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Current Council Agenda and Past Meeting Information

 

CITY OF BRENTWOOD
CITY COUNCIL AND REDEVELOPMENT AGENCY MEETING MINUTES
TUESDAY, JANUARY 09, 2007
COUNCIL CHAMBER, 7:00 P.M.

CALL TO ORDER (6:05 PM)
Roll Call
Present: Becnel; Brockman; Richey; Stonebarger; Taylor

PUBLIC COMMENTS - None
1. Received and overview of Council assignments and approved appointments to same.

06-07 Council Committee Assignments
RECONVENE (07:02 PM)
Roll Call
Present: Becnel; Brockman; Richey; Stonebarger; Taylor

PRESENTATIONS (07:02 PM)
A. Arts Commission Third Annual Presentation of the "Year in Review" (S. Gill/R. Burr-Siegel)

Sandra Gill presented the 2006 Arts Commission Achievements. She thanked Council for its continued support of the Arts Commission and Jim Bryant, her predecessor. She welcomed new Chair of the Arts Commission, Greg Ruiz and also thanked the community for their support.

B. New Employee Introductions

Director of Community Development Department, Howard Sword, introduced Deborah Williams, Administrative Assistant II and Randall Tate, Building Inspector II.

Director of Parks and Recreation, Craig Bronzan, introduuced new Recreation Coordinators, Jacklyn Dwyer, and Kirk Waller.

Police Lieutenant, Tom Hansen, introduced Police Officers Jeffrey Dix and Joanne Zekany and Police Records Clerk II, Jacqueline Hussain.

Director of Public Works/City Engineer, Bailey Grewal, introduced Stephen Coelho, Solid Waste Equipment Operator I, Renee Payette, Administrative Supervisor, and Eric Brennan, Water Operations Manager.

Mayor Taylor administered the Oath of Allegiance to new employees.

AGENDA REVIEW - None (07:02 PM)
PUBLIC COMMENTS (07:23 PM)
Bill Putman, Delta Community Services, said an Italian dinner would be held in the Community Center on January 27, 2007, 4:30 p.m. to 7:30 p.m. He said a St. Patrick's Day fundraiser would be held on March 17, 2007, and the Boy's Ranch would be catering the food for the event. There would be a barbeque fundraiser in August and Council Member Brockman would be cooking.

Barbara Guise spoke about the history of the Police Department building on Chestnut which is now being demolished.

Mr. Bruce Ghiselli, Chairperson of the Brentwood Agricultural Land Trust (BALT), spoke regarding Brentwood Buy Fresh & Buy Local and introduced members of the BALT Committee.

Dave Wahl, Brentwood Agricultural Land Trust, presented facts Brentwood Buy Fresh & Buy Local. He said Brentwood Buy Fresh and Buy Local gave consumers and easy way to identify Brentwood products when purchasing food. Brentwood Buy Fresh & Buy Local marketed the City as a source of extraordinary food and as a destination for agri-tourism. The logo could be used by farmers and restaurants and markets and 20 local farmers had signed up.

CONSENT CALENDAR (07:32 PM)
1. Approved minutes of the City Council/Redevelopment Agency meeting of December 12, 2006 and special meeting held December 12, 2006. (M. Wimberly)

2. Accepted Arts Commissioner James Bryant’s resignation. (C. Bronzan/R. Burr-Siegel)

3. PULLED FOR DISCUSSION - Adopt a Resolution approving and authorizing the City Manager to execute a purchase order with Bill Brandt Ford for eleven (11) Ford Crown Victoria and one (1) Ford Explorer replacement police vehicles, in an amount not to exceed $291,697.39. (P. Ehler/B. Bridgen/M. Evenson/K. King)

4. PULLED FOR DISCUSSION - Approve the reappointment of Donald Stirling and the appointments of Joseph Weber and David Bristow to the Planning Commission for two year terms expiring December 31, 2008 (B. Brockman/C. Becnel)

