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CITY COUNCIL AGENDA ITEM NO. 13

Meeting Date: June 27, 2006

Subject/Title: Adopt a Resolution approving and authorizing the City Manager to execute Amendment No. 1 to the Agreement with RGM and Associates, for construction management services, reducing the current contract value from $355,300 to $125,680, including a 10% contingency of $12,568, for a new total amount of $138,248, which reflects construction management services for the project known as the Recreation Facility (Civil), CIP Project No. 522-5228 and the Aquatic Complex / Concession, CIP Project No. 522-5230.

Prepared by: Public Works: M. Huber

Submitted by: Public Works: B. Grewal

RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager to execute Amendment No. 1 to the Agreement with RGM and Associates, for construction management services, reducing the current contract value from $355,300 to $125,680, including a 10% contingency of $12,568, for a new total amount of $138,248, which reflects construction management services for the project known as the Recreation Facility (Civil), CIP Project No. 522-5228 and the Aquatic Complex / Concession, CIP Project No. 522-5230.

PREVIOUS ACTION
On January 27, 2004, by Resolution No. 2004-26, City Council approved the start of design for the Recreation Facility project and authorized staff to expend $55,000 to begin the process.

On June 8, 2004, by Resolution No. 2004-135, City Council approved the contract with RGM and Associates for construction management services of the project known as the Recreation Facility, CIP Project No. 522-5228 and the Aquatic Complex/Concession, CIP Project No. 522-5230.

On May 23, 2006, by Resolution No. 2006-126, City Council adopted the 2006/07 – 2010/11 Capital Improvement Program (CIP), which included the Recreation Facility, CIP Project No. 522-5228 and the Aquatic Complex / Concession, CIP Project No. 522-5230.

BACKGROUND
Staff began working with RGM and Associates as directed by City Council on January 27, 2004. Staff has subsequently received direction to exclude the recreation facility building from the current project to allow for further analysis of the various types and locations of community facilities to be constructed within the City of Brentwood. As part of this direction, staff has revised the plans and the design is 90% complete for the concession building and parking lot, associated with the recreation facility. Staff received approval of this “new” design from the Planning Commission on May 2, 2006. Staff requests City Council authorization to reduce the contract with RGM and Associates to better reflect the actual work that will be performed by this consultant for this project.

RGM and Associates has performed approximately $30,000, of work under their existing contract and this amount is reflected within the not to exceed amount $138,248.

FISCAL IMPACT
The funds associated with this work are included in the recently adopted 2006/07 – 2010/11 Capital Improvement Program and no budget modifications are required at this time.

Attachments:
Resolution
Amendment No. 1
Site Map

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT WITH RGM AND ASSOCIATES, FOR CONSTRUCTION MANAGEMENT SERVICES, REDUCING THEIR CURRENT CONTRACT VALUE FROM $355,300 TO $125,680, INCLUDING A 10% CONTINGENCY OF $12,568, FOR A NEW TOTAL AMOUNT OF $138,248, WHICH REFLECTS CONSTRUCTION MANAGEMENT SERVICES FOR THE PROJECT KNOWN AS THE RECREATION FACILITY (CIVIL), CIP PROJECT NO. 522-5228 AND THE AQUATIC COMPLEX / CONCESSION, CIP PROJECT NO. 522-5230.

WHEREAS, on January 27, 2004, by Resolution No. 2004-26, City Council approved the start of design for the Recreation Facility project and authorized staff to expend $55,000 to begin the process; and

WHEREAS, on June 8, 2004, by Resolution No. 2004-135, City Council approved the contract with RGM and Associates for construction management services of the project known as the Recreation Facility, CIP Project No. 522-5228 and the Aquatic Complex/Concession, CIP Project No. 522-5230; and

WHEREAS, staff began the design and was directed to modify the project by excluding the recreation building from the project; and

WHEREAS, on May 2, 2006, Planning Commission approved the modified design change; and

WHEREAS, staff is requesting that the contract with RGM and Associates be reduced to better reflect the actual work that will be performed for this project.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood does hereby approve and authorize the City Manager to execute Amendment No. 1 to the Agreement with RGM and Associates, for construction management services, reducing the current contract value from $355,300 to $125,680, including a 10% contingency of $12,568, for a new total amount of $138,248, which reflects construction management services for the project known as the Recreation Facility (Civil), CIP Project No. 522-5228 and the Aquatic Complex / Concession, CIP Project No. 522-5230.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 27th day of June 2006 by the following vote:

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