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CITY COUNCIL AGENDA ITEM NO. 13


Meeting Date: January 9, 2007

Subject/Title: Adopt a Resolution approving classification descriptions and salary ranges for Assistant Finance Director and Assistant Community Development Director; and repeal the Chief Finance Officer classification description and replace it with the Chief Financial Operations Officer classification description.

Prepared by: Patti Standley, Human Resources Manager

Submitted by: Karen L. Chew, Assistant City Manager


RECOMMENDATION
Adopt a Resolution approving the classification descriptions and salary ranges for Assistant Finance Director and Assistant Community Development Director; and repeal the Chief Finance Officer classification description and replace it with the Chief Financial Operations Officer classification description.

PREVIOUS ACTION
None.

BACKGROUND
Like businesses through out the United States, cities are feeling the impact of the upcoming retirements of the “baby boomers”. Recruiting highly qualified replacements for key executive positions is becoming increasingly difficult.

The City of Brentwood will experience several retirements of key department directors in the next 4-5 years. Continuity is one of the hallmarks of well managed cities, so the executive staff is working on succession planning. To accomplish this we are recommending that 2 currently vacant positions be upgraded to create two new positions of Assistant Finance Director and Assistant Community Development Director. Establishing these positions will provide an opportunity to recruit and prepare staff for our top-level positions and will assist with the transition periods when the Department Directors retire.

Repealing the Chief Finance Officer and replacing it with the Chief Financial Operations Officer will address the changes to the scope of work and level of responsibility that occur when the Assistant Finance Director classification is filled.

FISCAL IMPACT
The Assistant Director positions replace two lower level positions that are currently vacant. The increased cost to replace these vacant positions with Assistant Director classifications is $32,500 annually based on A Step. The lower level vacant positions are currently included in the approved budget at a level higher than A step and would amount to a net increased amount of $750 annually. Since these positions have been vacant most of the year there is $265,000 in salary and benefit savings which will more than offset the increased cost this year.

Attachment:
Resolution



RESOLUTION NO.


ADOPT A RESOLUTION APPROVING CLASSIFICATION DESCRIPTIONS AND SALARY RANGES FOR ASSISTANT FINANCE DIRECTOR AND ASSISTANT COMMUNITY DEVELOPMENT DIRECTOR; AND REPEAL THE CHIEF FINANCE OFFICER CLASSIFICATION DESCRIPTION AND REPLACE IT WITH THE CHIEF FINANCIAL OPERATIONS OFFICER CLASSIFICATION DESCRIPTION


WHEREAS, the City of Brentwood will experience several retirements of key department directors in the next 4-5 years, and

WHEREAS, continuity is one of the hallmarks of well managed cities, so the executive staff is working on succession planning, and

WHEREAS, to accomplish this we are recommending that 2 currently vacant positions be upgraded to created two new positions of Assistant Finance Director and Assistant Community Development Director, and

WHEREAS, establishing these positions will provide an opportunity to recruit and prepare staff for our top-level positions and will assist with the transition periods when the Department Directors retire, and

WHEREAS, repealing the Chief Finance Officer and replacing it with the Chief Financial Operations Officer will address the changes to the scope of work and level of responsibility that occur when the Assistant Finance Director classification is filled, and

WHEREAS, the new classification descriptions are attached as Exhibit A (Assistant Finance Director) and Exhibit B (Assistant Community Development Director), and

WHEREAS, staff recommends approval of the new classification descriptions as defined and based upon internal equity with existing City classifications and a salary survey of other benchmark jurisdictions, staff recommends the annual salary ranges as follows:

Assistant Finance Director $ 95,693.40 - $116,323.68
Assistant Community Development Director $100,982.76 - $133,684.80

WHEREAS, staff recommends that the classification description for Chief Finance Officer is repealed, and

WHEREAS, staff recommends approval of the Chief Financial Operations Officer classification description as described in Exhibit C and, based upon internal equity with existing City classifications, no change to the salary range:

Chief Financial Operations Officer $ 89,713.80 - $109,058.64




NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood
1. Approves the classification and salary ranges provided above for the Assistant Finance Director, Assistant Community Development Director and Chief Financial Operations Officer.
2. Repeals the classification description for the Chief Finance Officer.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the January 9, 2007 by the following vote:



Attachment:
Exhibit A (Assistant Finance Director)
Exhibit B (Assistant Community Development Director)
Exhibit C (Chief Financial Operations Officer)