5. Received and filed an update on Brentwood Boulevard Specific Plan. (H. Sword/W. Rhodes)

6. Adopted Resolution 2007-1 accepting the Third Annual Residential Growth Management Program (RGMP) Allocation Recommendation as submitted by the RGMP Allocation Recommendation Committee for calendar year 2007 (B. Kelleher/P. Ehler/H. Sword/B. Grewal)

7. Adopted Resolution 2007-2 authorizing submittal of a grant proposal to the Metropolitan Transportation Commission FY 2007/08 Transportation Development Act (TDA) Article 3 Pedestrian/Bicycle Program for funding of the Trail System Signage Project, a component of the Trails Project, CIP 522-52120. (B. Grewal/K. Wahl)

8. Adopted Resolution 2007-3 approving and authorizing the City Manager to execute Purchase Order change orders or Contract Amendments with specified companies, after approval as to form by the City Attorney, for updated not-to exceed amounts (P. Ehler/B. Bridgen)

9. Adopted Resolution 2007-4 approving and authorizing the City Manager to execute and submit a revised cover page to the Grant Agreement between the City of Brentwood and the California Cultural and Historical Endowment (CCHE) for the John Marsh Rehabilitation Project, CIP 352-52340 (C. Bronzan/K. Wahl)

10. Adopted Resolution 2007-5 authorizing the City Manager to approve a Purchase Order to J. C. Nelson Supply Company in the amount of $56,000 for janitorial supplies. (C. Bronzan/K. De Silva)

11. Adopted Resolution 2007-6 approving and authorizing the City Manager to execute Amendment No. 1 to the City of Brentwood Disadvantaged Business Enterprise Race-Neutral Implementation Agreement (B. Grewal/K. Wahl)

12. Adopted Resolution 2007-7 approving and authorizing City Manager or her designee to execute Amendment No. 4 to Purchase Agreement with Pizzagoni Family, Inc., to extend the closing date for sale of property at Sunset Industrial Complex (H. Sword/G. Rozenski)

13. Adopted Resolution 2007-8 approving classification descriptions and salary ranges for Assistant Finance Director, Assistant Community Development Director and repeal the Chief Finance Officer classification description and replace it with the Chief Financial Operations Officer classification description. (K. Chew/P. Standley)

14. Adopted Resolution 2007-9 to approve funding based on the 2005/06 Fiscal Year budget from the City’s Agricultural Administration Fund to the Brentwood Agricultural Land Trust for second six months of Fiscal Year 2006/07. (H. Sword/L. Maurer)

CONSENT CALENDAR ACTIONS (07:33 PM)
Motion: Approve Consent Calendar Items 1 - 2 and 5 - 14 as recommended. Items 3 and 4 pulled for discussion.
Moved by Brockman, seconded by Becnel.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

3. Adopt a Resolution approving and authorizing the City Manager to execute a purchase order with Bill Brandt Ford for eleven (11) Ford Crown Victoria and one (1) Ford Explorer replacement police vehicles, in an amount not to exceed $291,697.39. (P. Ehler/B. Bridgen/M. Evenson/K. King)

Police Lieutenant, Kevin King, presented a staff report and said staff had a method of rotating vehicles, which worked toward minimizing repairs and maximizing service life of the vehicles. Vehicles had not been replaced last year due to the move to the new Police facility. The purchase, along with scheduled replacements in the 2007/08 budget, would allow the transition to black and white cars with no additional expense to the City. Staff requested funding in the amount not to exceed $291,697.39. The intent of the Police Department was to bring back an informational report to Council showing a more accurate graphic rendition of the vehicles.

Mayor Taylor asked if the City had the money.

Director of Finance and Information Systems, Pam Ehler, stated the City had the funds and there was a reserve of $5.2 million.

Mayor Taylor asked when the fleet rotation would be completed.

Police Lieutenant, Kevin King, said staff expected to have approximately 14 vehicles in the 2007/08 budget. Those would replace the remaining vehicles and allow an increase of a couple vehicles. The City was four vehicles under what it should have and extra vehicles were not purchased due to the impact to the Police Department when located on Chestnut Street.

Motion: Adopt Resolution 2007-10 approving and authorizing the City Manager to execute a purchase order with Bill Brandt Ford for eleven (11) Ford Crown Victoria and one (1) Ford Explorer replacement police vehicles, in an amount not to exceed $291,697.39.
Moved by Becnel, no second required.

Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

4. Approve the reappointment of Donald Stirling and the appointments of Joseph Weber and David Bristow to the Planning Commission for two year terms expiring December 31, 2008 (B. Brockman/C. Becnel)

Council Member Becnel said he and Council Member Brockman had conducted interviews for the Planning Commission. He introduced Don Stirling, Joseph Weber and David Bristow.

Motion: Approve the reappointment of Donald Stirling and the appointments of Joseph Weber and David Bristow to the Planning Commission for two year terms expiring December 31, 2008.
Moved by Becnel, seconded by Brockman.

Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

PUBLIC HEARINGS (07:42 PM)

15. Consideration of an Ordinance amending in part Chapter 17.725 of the City of Brentwood Municipal Code and Ordinance No. 790 relating to the City’s Affordable Housing Program. (H. Sword/E. Bonneville)

Director of Community Development, Howard Sword, requested that the public hearing regarding the amendment in part of Chapter 17.725, be continued to March, 13, 2007.

Motion: Continue public hearing item regarding consideration of an Ordinance amending in part Chapter 17.725 of the City of Brentwood Municipal Code and Ordinance No. 790 relating to the City’s Affordable Housing Program.
Moved by Brockman, seconded by Becnel.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

NEW BUSINESS (07:43 PM)

16. Received the Independent Auditors Report and Comprehensive Annual Financial Report for Fiscal Year 2005/2006 (P. Ehler/K. Breen)

Items 16 and 17 were acted upon together.

Director of Finance and Information Systems, Pam Ehler, presented A.J. Majors of the independent auditors, Vavrineck, Trine, Day & Co. LLP.

A.J. Majors, Vavrineck, Trine, Day & Co. LLP., presented the results of the audit for both the City and Redevelopment Agency, and said financial statements were accurate. Work had been done in the area of internal controls in relationship to the financial statement and there were no reportable conditions. He spoke about the Governmental Accounting Standard Board (GASB), the American Institute of Public Accountants and post employment retirement benefits.

Mr. Majors said the Redevelopment Agency results were clean and Vavrineck, Trine, Day & Co. LLP, agreed with the numbers represented by the City. There was also a report presented regarding compliance with Redevelopment Agency law.

Council Member Stonebarger commented that staff did a great job preparing the report.

City Manager, Donna Landeros, stated the auditor worked for City Council and not City staff, and reported directly to Council. The City had an outstanding financial group and the Department Heads appreciated the work done by Finance. She thanked Director Ehler and the Finance staff.

Motion: Accept the Independent Auditors Report and Comprehensive Annual Financial Report for Fiscal Year 2005/2006 and the Redevelopment Agency Financial Statements for Fiscal Year 2005/06.
Moved by Becnel, seconded by Brockman.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey, Brandon; Stonebarger, Erick; Taylor

17. Received the Redevelopment Agency Financial Statements for Fiscal Year 2005/06. (P. Ehler/K. Breen)

Acted upon under Item 16.

18. Adopt a Resolution authorizing the City Manager to notify East Contra Costa Fire Protection District of the City’s intent to give thirty (30) day notice of cancellation of the agreement for the Third Firefighter (D. Landeros/D. Davies)

City Manager, Donna Landeros, said the recommendation was to adopt a Resolution authorizing the City Manager to notify the Fire District of the City’s intent to give a 30-day notice to cancel the agreement for the third firefighter. Former Mayor Swisher and Council Member Brockman had represented the City on the working group organized by the Fire District to look at financing of the District, service delivery model, and the masterplan for the District. The masterplan was underway two years ago. The issue of equity was raised for the City and why the City was being charged a subsidy for the third fire fighter. She believed the tax base within the City covered the operational costs. The Fire Chief had distributed the numbers on the cost of the fire service and the ultimate service delivery model of having three firefighters at each station throughout the District and the cost comparison of having the service provided by the District or by California Department of Forestry. In the revenues, there were projections and the District did not include the revenue from the City. The issue was the contract, which should not be continued, and there were a number of issues that needed to be resolved. At the last working group meeting, the Board of Supervisors’ representatives advised the members that the working group’s task was done. The task of conducting community meetings was delegated to the Interim Fire Chief. The community meetings were to assess the political viability of a rate increase or assessment that the property owners would be willing to pay to expand fire protection. The City’s task was done and the City needed to wait and see what the results of the process would be. It would be brought back to Council for consideration as to what Council wanted to see as the next steps for the City. The cost of the City establishing their own fire department would create a revenue gap of approximately $2.5 million. The City could start their own fire department and the difficulty was the uncertainty of knowing how much of the current property tax the City would be allowed to keep. She believed a regional approach was the best approach providing it was equitable and the City had a share in the decision making.

Council Member Richey asked City Manager to talk about the concern of job elimination based on the cancellation of the contract.

City Manager Landeros said the County Administrator’s reaction one year ago was that there would be immediate lay offs. The current County Administrator had been actively participating in discussions and had advised the City Manager that there may be a re-deployment of staff, but not staff lay offs. The City and County had talked about what the best deployment would be and the City was not convinced the third firefighter was essential at every station in the City. The District had a fund balance of $3 to $3.5 million, which was approximately 30 percent of their operating budget, and she believed the District could absorb the positions, and that would be a policy call of the Board of Supervisors.

Council Member Richey asked what was a forecasted impact on service delivery for the City should the contract be cancelled.

City Manager, Donna Landeros, said the Interim Fire Chief had said in the newspaper there would be no impact, and the County Administrator had said staff may be re-deployed, which did not quantify the impact.

Mayor Taylor requested public comments.

Bill Weisgerber, Interim Fire Chief, East Contra Costa Fire Protection District, said should the City elect to discontinue the supplemental contract with the District, it would constitute a loss of income to the current revenue and budget situation. The contract supported six additional firefighters, two of which were the third firefighter at two stations in the City. Lacking the agreement, the District would, through attrition and other absorption measures, retain the firefighters. The District would have to re-deploy the firefighters. Seven different communities were served and they would be placed at the most operationally advantageous areas. Not every fire station in the City would retain three firefighters, and it would be an operational priority absent an agreement. The assumption the District’s reserves would be used to maintain ongoing daily operations was erroneous. Daily operations would not be maintained on reserves and the District relied on their operative revenue income. The Fire Protect District had worked hard and remained committed to working out the options. If the final model would not require any supplemental revenue, the District requested the Council consider not discontinuing service until the District could complete the work with community meetings and policy discussions, and let the process come to its fruition.

Council Member Richey asked about the term operationally advantageous and asked if the firefighters would be moved or might be moved.

Interim Fire Chief Weisgerber responded the two, three-person engines would be placed in the highest call volume occurrence would be and it could be another area in the District. Based on the alarm analysis, the area would be Oakley and/or Discovery Bay.

Vince Wells, Firefighters of East Contra Costa County, asked Council to take no action on the resolution at this time until there were further discussions with the City, County and firefighters to determine the impact the decision would have.

Mayor Taylor closed public comments.

