construction contract amount of $827,440.66, plus a 10% contingency of $82,744.07, for a total amount of $910,184.73.

FISCAL IMPACT
The funds associated with this work are included in the adopted 2006/07 – 2010/11 Capital Improvement Program, which includes the Sand Creek Road Widening-UPRR to O’Hara Avenue, CIP Project No. 336-31680, and the Community Beautification, CIP Project No. 522-52220. The budget contains sufficient funds for the construction of the Sand Creek Road Widening-UPRR to O’Hara Avenue, CIP Project No. 336-31680, (Base Bid) in the amount of $613,908.40, plus a 10% contingency of $61,390.84, for a total amount of $675,299.24. The budget also includes sufficient funds through the Community Beautification, CIP Project No. 522-52220, for Bid Alternate “C,” in the amount of $213,532.26, plus a 10% contingency of $21,353.23, for a total amount of $234,885.49.

Attachments:
Resolution
Agreement
Site Map

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION CONTRACT AND NECESSARY DOCUMENTS FOR THE SAND CREEK ROAD WIDENING-UPRR TO O’HARA AVENUE, CIP PROJECT NO. 336-31680 AND THE COMMUNITY BEAUTIFICATION, CIP PROJECT NO. 522-52220, TO BAY CITIES PAVING & GRADING, INC., IN THE AMOUNT OF $827,440.66, PLUS A 10% CONTINGENCY OF $82,744.07, FOR A TOTAL AMOUNT OF $910,184.73.

WHEREAS, on May 23, 2006, by Resolution No. 2006-115, City Council adopted the City’s 2006/07 – 2010/11 Capital Improvement Program (CIP), which included the Sand Creek Road Widening-UPRR to O’Hara Avenue, CIP Project No. 336-31680, and the Community Beautification, CIP Project No. 522-52220; and

WHEREAS, staff prepared the contract documents which included a Base Bid with Bid Alternates; and staff reserved the right to include or exclude any of alternates before the award of the contract; and

WHEREAS, the project was advertised for construction beginning January 12, 2007 and bids were opened on Tuesday, February 13, 2007; and

WHEREAS, a total of three bids were received, with Bay Cities Paving & Grading, Inc. submitting the lowest, responsible, responsive bid; and

WHEREAS, staff is recommending the award of the Base Bid (roadway widening), including Bid Alternate “C” (landscaping of the median island and parkways on Sand Creek Road from Fairview Avenue to the pedestrian undercrossing) to Bay Cities Paving & Grading, Inc.; and

WHEREAS, Bid Alternate “C” will be paid through the Community Beautification, CIP Project No. 522-52220.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby approve and authorize the City Manager to execute a construction contract and necessary documents to Bay Cities Paving & Grading, Inc., for the Sand Creek Road Widening - UPRR to O’Hara Avenue, CIP Project No. 336-31680, to include the Base Bid in the amount of $613,908.40, plus a 10% contingency of $61,390.84, for a total amount of $675,299.24; and for the Community Beautification, CIP Project No. 522-52220, to include Bid Alternate “C,” in the amount of $213,532.26, plus a 10% contingency of $21,353.23, for a total amount of $234,885.49; for a combined total construction contract amount of $827,440.66, plus the 10% contingencies of $82,744.07, for a total amount of $910,184.73.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 13th day of March 2007 by the following vote:
 

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