EXHIBIT A
CITY OF BRENTWOOD
ASSISTANT FINANCE DIRECTOR
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under administrative direction of the City Treasurer/Director of Finance and Information Systems, coordinates, supervises, directs and participates in work related to City financial functions, including accounting and accounting systems, auditing, cash management, purchasing, assessment district administration and grant accounting and reporting; coordinates preparation and implementation of the City’s Operating and Capital Improvement budgets; performs complex short and long range economic forecasts and analyses, and reports on financial and budgetary conditions; plans, organizes, supervises, reviews and participates in the work of management, professional, technical and office support staff; coordinates activities with City departments, outside agencies and organizations; provides highly responsible and complex administrative support to the Director; serves as Acting Director in Director’s absence; performs other related duties as required.
IDENTIFYING CHARACTERISTICS
The Assistant Finance Director is considered a second-level management position. This position works closely with the City Treasurer/Director of Finance and Information Systems in developing and implementing department-wide goals and objectives, and with division managers to successfully achieve these objectives. Divisions are managed through this position and responsibilities include overall development, implementation, and administration of divisional and department programs, processes, policies, and/or procedures. As a second-level management position, the Assistant Finance Director is also responsible for the development, administration, and control of associated budget(s). This classification is distinguished from the Chief Financial Operations Officer by the level of professional expertise required and performance of overall management responsibilities within assigned areas.
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Assumes management responsibility for assigned services and activities of the Finance Division; manage work related to the City’s financial functions including accounting and accounting systems, budget preparation and implementation, payroll, utility billing, accounts payable and receivable, auditing, cash management, purchasing, grants, assessment district administration, and assists with coordination and personally participates in the City investment process.
2. Manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures as well as recommendations to revise policies and procedures, including those to meet legal requirements.
3. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels.
CITY OF BRENTWOOD
Assistant Finance Director (Continued)
4. Plans, directs, coordinates, and/or reviews the work plan for management, supervisory, professional, and technical staff; assigns work activities, projects, and programs; reviews and evaluates work products, methods, and procedures; meets with subordinate managers and staff for planning and evaluation of activities and to identify and resolve problems.
5. Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
6. Oversees and participates in the development and administration of assigned Division’s and Department’s annual budget; participates in the forecast of funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements adjustments.
7. Assumes management responsibility for the timely and accurate preparation of City budget documents and financial reports in accordance with City policies and generally accepted accounting principles and standards (GAAP); serves as lead analyst on complex processes, studies, and reports including operations budget, Comprehensive Annual Financial Report, audit, and Cost Allocation Plan Fees Study.
8. Ensures that reports are prepared as necessary and in accordance with policy and practices; prepares or directs the preparation and reconciliation of journals, ledgers, and other accounting records; prepares or directs the preparation of records and reports for submission to various regulatory and other governmental agencies.
9. Participates in a variety of special projects; researches, compiles, reviews, and analyzes data for special projects.
10. Serves as technical lead regarding accounting software; analyzes problems, answers questions, reviews system security, and resolves problems with software vendor and Information Systems Division.
11. Serves as the liaison for the Finance Division with other divisions, departments, and outside agencies; negotiates and resolves sensitive and controversial issues.
12. Serves as staff on a variety of boards, commissions, and committees; prepares and presents staff reports and other necessary correspondence.
13. Provides responsible staff assistance to the City Treasurer/Director of Finance and Information System; conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to financial programs, policies, and procedures as appropriate.
14. Attends and participates in professional group meetings; maintain awareness of new trends and developments in the field of finance; incorporates new developments as appropriate.
15. Responds to and resolves difficult and sensitive citizen inquiries and complaints.
16. Serves as the acting Director of the Department in the Director’s absence; makes decisions and provides information as necessary in the Director’s absence.
17. Performs related duties as required.

CITY OF BRENTWOOD
Assistant Finance Director (Continued)
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
Operational characteristics, services, and activities of a finance program.
Principles and practices of public agency financial management including general and governmental accounting, budgeting, auditing, and reporting functions and Generally Accepted Accounting Principles (GAAP).
Management and supervision principles and practices.
Principles and practices of program development and administration.
Information technology hardware and software related to financial systems.
Principles and practices of municipal budget preparation and administration.
Principles of supervision, training, and performance evaluation.
Personnel policies and practices.
Pertinent federal, state, and local laws, codes, and regulations including those regarding public agency financial operations.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Ability to:
Oversee and participate in the management of a comprehensive Finance Division including accounting and accounting systems, budget preparation and implementation, payroll, utility billing, accounts payable and receivable, auditing, cash management, purchasing, grants, and assessment district administration.
Design, establish, and supervise the maintenance of municipal financial systems.
Oversee, direct, and coordinate the work of lower level staff.
Select, supervise, train, and evaluate staff.
Participate in the development and administration of division goals, objectives, and procedures.
Make adjustments to operating procedures as necessary to improve organizational effectiveness.
Prepare and administer large program budgets.
Oversee and participate in the maintenance of accurate financial records.
Analyze complex accounting and fiscal issues and recommend resolution.
Prepare clear and concise administrative and financial reports for informational, auditing, and operational use.
Analyze operational and personnel problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods and techniques.
Interpret and apply federal, state, and local policies, laws, and regulations.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Adapt to changing technologies and learn functionality of new equipment and systems.
Communicate clearly and concisely, both orally and in writing.
Deal patiently and tactfully with department/division heads, elected officials, outside agencies, and the public.
Establish and maintain effective working relationships with those contacted in the course of work including but not limited to department/division heads, elected officials, outside agencies and .

CITY OF BRENTWOOD
Assistant Finance Director (Continued)
Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training:
A Bachelor’s degree from an accredited college or university with major course work in accounting, business administration, public administration, or a related field.
Experience:
Five years of increasingly responsible professional accounting and finance experience including three years of administrative and supervisory experience. Public agency experience is highly desirable.
License or Certificate:
Must possess and maintain appropriate driver’s license.
Certification as a Certified Public Accountant (CPA) is highly desirable.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
FLSA Designation: Exempt



January 9, 2007
City of Brentwood

EXHIBIT B
CITY OF BRENTWOOD
ASSISTANT COMMUNITY DEVELOPMENT DIRECTOR
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under administrative direction of the Director of Community Development, directs, manages, supervises, and coordinates the activities and operations which involve more than one of the Divisions of the Community Development Department including the Building, Economic Development, Housing, Planning, and Redevelopment Divisions; acts in the absence of the Director; coordinates assigned activities with other divisions, departments, and outside agencies; and provides highly responsible and complex administrative support and technical/professional advice and assistance to Director of Community Development and Planning Commission; and performs other duties as assigned.
IDENTIFYING CHARACTERISTICS
The Assistant Community Development Director is considered a second-level management position. This position works closely with the Director of Community Development in developing and implementing department-wide goals and objectives, and with division managers to successfully achieve these objectives. Divisions are managed through this position and responsibilities include overall development, implementation, and administration of divisional and department programs, processes, policies, and/or procedures. As a second-level management position, the Assistant Community Development Director is also responsible for the development, administration, and control of associated budget(s). This classification is distinguished from the various division managers by the level of professional expertise required and performance of overall management responsibilities within assigned areas.
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Assumes management responsibility for the services and activities of the Building, Economic Development, Housing, Planning, and Redevelopment Divisions.
2. Manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures as well as recommendations to revise policies and procedures, including those to meet legal requirements.
3. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels.
4. Plans, directs, coordinates, and reviews the work plan for management, supervisory, professional, and technical staff; assigns work activities, projects, and programs; reviews and evaluates work products, methods, and procedures; meets with subordinate managers and staff for planning and
CITY OF BRENTWOOD
Assistant Community Development Director (Continued)
evaluation of activities and to identify and resolve problems.
5. Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
6. Oversees and participates in the development and administration of assigned Division’s and Department’s annual budget; participates in the forecast of funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements adjustments.
7. Directs and participates in the processing of major projects including annexations, general plan amendments, re-zonings, major subdivisions, and non-residential development projects.
8. Oversees the processing, review, and scheduling of development applications submitted to the City; ensures result is a thorough, comprehensive project analysis that is consistent with all City codes and ordinances; ensures implementation of the City’s General Plan and City Council decisions.
9. Develops, maintains, updates, implements, and interprets the City’s General Plan, Zoning Ordinance, State Subdivision Map Act, area plans, environmental impact reports, capital improvement plans, and related City codes, ordinances, and policies affecting and/or related to planning and land use issues.
10. Signs off of mylars for final maps, grading and improvement plans, development projects, and related items.
11. Serves as the liaison for the Community Development Department with other divisions, departments, and outside agencies; meets with developers, engineers, architects, and other project proponents to explain City policies, design issues, and City standards relating to new project development; negotiates and resolves sensitive and controversial issues.
12. Serves as staff on a variety of boards, commissions, and committees including to provide technical and professional advice; schedules items for Planning Commission review and action; prepares and coordinates reports and presentations on current planning issues for City Council, Planning Commission, community groups, and regulatory agencies; ensures timely action on City Council and Planning Commission directives and initiatives.
13. Provides responsible staff assistance to the Director of Community Development; conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to planning programs, policies, and procedures as appropriate.
14. Advises the Director of Community Development and the Planning Commission on aspects of City planning and the implementation of the Zoning Ordinance and other development regulations.
15. Develops and maintains records, statistics and reports on planning related activities.
16. Attends and participates in professional group meetings; maintain awareness of new trends and developments in the field of planning; incorporates new developments as appropriate.
CITY OF BRENTWOOD
Assistant Community Development Director (Continued)

