City of Brentwood
Home PageContact Us!Back

City Administration

2010 Council Goals and Strategic Plan | City Council Members | Calendar of Events | Elections
eNotification | Sub-Committees| Pledge of Allegiance Sign Ups | Invocation Sign Up
Live Streaming Council Meeting | Streaming PC Help |
Streaming Mac Help |

Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 3

Meeting Date: May 23, 2006

Subject/Title: Adopt a Resolution authorizing payment in the amount of $145,423.10 to Contra Costa County for election services for the June 7, 2005 and November 8, 2005 elections

Prepared by: Margaret Wimberly, City Clerk
Denise Davies, Chief Finance Officer

Submitted by: Donna Landeros, City Manager

RECOMMENDATION
Adopt a Resolution authorizing payment in the amount of $145,423.10 to Contra Costa County for election services for the June 7, 2005 and November 8, 2005 elections.

PREVIOUS ACTION
At the City Council meeting of February 8, 2005, the City Council adopted a Resolution calling a special election to be held June 7, 2005, for the election of one-member of the City Council. The election filled a vacancy created by the resignation of Councilmember Petrovich.

At the City Council meeting of July 26, 2005, the City Council adopted a Resolution calling for a special election to be held on November 8, 2005, for the purpose of the placement of Measure L on the ballot, consolidating it with the statewide special election and authorizing the County to conduct the election.

BACKGROUND

June 7, 2005, Special Municipal Election
Staff received an invoice from the County dated November 16, 2005, in the amount of $8.36 per registered voter for a total of $153,101.14 for services provided for the June 7, 2005 special election. After discussing the issue with County staff a new invoice was prepared for the City dated February 10, 2006, in the amount of $5.88 per registered voter for a total $107,676.15 for the June 7, 2005 election. The initial quote provided to staff for the conduct of the election by the County was in the amount of $4.00 per registered voter for an approximate total of $75,000. The final invoice was $32,676.15 more than the estimate.

November 8, 2005, Statewide Election
The initial estimate provided by the County Elections Department for services related to the November 8, 2005, election was $3.25 per registered voter, for a total of $60,860. The total amount of the invoice was $37,469.95 which was $23,390.05 less than the initial estimate.

After discussing both invoices with the County Elections Department, there are various issues that affected the estimates for both elections. The County was required to purchase new equipment under the Help America Vote Act which has replaced the voting system that was used through 2004. While the equipment was paid for with funding provided by state and federal funds, the process used with the new system is much more labor intensive than was realized when the initial estimate was given for the June 2005 election. County election staff now has a better understanding of the impacts of the system and has adjusted future estimates with that in mind.

Election costs are split based on the number of jurisdictions with like ballot styles and the number of registered voters. When the cost estimates are provided the County may not know all of the jurisdictions that will be included in the election or the type of ballot styles. Special elections cost more because there are generally fewer jurisdictions to share in the expense. The June 2005 election was a special election that only two jurisdictions participated in, therefore, the costs were born by the City of Brentwood and the other jurisdiction. Since the November election was consolidated with the statewide special election, the costs were shared by a large number of jurisdictions and the State.

FISCAL IMPACT
The cost for the candidate statements have been reimbursed by the candidates. The cost for the absentee ballots that were billed to the City by Contra Costa County will be submitted to the State of California for reimbursement. Absentee ballots are mandated by the State of California; therefore, the City will be submitting the costs it pays for the absentee ballots to the State of California for reimbursement. This election costs will be paid from the approved 2005/06 Operating Budget.

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING PAYMENT IN THE AMOUNT OF $145,423.10 TO CONTRA COSTA COUNTY FOR ELECTION SERVICES FOR THE JUNE 7, 2005 AND NOVEMBER 8, 2005 ELECTIONS

WHEREAS, on February 8, 2005 the City Council adopted Resolution 2005-036 calling and giving notice of a special election to fill a Council vacancy, and consolidating the election with the County; and

WHEREAS, on July 26, 2005, the City Council adopted Resolution 2005-190 calling and giving notice of an election in connection with Measure L - Urban Limit Line; and

WHEREAS, the County conducted both of the elections on behalf of the City and provided an invoice to the City for those services; and

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood authorizes payment in the amount of $145,423.10 to Contra Costa County for election services for the June 7, 2005 and November 8, 2005 elections.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 23rd day of May 2006 by the following vote:

 

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov