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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 9



Meeting Date: January 9, 2007

Subject/Title: Adopt a Resolution approving and authorizing the City Manager to execute and submit a revised cover page to the Grant Agreement between the City of Brentwood and the California Cultural and Historical Endowment (CCHE) for the John Marsh Rehabilitation Project, CIP 352-52340

Prepared by: Karen Wahl, Grants Program Manager

Submitted by: Craig Bronzan, Director, Parks and Recreation

RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager to execute and submit a revised cover page to the Grant Agreement in the amount of $819,839 between the City of Brentwood and the California Cultural and Historical Endowment (CCHE) for the John Marsh Home Rehabilitation Project, CIP 352-52340.

PREVIOUS ACTION
On September 24, 2004, Council approved Resolution 2004-229 approving filing a grant application to CCHE for the John Marsh Home Rehabilitation Project and designating the City Manager as the City’s authorized representative to execute the necessary documents for this grant program.

On December 13, 2005, Council approved Resolution 2005-300 approving and authorizing the City Manager to execute a Grant Agreement between the City of Brentwood and the California Cultural and Historical Endowment (CCHE) for the John Marsh Rehabilitation Project, CIP 352-52340 and revising the CIP 352-52340 project sheet accordingly.

On October 10, 2006, Council approved Resolution 2006-243 approving and authorizing the City Manager to sign a contract with the State Department of Parks and Recreation (DPR) for purposes of implementing a California Cultural and Historical Endowment (CCHE) grant to fulfill long-term tenure requirements as modified by CCHE for the John Marsh Home Rehabilitation Project, CIP 352-52340

BACKGROUND
The California Cultural and Historical Endowment (CCHE) was established by the State Library in September 2002 as a result of passage of AB 716, Firebaugh, Chapter 1126, Statutes of 2002. CCHE was formed for the sole purpose of using Proposition 40 funds to make grants and loans to public agencies and nonprofit organizations to protect and preserve California’s cultural and historic resources.

The City of Brentwood, in collaboration with DPR and with support from the John Marsh Historic Trust, applied for funding in October 2004 for the rehabilitation of the John Marsh Home and was awarded the grant in May 2005. In anticipation of the grant agreement, the City and State DPR formalized an MOU in June 2005 providing the general principles for working together to restore the John Marsh Home, a State Park property.

The grant agreement was finalized by CCHE staff and their counsel and sent to the City for signature in November 2005. Approximately five months later, we were advised that although the agreement had been signed by CCHE staff our project was not being given approval to proceed due to their staff’s concerns with regard to ownership/long-term tenure requirements for projects awarded to non-profit organizations in the second cycle of funding. At the September 7, 2006 CCHE Board meeting a motion was approved to modify the tenure requirement of CCHE grant agreements for projects. A contract was developed jointly by DPR and CCHE which was executed by the City of Brentwood on October 10, 2006.

A meeting with City, State Parks and John Marsh Historic Trust staff was requested and held on November 17, 2006 by Frank Ramirez, CCHE Project Liaison to discuss the status of the City’s project. At this meeting we were advised that the agreement would not be released nor a notice to proceed given due to the outdated timelines of the agreement. Due to a mishap at the CCHE offices, the cover sheet of the agreement must be resigned with revised dates rather than executing an amendment to the original contract. The original start and finish dates for the project were May 18, 2005 – December 31, 2007. The new start date will be January 15, 2006 and end date will be August 1, 2008.

FISCAL IMPACT
The City has been awarded $819,839 for the John Marsh Home Rehabilitation Project from the California Cultural and Historical Endowment grant. There is no fiscal impact in the execution of this new cover page to the agreement.


Attachments:
Resolution
Revised Cover Page to CCHE Grant Agreement
June 2005 MOU
Original CCHE Grant Agreement



RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AND SUBMIT A REVISED COVER PAGE TO THE GRANT AGREEMENT IN THE AMOUNT OF $819,839 BETWEEN THE CITY OF BRENTWOOD AND THE CALIFORNIA CULTURAL AND HISTORICAL ENDOWMENT (CCHE) FOR THE JOHN MARSH HOME REHABILITATION PROJECT, CIP 352-52340

WHEREAS, CCHE has been delegated the responsibility for the creation and administration of the Grant Agreement between the City of Brentwood and CCHE; and

WHEREAS, the City of Brentwood has been awarded a grant from the California Cultural and Historical Endowment for the John Marsh Home Rehabilitation Project, CIP 352-52340; and

WHEREAS, the project has not been given a notice to proceed from CCHE nor has an agreement been received; and

WHEREAS, project timelines are no longer current and the start and end date of the agreement must be revised before an executed agreement will be released by CCHE

WHEREAS, project dates entered on the cover page of the grant agreement have been made current and it is ready for re-execution.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood

1. Approves the revised dates for project start and end of the Grant Agreement; and

3. Certifies that the Grantee has reviewed, understands and agrees to the Grant Agreement; and

4. Authorizes Donna Landeros, City Manager as agent to execute and submit the revised cover page to the Grant Agreement.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on January 9, 2007 by the following vote:
STATE OF CALIFORNIA
GRANT AGREEMENT GRANT AGREEMENT NUMBER
05-A10
CCHE GRANT AGREEMENT

1. This Grant Agreement is entered into between the Grantee named below:
STATE AGENCY’S NAME
California Cultural and Historical Endowment (CCHE) 900 N Street, #380, Sacramento, CA 95814
GRANTEE’S NAME
THE CITY OF BRENTWOOD
2. The term of this Agreement is from January 15, 2007 through August 1, 2009
3. The maximum amount of this Agreement is: $ 819,839
4. The parties agree to comply with the terms and conditions of the following sections which are by this reference made a part of the Agreement.
CCHE GRANT AGREEMENT
Part I: Exhibits:
A. Parties to the Agreement
B. Incorporation of Documents by Reference
C. Scope of Work
D. Conditions Precedent
E. Project Completion and Reports
F. Expenditure of Funds
G. Payment Provisions
H. Terms of Agreement, Completion Date, Project Schedule
I. Termination of Agreement A. CCHE Project Synopsis
B. Scope of Work
C. Standard Terms and Conditions
D. Special Terms and Conditions
E. State Certification Requirements
F. CCHE Invoice
G. CCHE Progress Report
H. CCHE Final Report
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
GRANTEE Budget Office Use Only
GRANTEE’S NAME
THE CITY OF BRENTWOOD Amt Encumbered:
Item:
BY (Authorized Signature)
DATE SIGNED (Do not type)
Chapter:
Statute:
PRINT NAME AND TITLE OF PERSON SIGNING
Donna Landeros, City Manager Fiscal Year:
Index:
ADDRESS
City of Brentwood, 150 City Park Way, Brentwood, CA 94513 Object:
PCA:
STATE OF CALIFORNIA
AGENCY NAME
California Cultural and Historical Endowment (CCHE)
BY (Authorized Signature)
DATE SIGNED (Do not type)

PRINT NAME AND TITLE OF PERSON SIGNING
Diane Matsuda, Executive Officer
ADDRESS
900 N Street, Room 380, Sacramento, CA 95814

 

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