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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 8

Meeting Date: March 13, 2007

Subject/Title: A Resolution approving and authorizing the City Manager to execute an amendment to a Professional Services Agreement with Contra Costa County Officials increasing the agreement amount from $33,000 to $60,000 and changing the time of payment.

Prepared by: Tom Burt, Recreation Supervisor

Submitted by: Craig D. Bronzan, Director of Parks and Recreation

RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager to execute an amendment to a Professional Services Agreement with Contra Costa County Officials increasing the agreement amount from $33,000 to $60,000 and changing the time of payment.

PREVIOUS ACTION
None

BACKGROUND
In August 2006 an agreement was executed with Contra Costa County Officials for the 2006/07 fiscal year in the amount of $33,000. Youth and adult sports leagues and programs have grown tremendously during the first six months of fiscal year 2006/07. With the addition of Sunset Park Athletic Complex the Parks and Recreation Department has been able to meet community demand for services. The popularity and success of adult and youth sports has increased the need for additional divisions of play, leagues and numbers of total games. The growth of youth and adult sports has increased the cost of officiating these leagues. In addition, the request has been made by the referee/umpire assignor to change the net 30 days for payment to net 10 as the officials are paid on a bi weekly basis.

Many youth and adult sport programs will take place over the next five months. Five percent (5%) growth is forecast for all youth and adult sport programs. The following is a breakdown of the programs and leagues that will take place over the next five months resulting in additional expense with Contra Costa Officials. The following sports will take place for the remainder of the fiscal year:

• Girls USSSA Youth Softball
• Men’s Flag Football
• Men’s 30 and over basketball
• Men’s Spring Softball
• Men’s Summer Softball

Based on the 2006/07 expenses, all of the programs and leagues listed will have a total estimated additional cost of $27,000 for officiating services. The breakdown is as follows:

February – June 2007 Officiating Expenses
February/March $8,901.88
April/May $9,053.56
May/June $9,044.56

FISCAL IMPACT
The $27,000 of additional expenses will be covered by the existing 2006/07 general fund operating budget.

ATTACHMENTS
Resolution
Agreement for Professional Services
Amendment No. 1 To Amend Agreement

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CONTRA COSTA COUNTY OFFICIALS INCREASING THE AGREEMENT AMOUNT FROM $33,000 TO $60,000 AND CHANGING THE TIME OF PAYMENT.

WHEREAS, in August 2006, the City of Brentwood entered into a professional services agreement with Contra Costa County Officials for officiating services (the “Agreement”); and

WHEREAS, Contra Costa County Officials has performed to the satisfaction of the City under the Agreement; and

WHEREAS, it is necessary to increase the Agreement amount from $33,000 to $60,000 to accommodate the next five months of youth and adult sport programs; and

WHEREAS, the City of Brentwood has participant registration fees to offset the cost of officials for youth and adult sports

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Brentwood hereby approve and authorize the City Manager to execute an amendment to the Agreement to increase the Agreement amount from $33,000 to $60,000 and to change the time of payment.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 13th day of March 2007, by the following vote:

AMENDMENT NO. 1
TO THE AGREEMENT FOR
PROFESSIONAL SERVICES
WITH
CONTRA COSTA COUNTY OFFICIALS

This Amendment No. 1 is entered into and effective as of the ____ day of March, 2007, amending the agreement dated August 16, 2006 (the “Agreement”) by and between the City of Brentwood a municipal corporation of the State of California ("City"), and Contra Costa County Officials (“Consultant") (collectively, the “Parties”) for officiating service.

RECITALS
A. Consultant has performed to the satisfaction of the City under the Agreement; and

B. The Parties have agreed that consultant will provide additional officiating services on an as needed basis not to exceed a total agreement of $60,000.

NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, the Parties agree as follows:

1. Section 5 A - Payment of Consultant of the Agreement is amended to increase the Agreement amount by Twenty Seven Thousand Dollars ($27,000) for a total not to exceed Agreement amount of Sixty Thousand Dollars ($60,000.00).

2. Section 5 C of the agreement is amended in its entirety to read as follows: “Within ten (10) days after receipt of each application for progress payment, City shall verify the accuracy of the progress payment application, correct the charges where appropriate, and make payment to Consultant in an amount equal to the amount of such application, as verified or corrected by City. City reserves the right to withhold payment from Consultant on account of Services not performed satisfactorily, delays in Consultant's performance of Services, or other defaults hereunder. Consultant shall not stop or delay performance of Services under this Agreement on account of payment disputes with City”.

3. All other provisions of the Agreement, as may have been amended from time to time, will remain in full force and effect.

4. All requisite insurance policies to be maintained by the Consultant pursuant to the Agreement, as may have been amended from time to time, will include coverage for this Amendment.

5. The individuals executing this Amendment on behalf of Consultant each represent and warrant that they have the legal power, right and actual authority to bind Consultant to the terms and conditions of this Amendment.

CONSULTANT
CITY OF BRENTWOOD a municipal
Contra Costa County Officials
1508 Limewood Place
Pittsburg, CA. 94565

By:
_____________________________
(sign here)

Gary A. Abono/President
(print name/title)

Corporation of the State of California

By:
_____________________________
Donna Landeros, City Manager

ATTEST:
_____________________________
Margaret Wimberly, CMC, City Clerk

APPROVED AS TO FORM:
_____________________________
Damien B. Brower, City Attorney
 

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov