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Current Council Agenda and Past Meeting Information

 

ITEM 1

July 25, 2006
CITY OF BRENTWOOD
CITY COUNCIL/REDEVELOPMENT AGENCY AGENDA
City Council Chamber, 734 Third Street, Brentwood, CA 94513

CALL TO ORDER (7:00 PM)

Roll Call
Present: Beckstrand, Brockman, Gutierrez, Swisher, Taylor
Absent: None

AGENDA REVIEW (7:01 PM)

CITIZEN COMMENTS (7:02 PM)

Barbara Guise presented an update regarding Tri-Delta Transit, and said Tri Delta was under budget. There were new routes and Tri Delta had transported 1,839 people during Cornfest. The Dial a Ride fleet had been entirely replaced and stroller areas had been installed on Tri-Delta buses.

CONSENT CALENDAR (7:05 PM)

1. Approved minutes of the City Council/Redevelopment Agency meeting July 11, 2006. (M. Wimberly)

2. Accepted the First Quarter 2006/07 Update on the City Council Two Year Action Plan (D. Landeros/G. Leech)

3. Approved one-year extension of Brentwood Redevelopment Agency’s Project Area Committee to July 2007. (H. Sword/G. Rozenski)

4. Adopted Resolution 2006-177 approving the Purchase Agreement and Grant Deed for the sale of property located at 2010 Elkins Way at Sunset Industrial Complex and authorize City Manager or her designee to execute Purchase Agreement and Grant Deed to convey City-owned property (H. Sword/G. Rozenski)

Council Member Brockman abstained.

5. Approved the re-appointment of Sheilah Cunningham to the Brentwood Advisory Neighborhood Committee (BANC) for a three-year term ending December 31, 2008. (Council Member R. Taylor)

6. Waived second reading and adopted Ordinance No. 833 for a Rezone (RZ 06-08) to reduce the minimum building setbacks within Subarea “B” of the PD-35 Zone, in order to accommodate the Empire Crossings project, located directly south of Lone Tree Way and directly west of Empire Avenue surrounding the ARCO gas station and AM/PM convenience store. (H. Sword/E. Nolthenius)

7. Waived second reading and adopted Ordinance No. 834 to regulate vehicle and boat repair in residential zones, and add a new Chapter 10.23 to the Brentwood Municipal Code. (B. Arteaga/H. Sword)

8. Adopted Resolution 2006-170 approving Amendment Number 1 to Employment Agreement between the City of Brentwood and Donna Landeros, City Manager. (B. Swisher)

9. Adopted Resolution 2006-171 amending the 2006/07 – 2010/11 Capital Improvement Program (CIP) to include the budget for the surface parking lot located at 100 Chestnut Street. (H. Sword/G. Rozenski)

10. Adopted Resolution 2006-172 approving and authorizing the City Manager to sign an Agreement with the Brentwood Union School District and Liberty Union High School District for a School Resource Officer Program. (M. Davies/ K. Brown)

11. Adopted Resolution 2006-173 approving and authorizing the Police Chief to sign an Agreement with Contra Costa County Probation Department for a Community Probation Officer assigned to the Brentwood Police Department. (M. Davies/ K. Brown)

12. Adopted Resolution 2006-174 approving and authorizing the City Manager or her designee to execute a Deferred Improvement Agreement between Denise M. Monfette as Independent Special Trustee of the Joan C. Baez Charitable Remainder Unitrust #2 and J.R. Brentwood Associates, LLC a California Limited Liability Company and the City of Brentwood for certain improvements to Armstrong Way, MS No. 359-04, located south of Balfour Road, west of the Union Pacific Railroad and east of Armstrong Way, and directing the City Clerk to file this Resolution with the Recorder of Contra Costa County. (B. Grewal/J. Ward)

13. Adopted Resolution 2006-175 approving and authorizing the City Manager to execute a construction contract and necessary documents for the American Avenue Extension (Widening Phase), CIP Project No. 336-3156 to Grade Tech, Inc. in the amount of $283,830.55, plus a 10% contingency, for a total amount of $312,213.61. (B. Grewal/B. Bornstein)

