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CITY COUNCIL AGENDA ITEM NO. 16

Meeting Date: May 23, 2006

Subject/Title: Adopt a Resolution accepting the work performed by American Civil Constructors for the Sand Creek Road East B Widening / Landscaping, CIP Project No. 336-3148.

Prepared by: Public Works: P. Eldredge

Submitted by: Public Works: B. Grewal

RECOMMENDATION
Adopt a Resolution accepting the work performed by American Civil Constructors for the Sand Creek Road East B Widening / Landscaping, CIP Project No. 336-3148, and direct the City Clerk to file the Notice of Completion with the County Recorder.

PREVIOUS ACTION
On February 22, 2005, by Resolution No. 2005-45, City Council approved the contract documents and awarded the construction contract for the Sand Creek Road East B Widening / Landscaping, CIP Project No. 336-3148 to American Civil Constructors and authorized the City Manager to execute the agreement and necessary documents in the amount of $685,623.82, plus a 10% contingency and amended the CIP Budget Sheet to reflect increased industry construction costs.

On May 24, 2005, by Resolution No. 2005-115, City Council adopted the City’s 2005/06 – 2009/10 Capital Improvement Program (CIP), which included the Sand Creek Road East B Widening / Landscaping, CIP Project No. 336-3148.

BACKGROUND
Previously, Sand Creek Road between Minnesota Avenue and the Union Pacific Railroad tracks was one lane in each direction with no curb and gutter, no sidewalk on the south side and no landscaping on either side of the road. With new commercial and residential development along Sand Creek Road and the convenient use of this major east-west thoroughfare, it was necessary to widen this section of roadway to match the existing section from the Highway 4 Bypass to Minnesota Avenue. This project added a second travel lane in each direction, curb and gutter, sidewalk, bike lanes and landscaping on Sand Creek Road between Minnesota Avenue and the Union Pacific Railroad tracks. All the improvements are complete per the plans and specifications and the Contractor has met the contractual obligation. Staff is making the recommendation to accept the work performed by American Civil Constructors.

FISCAL IMPACT
Total contract amount for this work including the 10% contingency was $754,186.20. The work is complete and total charges at job completion are $747,467.60, well within the City Council approved amount for these improvements. The overall budget for this project, including soft and hard cost, is $1,165,887, and total expenditures for this project are anticipated to be $946,000. Therefore, this project is 19% under the approved budget.

Attachments:
Resolution
Notice of Completion
Site Map

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD ACCEPTING THE WORK PERFORMED BY AMERICAN CIVIL CONSTRUCTORS ON FOR THE SAND CREEK ROAD EAST B WIDENING / LANDSCAPING, CIP PROJECT NO. 336-3148, AND DIRECT THE CITY CLERK TO FILE THE NOTICE OF COMPLETION WITH THE COUNTY RECORDER.

WHEREAS, Sand Creek Road between Minnesota Avenue and the Union Pacific Railroad tracks was one lane in each direction with no curb and gutter, no sidewalk on the south side and no landscaping on either side of the road; and

WHEREAS, On February 22, 2005, by Resolution No. 2005-45, City Council approved the contract documents and awarded the construction contract for the Sand Creek Road East B Widening / Landscaping, CIP Project No. 336-3148 to American Civil Constructors; and

WHEREAS, City Council authorized the City Manager to execute the agreement and necessary documents in the amount of $685,623.82, plus a 10% contingency and amended the CIP Budget Sheet to reflect increased industry construction costs; and

WHEREAS, this project is now complete and has added a second travel lane in each direction, curb and gutter, sidewalk, bike lanes and landscaping on Sand Creek Road between Minnesota Avenue and the Union Pacific Railroad tracks.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood does hereby accept the work performed by American Civil Constructors for the Sand Creek Road East B Widening / Landscaping, CIP Project No. 336-3148, and direct the City Clerk to file the Notice of Completion with the County Recorder.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 23rd day of May 2006 by the following vote:

RECORDING REQUESTED BY
CITY OF BRENTWOOD

WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF BRENTWOOD
150 City Park Way
BRENTWOOD, CA 94513

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN THAT:

THE CITY OF BRENTWOOD, a general law city, in the County of Contra Costa, State of California, did enter into an agreement on February 22, 2005 with American Civil Constructors for work performed on Sand Creek Road East B Widening / Landscaping for CIP Project No. 336-3148.

The work described in the contract documents was to furnish all material, labor, and equipment necessary to complete said work.

On the 23rd day of May 2006, said contract, as a whole was completed and the work was accepted by the City Council of the City of Brentwood.

I hereby certify under penalty of perjury that the facts set forth in the foregoing Notice of Completion are true and correct.

Executed at Brentwood, Contra Costa County, State of California, on May 23, 2006.

By: __________________________
Margaret Wimberly, City Clerk
City of Brentwood, California
 

City Administration
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