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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 15

Meeting Date: July 25, 2006

Subject/Title: Adopt a Resolution approving and authorizing the City Manager to execute Amendment No. Three with Gray-Bowen and Company, Inc., to increase the contract amount $25,000, plus a 10% contingency, for short and long term strategies for Vasco Road and extend the termination date from June 30, 2006 to December 31, 2006.

Prepared by: Public Works: P. Eldredge

Submitted by: Public Works: B. Grewal

RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager to execute Amendment No. Three with Gray-Bowen and Company, Inc., to increase the contract amount $25,000, plus a 10% contingency, for short and long term strategies for Vasco Road and extend the termination date from June 30, 2006 to December 31, 2006.

PREVIOUS ACTION:
On February 13, 2001, City Council authorized the City Manager to execute a contract with Gray-Bowen and Company, Inc. formerly William R. Gray and Associates, to continue the traffic related assistance provided to the City, specifically relating to Vasco Road safety.

On July 23, 2002, by Resolution No. 2627, City Council authorized the City Manager to award a professional services contract to Gray-Bowen and Company, Inc. for transportation related assistance including the Route 4 transfer and relinquishment process, Vasco Road safety and strategic planning.

On June 22, 2004, by Resolution No. 2004-141, City Council authorized the City Manager to execute a contract term amendment extending the termination date from July 23, 2004 to June 30, 2006.

On November 9, 2004, by Resolution No. 2004-262, City Council authorized the City Manager to execute a change order with Gray-Bowen and Company, Inc. for transportation related assistance, including Vasco Road safety and strategic planning advice and assistance.

BACKGROUND
For many years, Gray-Bowen and Company, Inc. has provided assistance to the City of Brentwood on a number of regional transportation issues by acting as a voice of the City and representative to Caltrans and other agencies. This consultant has a skilled staff that will continue to assist the City with very complex transportation issues. This consultant has worked with representatives of the business and environmental communities, representatives of Alameda County and the City of Livermore regarding the realignment of Vasco Road in Alameda County to tie-in with a new proposed interchange on I-580. They have worked with local, state and federal representatives to identify the process required to expand the capacity of Vasco Road to have it adopted as a state highway (State Route 84). Their work with Senator Torlakson and Assemblyman Guy Houston to include the Vasco Road Corridor in his SB 802 has allowed projects in the corridor to be eligible for future state Interregional Transportation Improvement Program (ITIP) funds. Vasco Road is a project that needs extensive coordination between the cities of Brentwood and Livermore and the counties of Contra Costa and Alameda to facilitate the planning, design, construction and above all, the financing for this much needed regional project. This consultant has made progress in this area and has a productive track record. Staff recommends continuing the professional relationship between the City of Brentwood and Gray-Bowen and Company, Inc.

FISCAL IMPACT
The funds for this amendment in the amount of $25,000, along with the previous contract amount of $105,000, brings the new total contract amount to $130,000, plus a 10% contingency of $2,500, for a total of $132,500, which has been budgeted in the 2005/06 – 2006/07 Final Operation Budget within Engineering Division’s Transportation and Capital Improvement budgets.

Attachments:
Resolution
Amendment No. Three

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. THREE WITH GRAY-BOWEN AND COMPANY, INC., TO INCREASE THE CONTRACT AMOUNT $25,000, PLUS A 10% CONTINGENCY, FOR SHORT AND LONG TERM STRATEGIES FOR VASCO ROAD AND EXTEND THE TERMINATION DATE FROM JUNE 30, 2006 TO DECEMBER 31, 2006.

WHEREAS, on February 13, 2001, City Council authorized the City Manager to execute a contract with Gray-Bowen and Company, Inc. formerly William R. Gray and Associates, to continue the traffic related assistance provided to the City, specifically relating to Vasco Road safety; and

WHEREAS, on July 23, 2002, by Resolution No. 2627, City Council authorized the City Manager to award a professional services contract to Gray-Bowen and Company, Inc. for transportation related assistance including the Route 4 transfer and relinquishment process, Vasco Road safety and strategic planning; and

WHEREAS, on June 22, 2004, by Resolution No. 2004-141, City Council authorized the City Manager to execute a contract term amendment extending the termination date from July 23, 2004 to June 30, 2006; and

WHEREAS, on November 9, 2004, by Resolution No. 2004-262, City Council authorized the City Manager to execute a change order with Gray-Bowen and Company, Inc. for transportation related assistance, including Vasco Road safety and strategic planning advice and assistance; and

WHEREAS, Gray-Bowen and Company, Inc., has provided the City with regional transportation assistance for several years; and

WHEREAS, safety and coordination issues continue to develop between the City of Brentwood, City of Livermore, Contra Costa County and Alameda County regarding Vasco Road; and

WHEREAS, staff has determined that the benefit to utilize this consultant, which specializes in difficult transportation issues, is advantageous to the City.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby approve and authorize the City Manager to execute Amendment No. Three with Gray-Bowen and Company, Inc., to increase the contract amount $25,000, which brings the new total contract amount to $130,000, plus a 10% contingency of $2,500, for a total amount of $132,500, for short and long term strategies for Vasco Road and extend the termination date from June 30, 2006 to December 31, 2006.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 25th day of July 2006 by the following vote:
 

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