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CITY COUNCIL AGENDA ITEM NO. 13

Meeting Date: February 13, 2007

Subject/Title: Adopt a Resolution accepting the work performed by Marina Mechanical for Bid Package #4 - Mechanical/HVAC and Martinez Sheet Metal, Inc. for Bid Package #5 - Plumbing at 118 Oak Street for the 118 Oak Street Remodel, CIP Project No. 337-37130, and direct the City Clerk to file the Notices of Completion with the County Recorder.

Prepared by: Community Development: R. Kidwell

Submitted by: Community Development: H. Sword

RECOMMENDATION
Adopt a Resolution accepting the work performed by Marina Mechanical for Bid Package #4 - Mechanical/HVAC and Martinez Sheet Metal, Inc. for Bid Package #5 - Plumbing at 118 Oak Street for the 118 Oak Street Remodel, CIP Project No. 337-37130, and direct the City Clerk to file the Notices of Completion with the County Recorder.

PREVIOUS ACTION
On September 12, 2006, by Resolution No. 2006-223, City Council approved the contract documents and awarded the construction contracts to Martinez Sheet Metal, Inc. for Bid Package #5 – Plumbing for the 118 Oak Street Remodel project, CIP Project 337-37130.

On December 12, 2006, by Resolution No. 2006-295, City Council approved a contract change order to Marina Mechanical, Inc. for the Bid Package #4 – Mechanical/HVAC for the 118 Oak Street Remodel project, CIP Project 337-37130.

BACKGROUND
The 118 Oak Street Remodel project is a multi prime project which required several trades to work within the specified site, all by separate contracts, managed by staff. The attached Notices of Completion (NOC) reflect work completed by two of the trades per contractual obligations for this project. Marina Mechanical completed the mechanical/HVAC work and Martinez Sheet Metal, Inc. completed the plumbing work for 118 Oak Street. As a multi prime project, the work is completed in phases and staff recommends accepting the work performed by these trades as indicated in the attached NOC’s.

Staff continues to work diligently with the other contractors to complete their contracts for the 118 Oak Street Remodel project.

FISCAL IMPACT
Total contract amounts for the work performed by Marina Mechanical and Martinez Sheet Metal, Inc. for the 118 Oak Street Remodel are as follows:
City Council Approved Amount
Contractor Actual Amount Including Contingency
Marina Mechanical $ 52,140.00 $ 55,891.00
Martinez Sheet Metal, Inc. 46,232.00 50,855.20

The work is complete and is under City Council approved amounts for these improvements.

Attachments:
Resolution
Notices of Completion

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD ACCEPTING THE WORK PERFORMED BY MARINA MECHANICAL FOR BID PACKAGE #4 - MECHANICAL/HVAC AND MARTINEZ SHEET METAL, INC. FOR BID PACKAGE #5 - PLUMBING AT 118 OAK STREET FOR THE 118 OAK STREET REMODEL, CIP PROJECT NO. 337-37130, AND DIRECT THE CITY CLERK TO FILE THE NOTICES OF COMPLETION WITH THE COUNTY RECORDER.

WHEREAS, the 118 Oak Street Remodel project was a multi prime project which required several trades to work within the specified site, all by separate contracts; and

WHEREAS, on September 12, 2006, by Resolution No. 2006-223, City Council approved the contract documents and awarded the construction contracts to Martinez Sheet Metal, Inc. for Bid Package #5 – Plumbing for the 118 Oak Street Remodel project, CIP Project 337-37130; and

WHEREAS, on December 12, 2006, by Resolution No. 2006-295, City Council approved a contract change order to Marina Mechanical, Inc. for the Bid Package #4 – Mechanical/HVAC for the 118 Oak Street Remodel project, CIP Project 337-37130; and

WHEREAS, Marina Mechanical has completed the mechanical/HVAC work and Martinez Sheet Metal, Inc. completed the plumbing work for the 118 Oak Street Remodel project.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood does hereby accept the work performed by Marina Mechanical, for Bid Package #4 – Mechanical/HVAC and Martinez Sheet Metal, Inc. for Bid Package #5 - Plumbing for the 118 Oak Street Remodel, CIP Project No. 337-37130, and the City Clerk is hereby directed to file the Notices of Completion with the County Recorder for this project.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 13th day of February 2007 by the following vote:

RECORDING REQUESTED BY
CITY OF BRENTWOOD

WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF BRENTWOOD
150 City Park Way
BRENTWOOD, CA 94513

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN THAT:

THE CITY OF BRENTWOOD, a general law city, in the County of Contra Costa, State of California, did, on the 29th day of September 2006, enter into an agreement with Marina Mechanical for the mechanical/HVAC work for the 118 Oak Street Remodel, CIP Project No. 337-37130, located at 118 Oak Street in Brentwood.

The work described in the contract documents was to furnish all material, labor, and equipment necessary to complete the mechanical/HVAC work for the 118 Oak Street Remodel, CIP Project No. 337-37130.

On the 13th day of February 2007, said contract as a whole was completed and the work was accepted by the City Council of the City of Brentwood.

I hereby certify under penalty of perjury that the facts set forth in the foregoing Notice of Completion are true and correct.

Executed at Brentwood, Contra Costa County, State of California, on February 13, 2007.

By: __________________________
Margaret Wimberly, CMC, City Clerk
City of Brentwood, California

RECORDING REQUESTED BY
CITY OF BRENTWOOD

WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF BRENTWOOD
150 City Park Way
BRENTWOOD, CA 94513

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN THAT:

THE CITY OF BRENTWOOD, a general law city, in the County of Contra Costa, State of California, did, on the 12th day of September 2006, enter into an agreement with Martinez Sheet Metal, Inc. for the plumbing work for the 118 Oak Street Remodel, CIP Project No. 337-37130, located at 118 Oak Street in Brentwood.

The work described in the contract documents was to furnish all material, labor, and equipment necessary to complete the plumbing work for the 118 Oak Street Remodel, CIP Project No. 337-37130.

On the 13th day of February 2007, said contract as a whole was completed and the work was accepted by the City Council of the City of Brentwood.

I hereby certify under penalty of perjury that the facts set forth in the foregoing Notice of Completion are true and correct.

Executed at Brentwood, Contra Costa County, State of California, on February 13, 2007.

By: __________________________
Margaret Wimberly, CMC, City Clerk
City of Brentwood, California
 

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