14. Adopted Resolution 2006-176 approving and authorizing the City Manager to execute a construction contract and necessary documents for Sand Creek Road / Shady Willow Lane Traffic Signal, CIP Project No. 336-3165 to Steiny and Company, Inc. in the amount of $144,444, plus a 10% contingency, for a total amount of $158,888. (B. Grewal/R. Craig)

15. PULLED FOR DISCUSSION - Adopt a Resolution approving and authorizing the City Manager to execute Amendment No. Three with Gray-Bowen and Company, Inc., to increase the contract amount $25,000, plus a 10% contingency, for short and long term strategies for Vasco Road and extend the termination date from June 30, 2006 to December 31, 2006. (B. Grewal/P. Eldredge)

16. Rejected claim of Christopher Bentley, presented on June 7, 2006, as recommended by the City’s third-party adjuster, Municipal Pooling Authority of Northern California. (M. Wimberly)

CONSENT CALENDAR ACTIONS (7:05 PM)

Motion: Approved Consent Calendar Items 1 – 14 and 16 as recommended. Item 15 pulled for discussion. Council Member Brockman abstained on Item 4.
The City Clerk read the titles of Ordinances 833 and 834.
Moved by Gutierrez and seconded by Taylor.
Vote: Motion carried 5 – 0.
Yes: Beckstrand, Brockman, Gutierrez, Swisher, Taylor

15. Adopt a Resolution approving and authorizing the City Manager to execute Amendment No. Three with Gray-Bowen and Company, Inc., to increase the contract amount $25,000, plus a 10% contingency, for short and long term strategies for Vasco Road and extend the termination date from June 30, 2006 to December 31, 2006. (B. Grewal/P. Eldredge)

Council Member Beckstrand asked for a project coordinator to take responsibility for continued negotiations and the creation of a memorandum of understanding and to work towards a joint powers authority. Only the City was putting out money for improvements on Vasco Road and negotiation expenses and a lead agency was needed by the end of the year. She requested Mr. Gray work towards having a lead agency appointed by the end of the year.

Bill Gray, Gray-Bowen and Company, said he had been working with Supervisor Piepho and others regarding funding sources. He believed the key was for the staff person to be recognized and acknowledged by both sides of the Alameda and Contra Costa county lines. He spoke about opportunities and mentioned that Proposition 1A would come up in the fall and there would be opportunities for partnerships.

Council Member Beckstrand said without Propositions 1A and 1B, there was nearly $300 million, which would be enough to do substantial safety improvements. A lead agency was needed by the end of the year and the funding would be determined by project readiness.

Council Member Brockman said he was not in favor of the consultants going on without a resolution. He would be in favor of extending the contract to December with set guidelines and the goal of having a lead agency.

Council Member Beckstrand asked to have the contract expire as of December 31, 2006, unless the milestone of having a lead agency was met.

Mr. Gray said there would need to be a memorandum of understanding, a written understanding with the other parties and a funding strategy to assure the City was not alone. Whether or not there was a full time staff person on board at the time would be part of the discussion. He spoke about having a goal by the end of the year with an action plan and a proposal for review. There were Measure J and other funds available, although some of the monies were not available until 2008 or 2009 and it depended on how Contra Costa Transportation Authority did their financing.

Motion: Continued Item 15 to the City Council meeting of August 8, 2006, for clarification.
Moved by Swisher, seconded by Gutierrez.
Vote: Motion carried 5 – 0.
Yes: Beckstrand, Brockman, Gutierrez, Swisher, Taylor

Redevelopment Agency Consent Calendar (7:16 PM)

17. Redevelopment Agency - Adopt a Resolution amending the 2006/2007 Redevelopment Agency Budget to include the demolition of the existing building and the installation of a surface parking lot located at 100 Chestnut Street. (H. Sword/G. Rozenski)

Motion: Adopted Resolution RDA-114 amending the 2006/2007 Redevelopment Agency Budget to include the demolition of the existing building and the installation of a surface parking lot located at 100 Chestnut Street as recommended by staff.
Moved by Gutierrez, seconded by Taylor.
Vote: Motion carried 5 – 0.
Yes: Beckstrand, Brockman, Gutierrez, Swisher, Taylor

NEW BUSINESS (7:17 PM)

At 7:17 PM, Council Member Brockman declared a conflict of interest on Item 18, and stated he owned adjacent property. He left the Council Chamber for the remainder of the meeting.
18. Approve the sales price, method to select buyer, and sales strategy criteria for 385 Carrol Court at Sunset Industrial Complex; direct staff to proceed with approved method to select a buyer for 385 Carrol Court, a one-acre lot.
Redevelopment Manager, Gina Rozenski, presented a staff report and said previous actions taken by Council had resulted in the availability of 385 Carrol Court, a one-acre parcel at the Sunset Industrial Complex. Council would consider the sale and sales price, the method to select the buyer, and the sales strategy to rank the proposals. The real property value of 385 Carrol Court was $6.75 per square foot and staff recommended the sale of 385 Carrol Court for the appraised value. She explained the method of selecting a buyer and recommended Council direct staff to use the criteria set in April.

Mayor Swisher said he wanted to go back to the original list on the property and added the price had increased.

Redevelopment Manager, Gina Rozenski, responded the original price was $5.50 for all of Sunset Industrial Complex. There were two recent appraisals for two sales. The last item sold was for $7.50 since it had exposure on Elkins Way and Sunset Road.

Mayor Swisher recommended offering the property at the current appraisal price.

Council Member Beckstrand said she agreed with $6.75 per square foot and going off the current list of businesses.

Council Member Taylor asked what would happen if all three businesses declined.

Redevelopment Manager, Gina Rozenski, responded that Option 1 allowed for Option 2 to automatically be triggered and the process continue, should all three business decline.

Mayor Swisher requested public comments.

Motion: Approved setting the sales price at $6.75 per square foot, method to select buyer, and sales strategy criteria for 385 Carrol Court at Sunset Industrial Complex;
Moved by Gutierrez, seconded by Beckstrand.
Vote: Motion carried 4 – 0.
Yes: Beckstrand, Gutierrez, Swisher, Taylor
Abstain: Brockman

Motion: Approved Option 1 as the method to select a buyer for 385 Carrol Court, a one-acre lot.
Moved by Gutierrez, seconded by Taylor.
Vote: Motion carried 4 – 0.
Yes: Beckstrand, Gutierrez, Swisher, Taylor
Abstain: Brockman

INFORMATIONAL REPORTS FROM STAFF – No action required (7:23 PM)

19. Informational Report on Subdivision No. 8840, Garin Towne, developed by Signature Properties, located north of Balfour Road and east of Brentwood Boulevard; Final Map Approval. (M. Wimberly)

INFORMATIONAL REPORTS FROM COUNCIL MEMBERS (7:24 PM)

Council Member Gutierrez said she was thankful for water and air conditioning.

REQUESTS FOR FUTURE AGENDA ITEMS (7:25 PM)

Council Member Beckstrand requested staff look into a policy that would trigger a particular review for at- will employees and Department Directors that come up for evaluation and re-hire. She expressed concerns about Council or the Board of Directors setting a precedent, which could be used without the Council or Board understanding they may have an opportunity to go back and review why decisions were what they were and what methods were used for determining certain compensations. It would be beneficial to the Council and Board in the future to have an understanding of what compensations were awarded. She asked staff to come up with something they felt would address the concerns that Council has had in the past.

Mayor Swisher said a policy could be made on evaluations.

Council Member Beckstrand asked to research other cities and boards to see if there had been something there to assist the evaluation process.

Council Member Gutierrez was in support of looking at other agencies and boards to see what type of process was in place.

Council Member Taylor said getting involved in personnel evaluations was a fine line and had to do with people’s rights. He asked if Human Resources could come up with something.

Mayor Swisher said it was not always evaluations, it was new hire precedence.

City Manager, Donna Landeros, said staff could obtain information on the evaluation process. She believed the request of Council Member Beckstrand was different than what had been articulated. Staff had pondered the request and could not think of any way but there was outside Counsel that staff could pose the question to.

ADJOURNMENT (7:33 PM)

Motion: Approve adjournment.
Moved by Swisher, seconded by Gutierrez.
Vote: Motion carried 4 – 0.
Yes: Beckstrand, Gutierrez, Swisher, Taylor
Abstain: Brockman

Respectfully Submitted,

Cynthia Garcia, CMC
Assistant City Clerk
 

City Administration
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Brentwood, CA 94513
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