CITY COUNCIL AGENDA ITEM
Meeting Date: January 9, 2007
Subject/Title: Adopt a Resolution authorizing the City Manager to approve a
Purchase Order to J. C. Nelson Supply Company in the amount of $56,000 for
Submitted by: Craig Bronzan, Director of Parks and Recreation
Ken De Silva, Landscape/Facilities Manager
Approved by: Donna Landeros, City Manager
Adopt a Resolution authorizing the City Manager to approve a Purchase Order
to J. C. Nelson Supply Company in the amount of $56,000 for janitorial
City Council approval of $16,000 Purchase Order to Cole Supply on February
11, 2003, after going out to bid for janitorial supplies for the City. Cole
Supply Company was the low bid for materials and a Purchase Order was
On September 19, 2006 the City staff sent out Quotation Request (bid) for
janitorial supplies for the City to five janitorial supply companies which
included Cole Supply, Universal Building Services, Waxies Enterprises,
Consistent Maintenance Systems, and J.C. Nelson (attachment 3). Attached is
the monthly cost comparison based on the bids returned (attachment 1).
Consistent Maintenance Systems provided the lowest quote; however they did
not respond to a request for additional information on conformance with
Bids were closed on November 17, 2006. All but Consistent Maintenance
Systems responded to the request for shipping information. Due to the
non-response of Consistent Maintenance Systems, we selected the next lowest
bid, the lowest responsible bidder, J.C. Nelson.
Our currently supplier, Cole Supply was the highest bidder.
Annual estimated costs are $56,000. This is budgeted in the Facilities 707
account. These quotes reflect an annual savings of $9,000 over Cole Supply
• Monthly Comparison of all bidders
• Comparison of current supplier and lowest bid
• Bids Received
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE
CITY MANAGER TO APPROVE A PURCHASE ORDER TO J. C. NELSON SUPPLY COMPANY IN
THE AMOUNT OF $56,000 FOR JANITORIAL SUPPLIES.
WHEREAS, the City staff solicited competitive bids for janitorial supplies;
WHEREAS, the savings associated with this project will reduce annual
operating costs of associated facilities; and
WHEREAS, these purchases shall commence immediately as to be effective this
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood,
authorizes the City Manager to approve a Purchase Order to J. C. Nelson
Supply Company in the amount of $56,000 for janitorial supplies.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at
a regular meeting on the 9th day of January 2007 by the following vote: