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CITY COUNCIL AGENDA ITEM NO. 8



Meeting Date: January 23, 2007

Subject/Title: Approve procedure for items requested by Council Members under the Request for Future Agenda Items portion of the agenda; and adopt a Resolution amending Council Policy 110-1 and adding Rule 13.A Procedure for Requests for Future Agenda Items

Prepared by: Margaret Wimberly, City Clerk

Submitted by: Karen Chew, Assistant City Manager



RECOMMENDATION
Approve procedure for items requested by Council Members under the Request for Future Agenda Items portion of the agenda and adopt a Resolution amending Council Policy 110-1 to add Rule 13.A Procedure for Requests for Future Agenda Items

PREVIOUS ACTION
None

BACKGROUND
At the City Council meeting of January 9, 2007, Council Member Brockman suggested, and Council concurred, that staff develop a procedure for items requested by Council Members under the Request for Future Agenda items portion of the agenda.

This issue had been referred to staff previously by the Council but hadn’t been acted on because of other workload.

Staff concurs with the need to have a procedure which allows Council members to raise new issues for consideration, and also provides Council with a clear opportunity to consider the policy and resource ramifications before giving direction to staff.

The attached procedure allows Council Members wishing to have an agenda item placed on a future agenda to make a request under the Request for Future Agenda Items section of the agenda. At the next regularly scheduled City Council meeting the requested item will be listed on the agenda under Request for Future Agenda Items. The item will identify the Council Member making the request and briefly describe the nature of the request. Staff will not spend time on the requested item except to provide assistance to the Council member to frame the issue so that the Council and public clearly understand the request.

When the item is called, the Council Member making the request will describe the request and the Council may have a brief discussion of the requested item. Upon the concurrence of a majority of the membership of the City Council that staff time and City resources be spent on the item, it shall be scheduled for a future meeting. Council discussion will be limited to whether staff time and City resources should be spent on the item.

A Resolution amending Council Policy 110-1 is attached should Council wish to adopt the procedure related to request for future agenda items.

FISCAL IMPACT
None

Attachment: Resolution Amending Council Policy 110-1


DRAFT
COUNCIL/ADMINISTRATIVE POLICY 110-1 - RULE NO. 13.A
PROCEDURES FOR REQUEST FOR FUTURE AGENDA ITEMS

Council Members wishing to have an agenda item placed on a future agenda shall make a request under the Request for Future Agenda Items section of the agenda.

At the next regularly scheduled City Council meeting the requested item will be listed on the agenda under Request for Future Agenda Items. The item will identify the Council Member making the request and briefly describe the nature of the request. Staff will not spend time on the requested item except to provide assistance to the Council member to frame the issue so that the Council and public clearly understand the request.


When the item is called, the Council Member making the request will describe the request and the Council may have a brief discussion of the requested item. Upon the concurrence of a majority of the membership of the City Council that staff time and City resources be spent on the item, it shall be scheduled for a future meeting. Council discussion will be limited to whether staff time and City resources should be spent on the item. They will not take action on the item itself; Concurrence that staff time and City resources will be devoted to the item does not signify approval of the item, just that the Council wishes to have it studied further and the Council may, at any time, decide not to pursue the item further.

Members of the public requesting an item be added to a future agenda shall have a Council Member sponsor their item. The sponsoring Council Member shall follow those procedure listed above.

Sample Agenda Language:

REQUEST FOR FUTURE AGENDA ITEMS:

I COUNCIL MEMBER REQUESTED ITEM(S) Council may have a brief discussion of the requested item and upon concurrence by the majority of the membership of the City Council present that staff time and City resources be spent on an item, it shall be scheduled for a future meeting. The Council will take no other action on the listed items. Council concurrence that staff time or City resources be spent on an item does not signify approval of a particular item, just that the Council wishes to have it studied further and the Council may, at a future time, decide not to pursue the item further.

A) Consideration of a request by Council Member A to consider XXXXXX
B) Consideration of a request by Council Member B to consider YYYYYY

II NEW REQUESTS (Council Members wishing to have an agenda item placed on a future agenda shall make a request under this section of the agenda. These items will be included on the agenda for the next Council meeting).

RESOLUTION NO. 2007-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AMENDING CITY COUNCIL ADMINISTRATIVE POLICY NO. 110-1 (CITY COUNCIL MEETINGS RULES AND PROCEDURES) TO ADDING RULE 13.A REQUESTS FOR FUTURE AGENDA ITEMS
WHEREAS, the City Council wishes to have a procedure outlining the process to be used for Requests for Future Agenda Items; and
WHEREAS, the procedure will allow Council Members wishing to have an agenda item placed on a future agenda to make a request under the Request for Future Agenda Items section of the agenda; and
WHEREAS, at the next regularly scheduled City Council meeting the requested item will be listed on the agenda under Request for Future Agenda Items. The item will identify the Council Member making the request and briefly describe the nature of the request.

WHEREAS, the procedure will allow the Council Member making the request will describe the request and the Council may have a brief discussion of the requested item.

WHEREAS, Upon the concurrence of a majority of the membership of the City Council that staff time and City resources be spent on the item, the item shall be scheduled for a future meeting.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brentwood that:
1. City Council Administrative Policy No. 110-1 is amended to add Rule No. 13.A Procedure for Requests for Future Agenda Items.

 

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