17. Responds to and resolves difficult and sensitive citizen inquiries and complaints.
18. Performs related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
Operational characteristics, services, and activities of a planning program.
Principles and practices of program development and administration.
Principles and practices of policy development and implementation.
Principles and practices of leadership, motivation, team building and conflict resolution..
Modern principles, practices, and techniques of current and advanced planning.
Land use, physical design, demographic, environmental, economic, and social concepts as applied to municipal planning.
Statistical methods and research techniques applicable to the preparation of municipal planning studies.
Principles and practices of municipal budget preparation and administration.
Principles of supervision, training, and performance evaluation.
Personnel policies and practices.
Pertinent federal, state, and local laws, codes, and regulations.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Ability to:
Oversee and participate in the management of a comprehensive planning program including current and advanced planning activities and projects.
Oversee, direct, and coordinate the work of lower level staff.
Select, supervise, train, and evaluate staff.
Participate in the development and administration of division goals, objectives, and procedures.
Analyze complex planning issues, evaluate alternatives and reach sound conclusions.
Exercise sound independent judgment.
Make adjustments to operating procedures as necessary to improve organizational effectiveness.
Prepare and administer large program budgets.
Prepare clear and concise administrative and financial reports.
Analyze operational and personnel problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goal.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods and techniques.
Review and prepare ordinances, resolutions, and other legal documents.
Read blueprints, site plans, topography maps, and related documents.
Interpret and apply federal, state, and local policies, laws, and regulations.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Communicate clearly and concisely, both orally and in writing.
CITY OF BRENTWOOD
Assistant Community Development Director (Continued)

Deal patiently and tactfully with department/division heads, elected officials, outside agencies, and the public.
Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training:
A Bachelor’s degree from an accredited college or university with major course work in urban or regional planning or a related field. A Master’s degree in urban or regional planning is desirable.
Experience:
Five years of increasingly responsible community development experience including two years as a supervisor managing program planning and development. Budget administration experience is highly desirable.
License or Certificate:
Must possess and maintain appropriate driver’s license.
Possession of certification as a professional planner from the American Institute of Certified Planners is highly desirable.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
FLSA Designation: Exempt
January 9, 2007
City of Brentwood


