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CITY COUNCIL AGENDA ITEM NO. 14


Meeting Date: January 9, 2007

Subject/Title: Adopt a resolution to approve funding based on the 2005/06 Fiscal Year budget from the City’s Agricultural Administration Fund to the Brentwood Agricultural Land Trust for second six months of Fiscal Year 2006/07

Prepared by: Linda Maurer, Economic Development Manager
Denise Davies, Chief Finance Officer

Submitted by: Howard Sword, Community Development Director



RECOMMENDATION
Adopt a resolution to approve funding based on the 2005/06 Fiscal Year budget from the City’s Agricultural Administration Fund to the Brentwood Agricultural Land Trust for second six months of Fiscal Year 2006/07 in the amount of $105,335.00.

PREVIOUS ACTION
• On June 14, 2005, the City Council approved a phased funding approach for the Brentwood Agricultural Land Trust. Funding was approved for the first six months of Fiscal Year 2005/06. This approval set forth certain conditions for BALT to ensure future funding for its organization and operation.

• On December 13, 2005, the City Council approved funding for the second half of Fiscal Year 2005/06.

• On October 24, 2006, the City Council approved funding based on the 2005/06 Fiscal Year budget for the first six months of Fiscal Year 2006/07 in the amount of $105,335.00.

BACKGROUND

On November 21, 2006, the City of Brentwood received a letter from Bruce Ghiselli, Chairman of the Brentwood Agricultural Land Trust regarding BALT’s need to obtain operational funding for the second half of Fiscal Year 2006/07. Mr. Ghiselli indicated in the letter that without this funding, BALT would discontinue its operations in February 2007.

Staff originally recommended to the City Council at the October 24, 2006 meeting to fund the first six months of Fiscal Year 2006/07 in order to provide the Council with an opportunity to make any needed modifications to the program following the Agricultural Enterprise Program workshop in January 2007. At the time, staff believed the funding BALT received would be sufficient for the organization to continue operations until such time the Council provided staff further direction. In order to provide the Council time to consider policy changes and to provide funding to BALT that would be sufficient for their operations through June 30, 2007, staff recommends funding BALT for the second six months of Fiscal Year 2006/07 in the amount of $105,335.00.

If Council approves this request, the funding provided to BALT will be sufficient for their operations until June 30, 2007. This will provide time for the Council to consider policy changes, which can then be implemented in the 2007/2008 budget.

Further, attached to this staff report as provided by BALT, is their most recently adopted 2007 Strategic Plan.

FISCAL IMPACT
If approved by Council, funding for the second half of Fiscal Year 2006/07 would be appropriated from the City’s Agricultural Administration fund in the amount of $105,335.00. A budget adjustment would not be required as it has been approved in the 2006/07 Operating Budget.


Attachment:
Resolution
BALT’s 2007 Strategic Plan


RESOLUTION NO.


RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD TO APPROVE FUNDING BASED ON THE 2005/06 FISCAL YEAR BUDGET FROM THE CITY’S AGRICULTURAL ADMINISTRATION FUND TO THE BRENTWOOD AGRICULTURAL LAND TRUST FOR SECOND SIX MONTHS OF FISCAL YEAR 2006/07.


WHEREAS, the Brentwood Agricultural Land Trust (BALT) has submitted a budget request for Fiscal Year 2006/07;

WHEREAS, the proposed budget included increases for personnel and other expenses above that of the Fiscal Year 2005/06 amended budget;

WHEREAS, on October 24, 2006, the City Council approved funding based on the 2005/06 Fiscal Year budget for the first six months of Fiscal Year 2006/07 in the amount of $105,335.00;

WHEREAS, staff believed the funding BALT received would be sufficient for the organization to continue operations until such time the Council provided staff further direction at the upcoming January 2007 Agricultural Enterprise Workshop;

WHEREAS, on November 21, 2006, the City of Brentwood received a letter from Bruce Ghiselli, Chairman of the Brentwood Agricultural Land Trust indicating that funding for the second half of Fiscal Year 2006/07 would be necessary soon or BALT would discontinue its operations in February 2007; and

WHEREAS, in order to provide the Council time to consider policy changes and to provide funding to BALT that would be sufficient for their operations through June 30, 2007, staff recommends funding BALT for the second six months of Fiscal Year 2006/07 in the amount of $105,335.00.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood hereby approves funding from the City’s Agricultural Administrative Fund to the Brentwood Agricultural Land Trust for the second six months of Fiscal Year 2006/07, based on the amended budget amount from Fiscal Year 2005/06, in the amount of one-hundred and five thousand, three-hundred and thirty-five dollars ($105,335.00).

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 9th of January of 2007 by the following vote:


BRENTWOOD AGRICULTURAL LAND TRUST
2007 STRATEGIC PLAN
Mission: The mission of the Brentwood Agricultural Land Trust is to protect productive agricultural land and to promote the economic viability of agriculture in East Contra Costa County.

Vision: The Brentwood Agricultural Land Trust has a vision of the future of East Contra Costa County that we work towards as we pursue our mission. We envision a future in which:

• A vibrant, economically strong agricultural community thrives in many forms, from large agricultural producers to small organic farms, and has the flexibility to adapt to the changing demands of the local and world economy and support a diversity of farmers.

• The surrounding residential population values and actively supports local agriculture, both for its essential economic contribution to our community, and as the source of our community’s history, sense of place and unique character.

• The community regards local farmers as essential partners in creating a healthy, livable landscape, and farmers are held in high esteem and supported by the public and local government for their economic contribution to our community and their stewardship of the land.

• Today’s generations of farmers are able to pass on their land to those in next generation who wish to continue their family’s farming tradition or to new farmers seeking to join the our local farming community.

• Brentwood is increasingly valued throughout the Bay Area region, California and the nation as a unique agricultural region, and Brentwood agricultural products are known and demanded by consumers.

• The Brentwood Agricultural Land Trust is a respected organization, valued and trusted by the community as an important resource.

Values: Although there are many important principles that guide our work, the Brentwood Agricultural Land Trust emphasizes the following values as essential to our efforts:

• Respect. We recognize that farmers have fed our community for generations and we value the farmers who contribute to their land and their communities every day. We respect the wisdom that can be gained only through generations of experience farming the land in this place. We will work to earn the trust and respect of the farmers in our community through our own hard work, and by honoring the wisdom of their experience.

• Responsibility to the Future. We believe that it is essential to the well-being and security of our community that today’s farmers and future generations of farmers remain able to continue farming in the extraordinary soil and climate of our region, and make a living for their families farming. We recognize our responsibility to protect our valuable farmland and work with farmers to preserve our community’s farming tradition for future generations.

• Integrity. We are dedicated to fulfilling our mission with integrity and honesty, working with others in the spirit of cooperation and collaboration.

• Perseverance. We are committed to overcoming with integrity and perseverance any challenges we may encounter in achieving our mission to protect valuable agricultural land and promote local agriculture.

• Organizational Excellence. We are a professional, effective and efficient organization that is committed to excellence and accountability to our community.


Preserve Productive Agricultural Land In East Contra Costa County


Milestones
• Easement on 2450 Concord Avenue (January 2005)
• Easement on 296 Payne Avenue (July 2006)
• Easement on 510 Hoffman Lane (July 2006)
• City / BALT subcommittee (June 2005 – ongoing)
• Lead role in creating an agricultural history site at Nail Family property (October 2005 through June 2006)
• Presentation to City Council (February 2006)

Strategies
• Acquire agricultural conservation easements in East Contra Costa County.
• Work with City and EPS to amend and strengthen the City agricultural mitigation ordinance.
• Market agricultural conservation easement program to property owners.
• Educate property owners about tax benefits of donating conservation easements.
• Strengthen communication with Brentwood City Council and managers.
• Work with City to market TAC program with developers.
• Provide technical assistance with the County, LAFCO and other local jurisdictions developing agricultural mitigation programs.

Goals Staff Lead Board Lead Due
• Complete ongoing conservation easement transactions. Kathryn Bruce / Tom ongoing
o Frog Hollow Farms (11435 Byron Hwy.)
o Cohn property (3740 Balfour Road)
o Stenzil property (Marsh Creek Road)
o Rains property (2478 Marsh Creed Road)
• Develop other easement transactions Kathryn Bruce / Tom ongoing
• Continue outreach to property owners in the East Contra Costa County.
o Property owner seminar (December 2006)
o Quarterly newsletter (ongoing) Kathryn / Rhonda Board ongoing
• Work with the City and EPS to strengthen City agricultural mitigation program.
o Require mitigation in form of easements rather than fees.
o Increase any agricultural mitigation fee to fund 2006 / 2007 acre-for-acre mitigation costs (based on current land values).
o Consider establishing easement purchase price per acre rather than requiring an appraisal on each parcel.
o Create a strategic acquisition plan by location and characteristics.
o Consider BALT / City purchase and banking of TAC credits.
o Require productive agriculture in TAC transactions Kathryn Bruce / Tom January 2007
• Continue to work with the County to allow transfer of density between parcels in the County Agricultural Core to cluster development and assemble larger parcels of agricultural land. Kathryn Bruce / Tom ongoing
• Develop stewardship deposit and investment policy. Kathryn Finance Committee June 2007
• Build pool of conservation easement appraisers. Kathryn ongoing
• Provide quarterly reports to the Brentwood City Council, ECCID and Supervisor Mary Piepho regarding BALT’s land conservation activities. Kathryn ongoing


To Promote The Economic Vitality of Agriculture in East Contra Costa County

Milestones
• $35,000 Columbia Foundation Regional Marketing Grant (June 2005).
• $80,000 USDA Value Added Regional Marketing Grant (January 2006).
• Complete Buy Fresh / Buy Local logo and launch Buy Fresh/Buy Local marketing campaign (August 2006).
o Farmer Community meetings (September 2005, January, June & August 2006)
• Participation in drafting roadside stand and agricultural enterprise ordinance (considered by to Board of Supervisors - July 2005; anticipated adoption of ordinance – January 2007).
• Meetings with farmers and Supervisor Piepho regarding winery and agricultural permitting issues.

Strategies
• Continue regional marketing project with emphasis on Buy Fresh / Buy Local campaign.
• Continue work with the County Agricultural Advisory Task Force on agricultural zoning and permitting issues.
• Strengthen communication with the Brentwood City Council and managers, Chambers of Commerce, Harvest Time, CCWG&OGA, Growers and other organizations.
• Develop relationships with County Supervisors by raising the visibility of County agriculture through Buy Fresh / Buy Local.
• Explore collaborations with other organizations to develop institutional markets (schools, hospitals, colleges) for local produce.

Goals Staff Lead Board Lead Due
• Complete 2006 USDA Value Added Regional Marketing project. Kathryn Tom January 2007
• Work with the City, Chamber of Commerce, local governments, Harvest Time, CCWG&OGA, CAFF, and other organizations on regional marketing, with an emphasis on the Buy Fresh / Buy Local campaign. Kathryn / Rhonda ongoing
• Continue grant writing efforts to fund regional agricultural marketing with an emphasis on collaborative projects.
o Columbia Foundation (December 2006). Kathryn /
Rhonda ongoing
• Work with City and EPS to clarify permissible use of agricultural mitigation funds for agricultural enterprise activities. Kathryn Bruce / Tom /
Board January 2007
• Work with City to establish procedure for administrating agricultural enterprise grants from agricultural mitigation funds. Kathryn Bruce / Tom January 2007
• Amend BALT articles of incorporation and bylaws. Kathryn /
Harry Pollack Board January 2007
• Obtain letter of determination from the IRS for expanded activities within BALT’s 501(c)(3) exemption. Kathryn /
Silk Adler Colvin Board March 2007
• Work with CAFF, and other organizations to fund and implement collaborative projects, such as growers collaborative to facilitate institutional markets. Kathryn Board ongoing
• Hold quarterly informational meetings for local farmers. Rhonda Sheila /
Len Ongoing
• Participate in the County Agricultural Advisory Task Force. Kathryn Tom Ongoing
• Continue to work with the County and farmers on roadside stand and agricultural enterprise ordinance and permitting issues. Kathryn Tom October 2006
• Provide quarterly reports to the Brentwood City Council, ECCID, and Supervisor Mary Piepho regarding BALT’s agricultural enterprise activities. Kathryn Ongoing


