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CITY COUNCIL AGENDA ITEM NO. 12

Meeting Date: June 27, 2006

Subject/Title: Adopt a Resolution approving and authorizing the City Manager to execute a Professional Services Agreement with Harris & Associates, for as-needed plan check services, in an amount not to exceed $150,000, plus a 10% contingency, for a total amount of $165,000, through June 30, 2007.

Prepared by: Public Works: J. Ward

Submitted by: Public Works: B. Grewal

RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager to execute a Professional Services Agreement with Harris & Associates, for as-needed plan check services, in an amount not to exceed $150,000, plus a 10% contingency, for a total amount of $165,000, through June 30, 2007.

PREVIOUS ACTION
Service agreements have been executed in previous years with Harris and Associates and other engineering firms for on-call plan check services.

BACKGROUND
Throughout Fiscal Year 2005/06, 29 new residential and commercial development projects were submitted to the City for plan review and permit issuance. For these projects, the development engineering division reviewed and approved 20 Final Maps creating 1022 lots for recordation, 11 sets of grading plans totaling 93 sheets, 42 sets of improvement plans totaling 513 sheets and 30 sets of joint trench utility plans totaling 349 sheets.

With continuous growth in development projects within the current City limits, especially commercial development, and the past years annexation and rapid development schedule for the Vineyards at Marsh Creek, the workload for plan check performed by City staff becomes excessive to provide timely and responsive service. To provide realistic and quality service to the development community and to the residents of the City, the Engineering Division of the Public Works Department has in past fiscal years procured professional services from Harris & Associates for plan review, and has been very satisfied with their quality of professional work performance and timely response.

Staff has reviewed the proposal and recommends that Council award the professional services contract to Harris & Associates, on an as-needed basis to perform various professional plan check services.

FISCAL IMPACT
There will be no cost incurred by the City, as deposits made by developers fully fund development plan checking.

Attachments:
Resolution
Agreement

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH HARRIS & ASSOCIATES, FOR AS-NEEDED PLAN CHECK SERVICES, IN AN AMOUNT NOT TO EXCEED $150,000, PLUS A 10% CONTINGENCY, FOR A TOTAL AMOUNT OF $165,000, THROUGH JUNE 30, 2007.

WHEREAS, continuous growth in residential and commercial development projects has increased the need for additional plan check assistance; and

WHEREAS, Harris and Associates has the professional qualifications necessary to perform plan checking services; and

WHEREAS, City staff has been very satisfied with the quality of work previously performed by Harris and Associates.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby authorize the City Manager to execute a Professional Services Agreement with Harris & Associates, for as-needed plan check services, in an amount not to exceed $150,000, plus a 10% contingency, for a total amount of $165,000, through June 30, 2007.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 27th day of June 2006 by the following vote:

City Administration
City of Brentwood City Council
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