CITY COUNCIL AGENDA ITEM
Meeting Date: September 26, 2006
Subject/Title: Adopt a resolution approving Temporary Use Permit No. 06-13
to allow the Brentwood Chamber of Commerce the use of City owned property
for the annual Holiday Parade, located within the downtown and affecting the
closure of surrounding streets.
Prepared by: John Strandberg, Community Development Technician
Submitted by: Howard Sword, Community Development Director
Adopt a resolution approving Temporary Use Permit No. 06-13 to allow for the
use of City-owned property for the staging of the annual Holiday Parade
sponsored by the Brentwood Chamber of Commerce for one day, Saturday,
November 18th between the hours of 1:00 pm and 4:00 pm.
On April 13, 2004, the City Council approved an amendment to the code
section for Temporary Use Permits. The amended code provides that: “Any
Temporary Use requesting the closure of City right-of-way requires the
approval of the City Council, except those street closures permitted to be
exercised by the Chief of Police, City Engineer, and the Director of Public
Works as provided in Brentwood Municipal Code, Title 10 and other provisions
of City policy, regulations, and the Municipal code.”
On August 21, 2006, the Brentwood Chamber of Commerce submitted an
application to use City right-of-way located in the downtown to hold its
annual Holiday Parade. Section 17.850.005(9) of the City of Brentwood
Municipal Code requires any holiday events, including parades, to obtain a
Temporary Use Permit (TUP). Section 17.850.004 requires that any temporary
use seeking closure of city right-of-way must be approved by city council.
The criteria for approval, when evaluating a request for a TUP, includes
consideration of impacts on traffic, circulation, parking, visibility,
noise, harmful effects on adjoining property and any other relevant impacts
or considerations of the proposed use. The proposed use may be reasonably
conditioned to mitigate identified impacts or to ensure public health,
safety or welfare.
The parade route is located within the Downtown and proceeds through several
zoning districts including the Downtown Zone and a Multi-family Residential
Zone (R-3). The route through the Downtown streets will include First Street
west of Birch Street, Pine Street between First and Second Street, Second
Street between Pine Street and Oak Street, as well as staging areas on Birch
Street and a portion of First Street east of Birch Street to Fir Street.
The parade will consist of several hundred people proceeding on foot through
the downtown area along with the more traditional automobiles, floats,
equestrians, members of the military, bands and scouts. The parade formation
will occur along First Street, east of Birch Street as well as on Birch
Street north of First Street. The parade will start at the intersection of
Birch and First Streets.
The proposed parade hours are:
Saturday 1:00 pm to 2:00 pm – staging and setup
Saturday 2:00 pm to 4:00 pm – parade
It is staff’s opinion that the proposed parade will have a temporary impact
upon surrounding businesses. Some areas of the downtown will not be
accessible to vehicular traffic for three hours. There have been no
complaints in past years from residents or business owners concerning this
Traffic will also be moderately impacted in the downtown, as large portions
of downtown streets will be closed from 1:00 pm through 4:00 pm on Saturday,
November 18th. General parking is available in the City lot in front of City
Hall and along Oak Street west of Second Street, the municipal parking lot
on Second Street, and the two municipal lots on Brentwood Boulevard, as well
as on-street parking throughout the downtown area not closed to traffic.
City Park will be the terminus where four portable restrooms will be
on-hand. There will also be two portable restrooms within the staging area.
This event is expected to draw five to eight hundred visitors to the parade
and the greater downtown area of Brentwood over the course of the event. The
Holiday Parade is designed to kick off the winter shopping season and will
expose the downtown to visitors that may not frequent the area.
The total cost of providing police services for the 2006 Chamber of Commerce
Holiday Parade has been estimated at $4,550.00 by the Brentwood Police
Department based upon past years. This cost will be reimbursed to the Police
Department after the conclusion of the event. The Police Department will
deploy Reserve Officers, CSOs, and Volunteers where appropriate to reduce
2. Exhibit A - Conditions of Approval
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING
TEMPORARY USE PERMIT 06-13 AND ALLOWING THE USE OF CITY STREETS AND
AUTHORIZING THE CLOSURE OF CERTAIN STREETS AND TEMPORARILY ESTABLISHING NO
PARKING RESTRICTIONS AND TOW AWAY ZONES IN ORDER TO FACILITATE THE 2006
BRENTWOOD CHAMBER OF COMMERCE HOLIDAY PARADE TO BE HELD ON SATURDAY NOVEMBER
WHEREAS, the Brentwood Chamber of Commerce will be holding their annual
Holiday Parade on November 18, 2006, an event of great local significance
which attracts moderate numbers of people to the community; and
WHEREAS, to accommodate the 2006 Brentwood Chamber of Commerce Holiday
Parade, it is requested that the following streets be closed to traffic and
no parking and tow away zones be established between 1:00 pm and 4:00 pm on
November 18, 2006:
First Street from Fir Street to Pine Street.
Birch Street from First Street to Third Street.
Pine Street from First Street to Second Street.
Second Street from Oak Street to Brentwood Boulevard.
Left Turn Lane from southbound Brentwood Boulevard onto Second Street.
Left Turn lane from southbound Brentwood Boulevard onto Oak Street.
Additionally, the following streets will be closed to traffic:
Fir Street from Brentwood Boulevard to First Street.
Chestnut Street from Brentwood Boulevard to Fourth Street.
Oak Street from Brentwood Boulevard to Third Street.
Maple Street from Brentwood Boulevard to the east end of Maple Street.
Third Street from Oak Street to Birch Street.
Second Street from Oak Street to Birch Street.
WHEREAS, pursuant to Vehicle Code Section 21101(e), the City may temporarily
close portions of streets for parades and local special events such as
Chamber of Commerce Holiday Parade when the closing is necessary for the
safety and protection of persons who are to use those portions of the street
during the temporary closure; pursuant to Vehicle Code Section 22507, the
City may prohibit parking on portions of streets during all or certain hours
of the day; pursuant to Vehicle Code Section 22651(b), (m), and (n), City
peace officers may remove by towing any vehicle from those portions of the
street where parking is prohibited; and
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood
hereby approves TUP 06-13 subject to the conditions of approval set forth in
Exhibit A, attached hereto, authorizes the closure of the streets depicted
in attachment 1 to Exhibit A, prohibits parking, and establishes tow away
zones between the hours of 1:00 pm 4:00 pm, November 18, 2006.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at
an adjourned regular meeting held on September 26, 2006 by the following
EXHIBIT “A” TO
CITY COUNCIL RESOLUTION NO.
CONDITIONS OF APPROVAL FOR TUP 06-13
1. All aspects of the proposed use and street closures shall be in
substantial conformance with Attachment 1, date stamped August 30, 2006.
2. Applicant shall provide documentation of City of Brentwood Police
Department approval for street closures to the Community Development
Department before date of event.
3. Applicant shall provide documentation of Contra Costa County Fire
Department approval for street closure accessibility to the Community
Development Department before date of event.
4. The applicant shall provide proof of liability insurance coverage naming
the city as additionally insured in the amount of $1,000,000.00 per
occurrence before the date of the parade.
5. The hours of operation are as follows:
Saturday, November 18, 2006 from 1:00 pm to 4:00 pm
6. Provide a statement that the applicant agrees to indemnify, hold
harmless, and defend the City, its officers, agents and employees from any
and all liability or claims that may be brought against the City arising out
of its approval of this permit, or the environmental determination rendered
in connection with the permit approval, or arising out of the operation of
the use or uses allowed under the permit, save and except that caused solely
by the City’s active negligence.
7. Any inspections that are needed will be done by the City of Brentwood’s
8. Applicant shall restore any areas used by the parade to the same or
better condition at termination of the event.
9. No parking shall be allowed in front of any street closure signs or
10. The applicant shall remove any staging directions marked on city streets
and street closure notification signs posted within the right-of-way at the
end of the event.
ATTACHMENT “1” TO
CITY COUNCIL RESOLUTION NO.
PARADE ROUTE MAP WITH STREET CLOSURES FOR TUP 06-13