Fundraising and Outreach


Milestones
• BALT Annual Dinner $22,000 (May 2005)
• BALT 2nd Annual Dinner $27,000 (May 2006)
• Columbia Foundation $35,000 (May 2005)
• USDA 2006 Value Added Grant $80,000 (January 2006)
• Taproot Foundation $50,000 in services (June 2005)
• New BALT logo and marketing message created through Taproot Foundation grant (October 2006)
• Resource Development Plan (March 2006)
• Articles about BALT and BALT projects:
o 110º Magazine (July 2005)
o Contra Costa Times February 2, 2006 regarding land conservation
o Brentwood News July 2005 regarding regional marketing
o 2nd Annual Dinner Press:
o Brentwood News (March 3, 2006)
o Contra Costa Times (May 1, 2006)
o Brentwood Press (May 19, 2006)
o Contra Costa Times (May 26,2006)
o Brentwood Press (May 26, 2006)
o Bay Area Bites Newsletter (May 28, 2006)
o Contra Costa Times (June 14, 2006)
o Brentwood News (June 30, 2006)
o Edible East Bay (Summer 2006)

o Black Diamond Living Magazine (June / July, 2006)
o Buy Fresh / Buy Local Press:
o Contra Costa Times (September 18, 2006)
o Channel 7 ABC News television coverage (September 18, 2006, 6:30pm)
o East Bay Business Times (September 22, 2006)
o Brentwood News (October 2, 2006)
o The Sunday Contra Costa Times; front page (October 15, 2006)
o Hometown News (Winter 2006)

Strategies
• Hire part-time development associate to write grants, develop membership and donors, and organize fundraising events.
• Hold Third Annual fundraising dinner.
• Establish a three-year fundraising plan.
• Build “Friends of BALT” membership and donor base.
• Increase public outreach.

Goals Staff Lead Board Lead Due
• Hold third annual BALT dinner in summer 2007. Rhonda / Dev. Ass. Bruce June 2006
• Form Development Committee (four meetings). Dev. Ass.
• Create a three-year fundraising plan. Dev. Ass.
• Build membership in “Friends of BALT”. Dev. Ass.
• Develop private donor base. Dev. Ass.
• Establish publicity goals / plan for next year: Kathryn / Dev. Ass.
o Article in Chamber of Commerce newsletter
o 110º magazine
o Diablo magazine
o Contra Costa County Farm Bureau
• Produce newsletter quarterly and e-newsletter monthly. Kathryn / Rhonda Quarterly newsletter Monthly email letter
• New website through Taproot. Rhonda December 2007


Board Structure, Organization and Administration


Milestones
• New Board members:
o Bob Cecchini (February 2005)
o Len Del Chiaro (September 2005)
o David Wahl (October 2005)
• Hired new administrative assistant, Rhonda Oliva – 140 hrs. per month (May 2006).
• BALT / City Subcommittee (June 2005 to present).
• Managed significant USDA and private foundation grants (June 2005 – January 2007).
• Hired and managed consultants on large grant funded projects (June 2005 – January 2007).
• Created comprehensive Strategic Plan for organization, updated for 2007.
• Developed budgeting and accounting program that reflects multiple programs and funding sources (October 2006).


Strategies
• Continue Board training.
• Work with the City to amend and strengthen the City ordinance.
• Strengthen relationships and improve communications with the Brentwood City council and managers.
• Establish record management policy.
• Manage consultants on grant projects.
• Regularly present BALT activities to the City Council.

Goals Staff Lead Board Lead Due
• Workshop with Marc Smiley on Organization Development. Kathryn Board December 2006
• Work with City and EPS on amended ordinance. Kathryn Tom / Bruce / January 2007
• Amend BALT articles of incorporation and bylaws. Kathryn / Harry Pollack Board January 2007
• Provide the new City Council (as an agenda item) a presentation of BALT’s accomplishments and goals. Kathryn Board January 2007
• Meet with City Manager and one, or more, Council Member(s) on a regularly scheduled monthly basis. Kathryn Bruce / Tom ongoing
• Obtain letter of determination from the IRS for expanded activities within BALT’s 501(c)(3) exemption. Kathryn / Silk Adler & Colvin March 2007
• Establish investment guidelines for stewardship fund. Finance Committee June 2007
• Develop stronger relationships with City staff and managers, County Board of Supervisors and staff, and other public officials. Kathryn Board ongoing
• Prepare comprehensive filling system and records management policy. Rhonda September 2007

 

City Administration
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