EXHIBIT C
CITY OF BRENTWOOD
CHIEF FINANCIAL OPERATIONS OFFICER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under administrative direction of the Assistant Finance Director and the City Treasurer/Director of Finance and Information Systems, directs, manages, supervises, and coordinates the activities and operations of the Finance Operations Division within the Finance and Information Systems Department including accounting and accounting systems, budget preparation and implementation, payroll, utility billing, accounts payable, auditing, cash management, purchasing, and grants; performs complex financial analysis and other professional accounting work; coordinates assigned activities with other divisions, departments, and outside agencies; and provides highly responsible and complex administrative support to the Assistant Finance Director and the City Treasurer/Director of Finance and Information Systems.
IDENTIFYING CHARACTERISTICS
The Chief Finance Officer is considered a Division Manager with responsibility for the management of a Division that includes several line areas/sections or functional work groups of significant depth and complexity. Responsibilities include overall administration and implementation of a Division including development of Division objectives and design and implementation of supporting units, programs, processes, policies, and/or procedures to successfully achieve those objectives. A Division Manager is also responsible for the development, administration, and control of the associated budget(s). This classification is distinguished from the Assistant Director of Finance in that the Assistant Director has overall responsibility for additional functions of the department as well as the functions of the Chief Financial Operations Officer.
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Assumes management responsibility for assigned services and activities of the Finance Division; manage work related to the City’s financial functions including accounting and accounting systems, budget preparation and implementation, payroll, utility billing, accounts payable, auditing, cash management, purchasing, and grants.
2. Manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures including those to meet legal requirements.
3. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels.
4. Plans, directs, coordinates, and reviews the work plan for supervisory, professional, and technical
CITY OF BRENTWOOD
Chief Financial Operations Officer (Continued)
staff; assigns work activities, projects, and programs; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems.
5. Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
6. Oversees and participates in the development and administration of the Division’s annual budget; participates in the forecast of funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements adjustments.
7. Assumes management responsibility for the timely and accurate preparation of City budget documents and financial reports in accordance with City policies and generally accepted accounting principles and standards (GAAP); serves as lead analyst on complex processes, studies, and reports including operations budget, Comprehensive Annual Financial Report, audit, and Cost Allocation Plan Fees Study.
8. Ensures that reports are prepared as necessary and in accordance with policy and practices; prepares or directs the preparation and reconciliation of journals, ledgers, and other accounting records; prepares or directs the preparation of records and reports for submission to various regulatory and other governmental agencies.
9. Participates in a variety of special projects; researches, compiles, reviews, and analyzes data for special projects.
10. Serves as technical lead regarding accounting software; analyzes problems, answers questions, reviews system security, and resolves problems with software vendor and Information Systems Division.
11. Serves as the liaison for the Finance Division with other divisions, departments, and outside agencies; negotiates and resolves sensitive and controversial issues.
12. Serves as staff on a variety of boards, commissions, and committees; prepares and presents staff reports and other necessary correspondence.
13. Provides responsible staff assistance to the Assistant Finance Director and the City Treasurer/Director of Finance and Information System; conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to financial programs, policies, and procedures as appropriate.
14. Attends and participates in professional group meetings; maintain awareness of new trends and developments in the field of finance; incorporates new developments as appropriate.
15. Responds to and resolves difficult and sensitive citizen inquiries and complaints.
16. Performs related duties as required.



CITY OF BRENTWOOD
Chief Financial Operations Officer (Continued)
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
Operational characteristics, services, and activities of a finance program.
Principles and practices of public agency financial management including general and governmental accounting, budgeting, auditing, and reporting functions and Generally Accepted Accounting Principles (GAAP).
Principles and practices of program development and administration.
Information technology hardware and software related to financial systems.
Principles and practices of municipal budget preparation and administration.
Principles of supervision, training, and performance evaluation.
Pertinent federal, state, and local laws, codes, and regulations including those regarding public agency financial operations.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Ability to:
Oversee and participate in the management of a comprehensive Finance Division including accounting and accounting systems, budget preparation and implementation, payroll, utility billing, accounts payable, auditing, cash management, purchasing, and grants.
Design, establish, and supervise the maintenance of municipal financial systems.
Oversee, direct, and coordinate the work of lower level staff.
Select, supervise, train, and evaluate staff.
Participate in the development and administration of division goals, objectives, and procedures.
Make adjustments to operating procedures as necessary to improve organizational effectiveness.
Prepare and administer large program budgets.
Oversee and participate in the maintenance of accurate financial records.
Analyze complex accounting and fiscal issues and recommend resolution.
Prepare clear and concise administrative and financial reports for informational, auditing, and operational use.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods and techniques.
Interpret and apply federal, state, and local policies, laws, and regulations.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Adapt to changing technologies and learn functionality of new equipment and systems.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.



CITY OF BRENTWOOD
Chief Financial Operations Officer (Continued)
Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training:
A Bachelor’s degree from an accredited college or university with major course work in accounting, business administration, public administration, or a related field.
Experience:
Five years of increasingly responsible professional accounting and finance experience including two years of administrative and supervisory experience. Public agency experience is highly desirable.
License or Certificate:
Possession of an appropriate driver’s license.
Certification as a Certified Public Accountant (CPA) is desirable.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.

FLSA Designation: Exempt
Established: February, 2005
Johnson & Associates

Revised City of Brentwood
January 9, 2007

 

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov