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CITY COUNCIL AGENDA ITEM NO. 14

Meeting Date: July 11, 2006

Subject/Title: Adopt a Resolution approving and authorizing the City Manager to execute, Purchase Orders and/or Agreements, after approval as to form by the City Attorney, for the not-to-exceed dollar amounts detailed on the attached Exhibit “A”.

Prepared by: Becky Bridgen, Purchasing Manager

Submitted by: Pamela Ehler, Director of Finance and Information Systems

RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager to execute, Purchase Orders and/or Agreements, after approval as to form by the City Attorney, for the not-to-exceed dollar amounts detailed on the attached Exhibit “A”.

PREVIOUS ACTION
On February 24, 2004, by Resolution No. 2004-40, City Council approved revisions to the Purchasing Policy.

On June 27, 2006, by Resolution No. 2006-156, City Council approved the amended 2005/06-2006/07 Operating Budget.

BACKGROUND
As part of the annual budget adoption, City staff includes budgeted amounts for maintenance/service of public facilities and infrastructure. The Purchasing Policy requires that purchases or services over $50,000 must be approved by City Council. In order to comply with the Purchasing Policy and to streamline the process for on-going purchases of goods or services, we have gathered the attached list of vendors and not-to-exceed amounts.

This list includes ongoing services such as animal control, forensic and Cal ID services, janitorial services city wide, trucking services, chemicals, reproduction costs of bid documents for various Capital Improvement Projects, disposal services, office supplies, temporary personnel and services that are supplied multi-departmentally.

Agreements for the services are not attached to this request. Prior to the City Manager executing the agreements, review and approval as to form by the City Attorney will be required.

FISCAL IMPACT
The purchases for goods or services are included in the 2006/07 Budget and this action does not amend the budget.

Attachment:
Resolution
Exhibit “A”

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE, PURCHASE ORDERS AND/OR AGREEMENTS, AFTER APPROVAL AS TO FORM BY THE CITY ATTORNEY, FOR THE NOT-TO-EXCEED DOLLAR AMOUNTS DETAILED ON THE ATTACHED EXHIBIT “A”

WHEREAS, on February 24, 2004, by Resolution No. 2004-40, City Council approved revisions to the Purchasing Policy; and

WHEREAS, on June 27, 2006, by Resolution No. 2006-156, City Council approved the amended 2005/06-2006/07 Operating Budget; and

WHEREAS, the Purchasing Policy requires that purchases or services over $50,000 must be first approved by the City Council; and

WHEREAS, this list includes ongoing services such as animal control, forensic and Cal ID services, janitorial services city wide, trucking services, chemicals, reproduction costs of bid documents for various Capital Improvement Projects, disposal services, office supplies, temporary personnel and services that are supplied multi-departmentally; and

WHEREAS, agreements for the services are not attached to this request; and

WHEREAS, prior to the City Manager executing the agreements, review and approval as to form by the City Attorney will be required; and

WHEREAS, the purchases for goods or services are included in the 2006/07 Budget and this action does not amend the budget.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood approves, and authorizes the City Manager to execute, purchase orders and/or agreements, after approval as to form by the City Attorney, for the not-to-exceed dollar amounts detailed on the attached Exhibit “A” which is incorporated herein by this reference.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the11th day of July, 2006 by the following vote:

Attachment:
Exhibit A

EXHIBIT “A”
OPEN PURCHASE ORDERS
FY 2006/07
Vendor Name Material Purchased or Services Performed Amount Not To Exceed 2006/07
Adamson Police Products Police weapons, ammo, supplies 60,000
Alonzo Environmental Printing Park & Recreation activities and Hometown News 70,000
Altamont Landfill & Resource Sludge Disposal Wastewater Treatment Plant 120,000
Basic Chemical Solution Chemicals for Wastewater and water 85,000
Bill Brandt Ford City Wide Vehicles, parts and services 350,000
BPS Reprographics Services Reprographic services citywide 85,000
Cagwin and Dorward Citywide Landscape Maintenance 950,000
CCC Auditor Controller Booking fees - Police Department 132,000
CCC General Services Traffic Light Maintenance 110,000
CCC Library Additional Library hours 130,000
CCC Office of Revenue Animal Control services 148,000
CCC Office of the District Attorney Community Prosecutor 199,500
CCC Office of the Sheriff Forensic & Cal ID Service 120,000
CDW-G Computer and related supplies 75,000
Centre For Organizational Effectiveness Organizational Development 250,000
Cerco Analytical, Inc. Water and wastewater mandated testing 80,000
Chevron Fuel for fleet vehicles 210,000
City of Antioch Dispatch Svcs - Police Department 600,000
Consolidated Fabricators Solid Waste front-load and roll-off bins 80,000
Contra Costa Newspapers Advertisements/Legal Notices 60,000
CPS Executive Search Recruitment of Select Open Positions 90,000
Data 911 Police Computer/Software/Support 75,000
DataProse Utility Billing Mailing Service and Postage 100,000
Delta Diable Sanitation District Solid Waste hazardous disposal 100,000
Delta Janitorial Custodial Services for the Police Department and IS area at PD 80,000
Delta Microimaging, Inc. City Wide Laserfiche services/scanning equipment 75,000
Emergency Vehicle Solutions Police vehicle build up and related supplies 85,000
FGL Analytical Water Regulatory Testing 60,000
Francisco & Associates Assessment Engineering Services, LLD Formation, Admin 245,000
Futures Explored Non-profit corporation provides park custodial maintenance 89,250
Golden Gate Petroleum Fuel and Oil for equipment and fleet vehicles 280,000
Golden State Flow Measurement Water meter and accessories 65,000
Keller Canyon Landfill Disposal services 1,450,000
Kustom Signals, Inc. Police vehicle equipment 70,000
Liebert Cassidy Whitmore Legal Services 150,000
Lone Tree Trucking WWTP sludge hauling 62,000
Management Partners Fiscal Model Study 66,000
McDonough Holland and Allen General Legal Services 100,000
MCE Corporation Landscape Maintenance 1,312,000
Munifinancial Assessment/Reassessment District Services, Disclosure Reporting 190,000
Office Depot Miscellaneous office supplies and furniture 120,000
Office Tech Temporary Employment Services 300,000
Pacific Access Control Electronic Access and Locksmith Services 75,000
Pioneer Americas, Inc. Chemical for water and wastewater treatment plant 75,000
Public Financial Management Investment Advisory Services 150,000
Roberts and Brune Utility supplies and equipment 55,000
Schaefer Systems International Garbage carts 220,000
Software House International Computer and related equipment/services 125,000
Tri Delta Transit Dime-a-ride 63,000
West Coast Arborist Landscape Maintenance 200,500
Willow Data Systems Computer and related equipment/services 125,000

City Administration
City of Brentwood City Council
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Brentwood, CA 94513
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E-mail allcouncil@brentwoodca.gov