CITY COUNCIL AGENDA ITEM
Meeting Date: February 13, 2007
Subject/Title: Adopt a Resolution accepting the bid and approving the
purchase of a 10-wheel dump truck from East Bay Trucks; and authorizing the
City Manager or her designee to execute a purchase order and necessary
documents in an amount not to exceed $106,443.31.
Prepared by: Jim Gallegos, Streets Manager
Chris Ehlers, Deputy Director of Public Works
Submitted by: Bailey Grewal, Director of Public Works/City Engineer
Adopt a Resolution accepting the bid and approving the purchase of a
10-wheel dump truck from East Bay Trucks; and authorizing the City Manager
or her designee to execute a purchase order and necessary documents in an
amount not to exceed $106,443.31.
On February 24, 2004 by Resolution No. 2004-40, City Council approved the
amended Purchasing Policy No. 10-7.
On June 14, 2005 by Resolution 2005-143, City Council adopted the 2005/06 -
2006/07 Operating Budget for the City of Brentwood.
The City purchased an asphalt pavement grinder in 2005 to be used for street
repairs. Operation of the asphalt pavement grinder requires continuous use
of dump trucks to off haul grindings as they are produced. The Street
Maintenance Division currently has one 10-wheel dump truck that is used to
off haul grindings, broken asphalt and pick up new asphalt at various
The Street Maintenance Division budgeted for a second truck to be purchased
in fiscal year 2006/07. Two 10-wheel dump trucks in the fleet are necessary
to keep up with the grinding operation. The locations of asphalt material
plants are all located 15 to 40 miles from Brentwood. A second truck will
help eliminate down time while completing grinding and paving projects and
will also provide emergency back up to the current dump truck should it be
out of service. This newly added dump truck will allow staff to haul broken
asphalt, broken concrete, and debris; additional uses could be to have City
staff deliver bulk materials to the Corporation Yard. The dump truck will
also assist staff with grading of roadside edges, landscape areas, and many
more functions. With the City’s continual growth and the amount of new
streets being installed within the City of Brentwood, this new piece of
equipment will assist the Public Works Department with responding to street
maintenance work requests in a timely and more efficient manner.
Public Works staff has looked at many makes and models over the last three
months. City staff developed a bid specification from the models
demonstrated and a solicitation for bids was sent to three manufacturers.
East Bay Trucks submitted the lowest responsible bid. This unit meets all
the specifications that the City of Brentwood requested. East Bay Trucks is
offering the 10-wheel dump truck at $106,443.31. The East Bay Trucks’ bid
includes an extended warranty of 60 months, 100,000 miles for all parts and
labor for the drive train and chassis. Mission Valley Ford Truck declined to
submit a bid.
The bids submitted are as follows:
• East Bay Trucks $106,443.31
• Delta Truck Center $107,085.23
• Mission Valley Ford Truck No Bid
Based upon East Bay Trucks submitting the lowest responsible bid and meeting
all the requested specifications, staff recommends the purchase of a
10-wheel dump truck from East Bay Trucks. This purchase is in compliance
with Purchasing Policy 10-7.
A total of $95,000 was budgeted in the approved 2006/07 Street Maintenance
Division Operating Budget for the purchase of a 10-wheel dump truck. Due to
the increases in the cost of steel in the past few years and the state
mandated implementation of 2007 diesel engine emission control, there has
been an impact on the production costs causing the price of the dump truck
to be higher than what was originally budgeted. An additional amount of
$11,443.31 will be expended through the Street Maintenance Division 2006/07
Operating Budget for a total amount not to exceed $106,443.31.
Public Works Operations Water and Wastewater Divisions collectively have two
jetter vactor trucks and a jetter/vac trailer. Staff has determined that the
current equipment is sufficient to meet the City’s needs. The amount of
$11,443.31 is available through the Street Maintenance budget due to the
fact that the Streets Division will not purchase an additional jetter as
originally budgeted in 2006/07.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD ACCEPTING THE BID,
AS WELL AS, APPROVING AND AUTHORIZING THE CITY MANAGER OR HER DESIGNEE TO
EXECUTE A PURCHASE ORDER AND NECESSARY DOCUMENTS FOR THE PURCHASE OF A
10-WHEEL DUMP TRUCK, FROM EAST BAY TRUCKS IN AN AMOUNT NOT TO EXCEED
WHEREAS, on February 24, 2004 by Resolution No. 2004-40, City Council
approved the amended Purchasing Policy No. 10-7; and
WHEREAS, on June 14, 2005 by Resolution 2005-143, City Council adopted the
2005/06 - 2006/07 Operating Budget for the City of Brentwood; and
WHEREAS, the purchase of this new equipment will assist in servicing the
public in a more efficient and timely manner while responding to street
maintenance and right-of-way work requests; and
WHEREAS, staff compared different models, generated specifications and
solicited bids and East Bay Trucks submitted the lowest responsible bid,
meeting all City specifications; and
WHEREAS, this purchase is in compliance with Purchasing Policy 10-7; and
WHEREAS, the total amount not to exceed $106,443.31 will be expended through
the approved 2006/07 Street Maintenance Operating Budget.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood
does hereby accept the bid, as well as, approve and authorize the City
Manager or her designee to execute a purchase order and necessary documents
for the purchase of a 10-wheel dump truck, from East Bay Trucks in an amount
not to exceed $106,443.31.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at
a regular meeting held on the 13th day of February 2007 by the following