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CITY COUNCIL AGENDA ITEM NO. 10



Meeting Date: January 9, 2007

Subject/Title: Adopt a Resolution authorizing the City Manager to approve a Purchase Order to J. C. Nelson Supply Company in the amount of $56,000 for janitorial supplies.

Submitted by: Craig Bronzan, Director of Parks and Recreation
Ken De Silva, Landscape/Facilities Manager

Approved by: Donna Landeros, City Manager


RECOMMENDATION
Adopt a Resolution authorizing the City Manager to approve a Purchase Order to J. C. Nelson Supply Company in the amount of $56,000 for janitorial supplies.

PREVIOUS ACTION
City Council approval of $16,000 Purchase Order to Cole Supply on February 11, 2003, after going out to bid for janitorial supplies for the City. Cole Supply Company was the low bid for materials and a Purchase Order was approved.

BACKGROUND
On September 19, 2006 the City staff sent out Quotation Request (bid) for janitorial supplies for the City to five janitorial supply companies which included Cole Supply, Universal Building Services, Waxies Enterprises, Consistent Maintenance Systems, and J.C. Nelson (attachment 3). Attached is the monthly cost comparison based on the bids returned (attachment 1).

Consistent Maintenance Systems provided the lowest quote; however they did not respond to a request for additional information on conformance with shipping requirements.

Bids were closed on November 17, 2006. All but Consistent Maintenance Systems responded to the request for shipping information. Due to the non-response of Consistent Maintenance Systems, we selected the next lowest bid, the lowest responsible bidder, J.C. Nelson.

Our currently supplier, Cole Supply was the highest bidder.

FISCAL IMPACT
Annual estimated costs are $56,000. This is budgeted in the Facilities 707 account. These quotes reflect an annual savings of $9,000 over Cole Supply (attachment 2).

ATTACHMENTS
• Monthly Comparison of all bidders
• Comparison of current supplier and lowest bid
• Bids Received
• Resolution




RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO APPROVE A PURCHASE ORDER TO J. C. NELSON SUPPLY COMPANY IN THE AMOUNT OF $56,000 FOR JANITORIAL SUPPLIES.



WHEREAS, the City staff solicited competitive bids for janitorial supplies; and

WHEREAS, the savings associated with this project will reduce annual operating costs of associated facilities; and

WHEREAS, these purchases shall commence immediately as to be effective this fiscal year.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, authorizes the City Manager to approve a Purchase Order to J. C. Nelson Supply Company in the amount of $56,000 for janitorial supplies.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 9th day of January 2007 by the following vote:


 

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