CITY COUNCIL AGENDA ITEM
Meeting Date: October 10, 2006
Subject/Title: Adopt a Resolution approving and authorizing the Chief of
Police to execute a Memorandum of Agreement between the City of Brentwood
and the Contra Costa Operational Area Homeland Security Approval Authority
Prepared by: Brian Strock, Lieutenant
Submitted by: Michael R. Davies, Chief of Police
Adopt a Resolution approving and authorizing the Chief of Police to execute
a Memorandum of Agreement between the City of Brentwood and the Contra Costa
Operational Area Homeland Security Approval Authority.
The Contra Costa Operational Area Homeland Security Approval Authority (G5)
sits as the decision making body for the expenditure of homeland security
funds received from the grant program for the operational area (Contra Costa
County). The Approval Authority is comprised of five members; one
representative from the county municipal police chiefs association, one
representative from the county municipal fire chiefs association, the county
fire chief, the county sheriff, and the county public health officer. The
Office of the Sheriff serves as the administering agency for grant process.
Funds have been expended for a variety of equipment for all the represented
This agreement sets forth the duties, obligations, and responsibilities
between the City of Brentwood and the G5 with respect to storage,
maintenance, and deployment of emergency response equipment and apparatus
obtained under the Homeland Security Grant Program. A signed agreement is
necessary for our participation in the program.
The G5 Authority either provides equipment directly or reimburses agencies
for approved purchases or training.
Memorandum of Agreement
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AND
AUTHORIZING THE CHIEF OF POLICE TO EXECUTE A MEMORANDUM OF AGREEMENT BETWEEN
THE CITY OF BRENTWOOD AND THE CONTRA COSTA OPERATIONAL AREA HOMELAND
SECURITY APPROVAL AUTHORITY
WHEREAS, The Contra Costa Operational Area Homeland Security Approval
Authority (G5) sits as the decision making body for the expenditure of
homeland security funds received for the operational area; and
WHEREAS, the Office of the Sheriff serves as the administering agency for
the grant process; and
WHEREAS, the City of Brentwood intends to be a participating agency in
receiving homeland security funded equipment; and
WHEREAS, a resolution is necessary to approve the Memorandum of Agreement
between the City and the G5 (the “Agreement”) and authorize the Chief of
Police to execute the Agreement as the City’s representative.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood
hereby approves and authorizes the Chief of Police to execute the Memorandum
of Agreement and any other documents as may be needed to complete the
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at
a regular meeting held on the October 10, 2006 by the following vote:
Contra Costa Operational Area
Homeland Security Approval Authority
Memorandum of Agreement
1. Parties: This is an agreement between the Contra Costa Homeland Security
Approval Authority, herein referred to as “G5” and the City of Brentwood,
herein referred to as “CUSTODIAN AGENCY.”
2. Purpose: The purpose of this agreement is to set forth the duties,
obligations and responsibilities of the CUSTODIAN AGENCY and the G5 with
respect to storage, maintenance and deployment of Emergency Response
Equipment and Apparatus obtained under the Homeland Security Grant Program.
3. G5 Responsibilities: The G5 through the Office of the Sheriff as the
administering agency shall be responsible for preparing and submitting all
required reports and accounting of equipment to the State Department of
Homeland Security, assigning Emergency Response Equipment and for
reimbursement to appropriate agencies.
4. Custodian Agency Responsibilities: CUSTODIAN AGENCY shall be responsible
for the following:
a. Storing Emergency Response Equipment in a secure and appropriate
environment and in a manner to assure its accessibility for emergency
b. Provide routine maintenance for Emergency Response Equipment to assure
its readiness for emergency deployment.
c. Insurance Protection: Any insurance necessary for coverage of apparatus
shall be the sole responsibility of the department having custody of the
vehicle. CUSTODIAN AGENCY agrees to report apparatus as being under its
control to the Insurance Officer, Department of General Services or
appropriate authority within its governmental agency.
d. Maintaining adequate number of personnel trained and/or being trained to
assure a high level of response in the event of an emergency deployment of
the equipment. If the CUSTODIAN AGENCY can not do this, the equipment may be
reassigned to a different agency by the G5.
e. Requests for deployment of emergency equipment or apparatus will be made
through the area Operational Mutual Aid coordinator. Fire Services request
shall be made through the regional fire coordinator (CCCFPD) or the
alternate fire coordinator agency (SRVFPD). Law Enforcement Services request
shall be made through the Regional law coordinator (CCCSO). Haz Mat requests
should be made by the coordinating HM Dispatch Center (CCCSO).
f. Deploying Emergency Response Equipment to the scene of an emergency
within the Contra Costa Operational Area when requested by any public safety
agency, except that CUSTODIAN AGENCY may decline to provide transportation
if, in its determination, said transportation of equipment would deplete
resources required for higher priority assignment. If CUSTODIAN AGENCY is
not able to provide transportation of Emergency Response Equipment in an
emergency deployment request, CUSTODIAN AGENCY agrees to cooperate with
transportation arrangements made by requesting agency.
g. Developing and implementing equipment tracking procedures when equipment
is deployed at the scene of an emergency or for training exercises.
h. The CUSTODIAN AGENCY shall immediately complete a damage report form when
equipment is lost or damaged due to accident, theft or damage. This damage
report form will be submitted to the administrating agency (G5).
i. Conducting, at a minimum, an annual inventory of equipment and providing
a copy of that inventory to the grant administrator. If a piece of equipment
on the list is no longer part of the inventory the CUSTODIAN AGENCY will
provide an explanation to the Grant Administrator as to the reason it has
j. Providing reasonable access to Emergency Response Equipment for use by
Contra Costa public agencies for training purposes.
k. Providing reasonable access to Emergency Response Equipment to the G5, or
authorized representatives for purpose of inspecting and/or inventorying
l. In the event that the CUSTODIAN AGENCY is either unable or unwilling to
continue to provide services with the equipment, for any reason during the
determined life of the listed equipment, then as required by Federal Law
they must surrender the equipment to the G5 for reassignment. In the event
that no agency within the Operational Area is willing or able to accept the
equipment, then the equipment must be offered to the Federal Government for
m. When an asset reaches the end of it’s serviceable life, per the
manufacturers recommended life cycle or excessive use. The CUSTODIAN AGENCY
shall bring the asset list before G5 for approval of declaring the asset as
surplus. Any surplus assets shall be offered to other agencies in the
operational area for redeployment and would continue to be covered by the
MOA. Should no other agencies be interested in utilizing the asset it will
remain with the CUSTODIAN AGENCY for disposal.
5. Custodian Agency Non-Responsibility: CUSTODIAN AGENCY shall not be
responsible for theft or loss of equipment beyond its reasonable control and
shall not be responsible for loss or damage to equipment assigned to other
agencies during an emergency deployment or training exercise.
6. Life Cycle: At the end of the determined life cycle, the CUSTODIAN AGENCY
will become the owners of the piece of equipment and will no longer be
responsible for the terms of this agreement for that piece of equipment. The
“life cycle” will be the maximum life as given by the manufacturer or if
used beyond capabilities prior to maximum life cycle given.
7. Signatures: These signatures attest the parties’ agreement hereto:
G5: CUSTODIAN AGENCY: