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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 14



Meeting Date: October 10, 2006

Subject/Title: Adopt a Resolution approving and authorizing the Chief of Police to execute a Memorandum of Agreement between the City of Brentwood and the Contra Costa Operational Area Homeland Security Approval Authority

Prepared by: Brian Strock, Lieutenant

Submitted by: Michael R. Davies, Chief of Police


RECOMMENDATION
Adopt a Resolution approving and authorizing the Chief of Police to execute a Memorandum of Agreement between the City of Brentwood and the Contra Costa Operational Area Homeland Security Approval Authority.

PREVIOUS ACTION
None

BACKGROUND

The Contra Costa Operational Area Homeland Security Approval Authority (G5) sits as the decision making body for the expenditure of homeland security funds received from the grant program for the operational area (Contra Costa County). The Approval Authority is comprised of five members; one representative from the county municipal police chiefs association, one representative from the county municipal fire chiefs association, the county fire chief, the county sheriff, and the county public health officer. The Office of the Sheriff serves as the administering agency for grant process. Funds have been expended for a variety of equipment for all the represented disciplines.

This agreement sets forth the duties, obligations, and responsibilities between the City of Brentwood and the G5 with respect to storage, maintenance, and deployment of emergency response equipment and apparatus obtained under the Homeland Security Grant Program. A signed agreement is necessary for our participation in the program.

FISCAL IMPACT
The G5 Authority either provides equipment directly or reimburses agencies for approved purchases or training.

Attachment:
Resolution
Memorandum of Agreement





RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AND AUTHORIZING THE CHIEF OF POLICE TO EXECUTE A MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF BRENTWOOD AND THE CONTRA COSTA OPERATIONAL AREA HOMELAND SECURITY APPROVAL AUTHORITY

WHEREAS, The Contra Costa Operational Area Homeland Security Approval Authority (G5) sits as the decision making body for the expenditure of homeland security funds received for the operational area; and

WHEREAS, the Office of the Sheriff serves as the administering agency for the grant process; and

WHEREAS, the City of Brentwood intends to be a participating agency in receiving homeland security funded equipment; and

WHEREAS, a resolution is necessary to approve the Memorandum of Agreement between the City and the G5 (the “Agreement”) and authorize the Chief of Police to execute the Agreement as the City’s representative.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby approves and authorizes the Chief of Police to execute the Memorandum of Agreement and any other documents as may be needed to complete the transaction.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the October 10, 2006 by the following vote:














Contra Costa Operational Area
Homeland Security Approval Authority

Memorandum of Agreement


1. Parties: This is an agreement between the Contra Costa Homeland Security Approval Authority, herein referred to as “G5” and the City of Brentwood, herein referred to as “CUSTODIAN AGENCY.”

2. Purpose: The purpose of this agreement is to set forth the duties, obligations and responsibilities of the CUSTODIAN AGENCY and the G5 with respect to storage, maintenance and deployment of Emergency Response Equipment and Apparatus obtained under the Homeland Security Grant Program.

3. G5 Responsibilities: The G5 through the Office of the Sheriff as the administering agency shall be responsible for preparing and submitting all required reports and accounting of equipment to the State Department of Homeland Security, assigning Emergency Response Equipment and for reimbursement to appropriate agencies.

4. Custodian Agency Responsibilities: CUSTODIAN AGENCY shall be responsible for the following:

a. Storing Emergency Response Equipment in a secure and appropriate environment and in a manner to assure its accessibility for emergency deployment.

b. Provide routine maintenance for Emergency Response Equipment to assure its readiness for emergency deployment.

c. Insurance Protection: Any insurance necessary for coverage of apparatus shall be the sole responsibility of the department having custody of the vehicle. CUSTODIAN AGENCY agrees to report apparatus as being under its control to the Insurance Officer, Department of General Services or appropriate authority within its governmental agency.

d. Maintaining adequate number of personnel trained and/or being trained to assure a high level of response in the event of an emergency deployment of the equipment. If the CUSTODIAN AGENCY can not do this, the equipment may be reassigned to a different agency by the G5.

e. Requests for deployment of emergency equipment or apparatus will be made through the area Operational Mutual Aid coordinator. Fire Services request shall be made through the regional fire coordinator (CCCFPD) or the alternate fire coordinator agency (SRVFPD). Law Enforcement Services request shall be made through the Regional law coordinator (CCCSO). Haz Mat requests should be made by the coordinating HM Dispatch Center (CCCSO).

f. Deploying Emergency Response Equipment to the scene of an emergency within the Contra Costa Operational Area when requested by any public safety agency, except that CUSTODIAN AGENCY may decline to provide transportation if, in its determination, said transportation of equipment would deplete resources required for higher priority assignment. If CUSTODIAN AGENCY is not able to provide transportation of Emergency Response Equipment in an emergency deployment request, CUSTODIAN AGENCY agrees to cooperate with transportation arrangements made by requesting agency.

g. Developing and implementing equipment tracking procedures when equipment is deployed at the scene of an emergency or for training exercises.

h. The CUSTODIAN AGENCY shall immediately complete a damage report form when equipment is lost or damaged due to accident, theft or damage. This damage report form will be submitted to the administrating agency (G5).

i. Conducting, at a minimum, an annual inventory of equipment and providing a copy of that inventory to the grant administrator. If a piece of equipment on the list is no longer part of the inventory the CUSTODIAN AGENCY will provide an explanation to the Grant Administrator as to the reason it has been deleted.

j. Providing reasonable access to Emergency Response Equipment for use by Contra Costa public agencies for training purposes.

k. Providing reasonable access to Emergency Response Equipment to the G5, or authorized representatives for purpose of inspecting and/or inventorying equipment.





l. In the event that the CUSTODIAN AGENCY is either unable or unwilling to continue to provide services with the equipment, for any reason during the determined life of the listed equipment, then as required by Federal Law they must surrender the equipment to the G5 for reassignment. In the event that no agency within the Operational Area is willing or able to accept the equipment, then the equipment must be offered to the Federal Government for reassignment.

m. When an asset reaches the end of it’s serviceable life, per the manufacturers recommended life cycle or excessive use. The CUSTODIAN AGENCY shall bring the asset list before G5 for approval of declaring the asset as surplus. Any surplus assets shall be offered to other agencies in the operational area for redeployment and would continue to be covered by the MOA. Should no other agencies be interested in utilizing the asset it will remain with the CUSTODIAN AGENCY for disposal.

5. Custodian Agency Non-Responsibility: CUSTODIAN AGENCY shall not be responsible for theft or loss of equipment beyond its reasonable control and shall not be responsible for loss or damage to equipment assigned to other agencies during an emergency deployment or training exercise.

6. Life Cycle: At the end of the determined life cycle, the CUSTODIAN AGENCY will become the owners of the piece of equipment and will no longer be responsible for the terms of this agreement for that piece of equipment. The “life cycle” will be the maximum life as given by the manufacturer or if used beyond capabilities prior to maximum life cycle given.

7. Signatures: These signatures attest the parties’ agreement hereto:

G5: CUSTODIAN AGENCY:


Name Name

Title Title

Signature Signature

Date Date

 

City Administration
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