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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 12

Meeting Date: August 8, 2006

Subject/Title: Adopt a Resolution approving and authorizing the City Manager or designee to direct the City Clerk to file Notices of Completion for Projects up to $50,000.

Prepared by: Public Works: P. Eldredge

Submitted by: Public Works: B. Grewal

RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager or designee to direct the City Clerk to file notices of completion for improvement projects up to $50,000 not awarded by City Council, per the City’s Purchasing Policy.

PREVIOUS ACTION
On March 27, 2001, City Council approved amending the Purchasing Policy to allow new spending limitations. This approval increased the City Manager’s monetary limitations for budgeted goods, equipment and services from $25,000 to $50,000, also increased the monetary limits for purchase orders from $1,000 to $5,000, and increased the credit card limit from $2,000 to $5,000 for City business expenditures.

BACKGROUND
The City’s Purchasing Policy, 10-7 Section 4, authorizes the City Manager to award contracts up to $50,000. This is an extremely useful tool for the smaller projects to move through the approval process. It aids in expediting the work that needs to be done and saves the City money on these project, as they typically do not have the same requirements as the larger projects. Staff is respectfully requesting that City Council authorize the City Manager or designee to direct the City Clerk to file notices of completion for these same contracts.

Once the City’s Signature Policy is finalized and adopted by City Council, the filing of notices of completion for contracts up to $50,000 will be incorporated into that policy.

FISCAL IMPACT
There is no fiscal impact to the City as this is an administrative item only.

Attachments:
Resolution
Purchasing Policy

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO DIRECT THE CITY CLERK TO FILE NOTICES OF COMPLETION FOR PROJECTS UP TO $50,000 NOT AWARDED BY CITY COUNCIL, PER THE CITY’S PURCHASING POLICY.

WHEREAS, on March 27, 2001, City Council approved amending the Purchasing Policy to allow new spending limitations and this approval increased the City Manager’s monetary limitations for budgeted goods, equipment and services from $25,000 to $50,000, also increased the monetary limits for purchase orders from $1,000 to $5,000, and increased the credit card limit from $2,000 to $5,000 for city business expenditures; and

WHEREAS, the City’s Purchasing Policy, 10-7 Section 4, authorizes the City Manager to award contracts up to $50,000; and

WHEREAS, staff is respectfully requesting that the City Manager also have the authorization to direct the City Clerk to file notices of completion for these same contracts.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood does hereby approve and authorize the City Manager or designee to direct the City Clerk to file notices of completion for projects up to $50,000 not awarded by City Council, per the City’s Purchasing Policy.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 8th day of August 2006 by the following vote:
 

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