City Manager Landeros spoke about the reserve of $3 to $3.5 million. She said the fund balance could be considered one time only or on-going money. She spoke about components of the fund balance. There was not a lot of historical financial data because there were three separate districts until four years ago. The District was doing the best job they could and had placed a lot of effort into providing information to the City. There was not enough information to state the reserves should only be spent for one-time only expenditures. The City had contributed through the contract to the fund balance and there was surplus revenue over the expenditures. She was of the opinion that it was a resource that was available for the on-going operational expenditures.

Council Member Richey said he was a proponent of firefighters and he respected them. He had trouble with the community as the main function for funding when it was a County operation.

Council Member Becnel said as to whether the City should continue to subsidize the Fire District was a much larger issue which needed to be resolved. He agreed with Council Member Richey that a basic function of a City, County or Fire District should provide safety and security to the residents. The thought of not paying for a third firefighter without a guarantee from the Fire District or the County troubled him. He felt there were three problems: 1) monetary allocation by the County and Fire District; 2) governance, the County controlled the Fire District, the City did not. Far East County needed to have a voice and control over what happened with its fire services; and 3) The firefighters in Far East County were paid less than firefighters in other parts of the County and he felt it was unacceptable. The City would not save money going with California Department of Forestry and it was not local governance. If the residents of Far East County were to pay more money for fire services, the County would not have to make decisions about allocations of resources. Unless East County spoke with a united voice and forced the issue, there would not be an equitable resolution.

Council Member Stonebarger asked for clarification regarding the $3.2 or $3.4 million and if it had happened in the last year or numerous years.

City Manager Landeros said information had been provided verbally and not in writing.

Interim Fire Chief Weisgerber said the fund balance had accumulated recently, in the past two to three years.

Council Member Stonebarger said in the past two to three years, the Fire District had accumulated $3 to 3.5 million. The City had contributed approximately $1.9 million. He asked to have a third firefighter and that the firefighter be a paramedic, and he did not want to pay anything more than anyone else had to pay, especially if the City had no say in how the money was distributed.

Council Member Brockman said he was in favor of cancelling the contract. If there was re-deployment of personnel, move one of the vehicles here, and move one of the firefighters to another station. The top three stations were Oakley, Brentwood, and Discovery Bay, which meant there would be a third firefighter at one station in Brentwood.

Mayor Taylor said the City needed to be protected and did not need to pour money out. This would work for the benefit of the entire East County. He felt something would get resolved. If it went to the vote of the people, the people could decide what they desired and how much they would pay. This needed to go to the County Board of Supervisors.

Motion: Adopt Resolution 2007-11 authorizing the City Manager to notify East Contra Costa Fire Protection District of the City’s intent to give thirty (30) day notice of cancellation of the agreement for the Third Firefighter.
Moved by Brockman, seconded by Stonebarger, Erick.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey, Brandon; Stonebarger, Erick; Taylor

INFORMATIONAL REPORTS FROM COUNCIL MEMBERS (08:26 PM)

Mayor Taylor said he would be in Sacramento at training by League of California Cities. He spoke about his attendance at the Mayors Conference and said he had been selected to serve on the Mayors Conference Executive Board. He had attended Mary Piepho’s reorganization luncheon and Brentwood’s jazz band had also attended and performed.

REQUESTS FOR FUTURE AGENDA ITEMS (08:29 PM)

Council Member Brockman requested there be an agenda item next week to discuss a way for Council to bring up future agenda items and have a vote taken to determine if they would be placed on the agenda for discussion and possible action.

Council Member Becnel agreed with Council Member Brockman and said it gave Council Members the opportunity to decide whether or not they would like an item to be discussed.

Mayor Taylor said this would send a message to staff as to whether or not an item should be discussed.

ADJOURNMENT (08:32 PM)

Motion: Adjourn.
Moved by Becnel, seconded by Brockman.
Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey, Brandon; Stonebarger, Erick; Taylor

Respectfully submitted,



Cynthia Garcia, CMC
Assistant City Clerk
 

City Administration
City of Brentwood City Council
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