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Current Council Agenda and Past Meeting Information

 

CITY OF BRENTWOOD
CITY COUNCIL AND REDEVELOPMENT AGENCY MEETING MINUTES
TUESDAY, MAY 09, 2006
COUNCIL CHAMBER, 7:00 P.M.

CALL TO ORDER (7:00 PM)

Roll Call
Present: Beckstrand; Brockman; Swisher; Taylor
Absent: Gutierrez

AGENDA REVIEW (07:01 PM)

Mayor Swisher announced he had speaker cards for Item 24 and the Agenda Review affected Item 24 by removing the item from the agenda.

Motion: Approve AGENDA REVIEW by removing Item 24 from the Agenda.
Moved by Swisher, seconded by Brockman.
Vote: Motion carried 4-0.
Yes: Beckstrand; Brockman; Swisher; Taylor
Absent: Gutierrez

Mayor Swisher announced that any members present for Item 24 should know that it had been cancelled and pulled off of the agenda. He had two speaker cards, one from Dan Nogarr and the other from Scott Perriera. Staff had requested the item be removed from the agenda based on questions received subsequent to the publication of the agenda. Staff believed that the questions and the item required further research and evaluation. Should the item return to Council, it would be re-noticed.

PRESENTATIONS (07:02 PM)

C. National Public Works Week Coloring Contest Award. (C. Ehlers)

Chris Ehlers announced that first grader, Lauren Matthews, was the grand prize winner for the coloring contest, and Lydia Tasibi was the grand prize winner for the poster contest. The drawings would be displayed on the side of two garbage trucks.

A. Water Awareness Month Proclamation. (B. Swisher/C. Ehlers)

Chris Ehlers, Public Works Water Operations Manager, said the American Water Works Association had set forth May as National Water Awareness Month.

B. National Public Works Week Proclamation. (B. Swisher/C. Ehlers)

Chris Ehlers, Public Works Water Operations Manager, invited citizens to the Public Works Open House on May 20, 2006, located at the Corp Yard, 2201 Elkins Way.

D. New Employee Introductions. (K. Chew)

Director of Finance and Information Systems, Pam Ehler, introduced Diancy Adkins, Administrative Assistant II. Director of Parks and Recreation, Craig Bronzan, introduced Michael Tsutsumi, Recreation Coordinator.

Mayor Swisher administered the Oath of Allegiance to new employees.

Item 26 was take out of order.

NEW BUSINESS (07:12 PM)

26. Adopt a resolution accepting the second annual report on the Village Community Resource Center (VCRC) 2006-07 Strategic Plan, approving City involvement and continuing the seven-year Community Investment Grant to the VCRC. (P. Ehler/B. Kelleher)

Chris Calabrese presented a report regarding the Village Community Resource Center. He said 72 students attended the after school program and children and their families received a variety of support services. This created a healthy community and increased positive factors such as community connections, improving access to resources, reducing social isolation, improving social skills and empowering families althroughout with components of education, health and social services. The City partnered with the Village Community Resource Center, as well as with Brentwood Union School District, Liberty Union School District and other community partnerships. He spoke about funding sources and explained the positive impacts, and he thanked Council for helping VCRC continue its mission.

Council Member Beckstrand asked what progress was made with regards to financing for operating expenses since the City grant would decrease each year in hopes to see the VCRC become more self sustaining each year.

Mr. Calabrese said the VCRC had done some fundraising and branching out into the community. Lennar had committed to giving so many dollars per homes sold in the community and VCRC was working with other developers and the community.


Motion: Adopt Resolution 2006-87 accepting the second annual report on the Village Community Resource Center (VCRC) 2006-07 Strategic Plan, approving City involvement and continuing the seven-year Community Investment Grant to the VCRC.
Moved by Swisher, seconded by Beckstrand.
Vote: Motion carried 4-0.
Yes: Beckstrand; Brockman; Swisher; Taylor
Absent: Gutierrez

CITIZEN COMMENTS (07:24 PM)

Ernie Rodrigues said Veteran’s Park dedication would be held May 27, 2006 at 11:00 a.m., and he invited everyone to attend. He said he was grateful for the Park and thanked Council for their support.

John Fseldstat asked Council to review the decision to not fund Blackhawk Park, located on Fairview, north of Regent. It had been unfunded for the last five or six years and was not included in the CIP for this year and looked like it would be delayed. He asked priorities be reviewed so the park could get back into the CIP and was concerned that declining funds for permits meant less funds available.

Dr. Dan Tosh had submitted a speaker card for item 24, which had been removed from the agenda.

Carlos Briones stated that Site Homes had been removed from the agenda and would come back when the item returned. Carmen Briones was also present.

CONSENT CALENDAR (07:32 PM)

1. Approved minutes of the City Council/Redevelopment Agency meeting held April 25, 2006. (M. Wimberly)

2. Adopted Resolution 2006-88 approving and authorizing the execution of a Loan Agreement by and between the Redevelopment Agency of the City of Brentwood, City of Brentwood and Mercy Housing California XII and approving a loan in the amount of $600,000.00 to assist in the construction of Villa Amador, a 96-unit multi-family apartment complex located at the northeast corner of Sand Creek Road and Shady Willow Lane. (H. Sword/G. Rozenski/D. Kwong)

3. Set date of Tuesday, May 23, 2006, at 6:00 pm, for joint workshop with City Council/Redevelopment Agency on the Redevelopment Agency and City Affordable Housing Programs. (H. Sword/E. Bonneville/G. Rozenski)

4. Adopted Resolution 2006-89 approving Temporary Use Permit No. 06-03 to allow the Brentwood Chamber of Commerce the use of City right-of-way for the annual Cornfest, located within the downtown and affecting the closure of surrounding streets. (H. Sword/T. Nielsen)

5. Adopted Resolution 2006-90 authorizing the donation of $20,000 to the Brentwood Chamber of Commerce to fund the Cornfest fireworks and a fee waiver in the amount of $8,732.88 for costs associated with the city facilities and services donated to the event. (H. Sword/L. Maurer/C. Bronzan)

6. Adopted Resolution 2006-91 authorizing a $10,000 donation to the Brentwood Chamber of Commerce for the Brentwood Farmers’ Market. (H. Sword/L. Maurer)

7. Adopted Resolution 2006-92 approving and authorizing the City Manager to execute a License Agreement for landscape maintenance of City right-of-way by private non-residential property owners in Landscape and Lighting District No. 02-12, Sunset Industrial Complex. (B. Grewal/D. Galey)

Council Member Brockman abstained.

8. Adopted Resolution 2006-93 approving and authorizing the City Manager to execute a ByPass Fee Accounting and Disbursement Agreement with the East Contra Costa Regional Fee and Financing Authority. (B. Grewal/D. Galey)

9. Adopted Resolution 2006-94 approving and authorizing the City Manager to execute a contract with Pacific Gas and Electric (PG&E) in an amount of $124,460, plus a 10% contingency of $12,446, for a total amount of $136,906, for the undergrounding of the existing 21 kV Overhead Distribution Power Line on Walnut Boulevard from Balfour Road to Oak Street for the Walnut Boulevard Widening (Utilities), CIP Project No. 336-3056. (B. Grewal/B. Bornstein)

10. Adopted Resolution 2006-95 amending the 2005/06 - 2006/07 Capital Improvement Program (CIP) to reinstate the O’Hara Loop Realignment (Second Street Extension), CIP Project No. 336-3145, and amend the project budget in the amount of $50,000, in order to finalize the purchase of the right-of-way currently being used for public improvements in connection with the extension of Second Street. (B. Grewal/B. Bornstein)

11. Adopted Resolution 2006-96 approving and authorizing the Water Division to begin implementation of a High Efficiency Clothes Washer Rebate Program in the amount not to exceed $42,000. (C. Ehlers/D. Williford)

12. Adopted Resolution 2006-97 approving and authorizing the City Manager to sign an agreement for professional services between the Brentwood Police Department and the Contra Costa County District Attorney for a Community Based Prosecutor. (J.Martinez/M.Davies)

13. Approved the appointment of Chris Regan to the Brentwood Advisory Neighborhood Committee (BANC) for a three-year term ending December 31, 2008. (Council Member R. Taylor)

14. Waived second reading and adopted Ordinance 826 for a Rezone (RZ 06-01) to create Sub Area C with uses and development standards in the PD-24 Zone and modify the Sub Area Map, as well as associated changes to the PD-13 Zone, to include the uses and development standards in the Paradise Cove subdivision (Fahmy Ct. residential project) located south of Balfour Road and east of Guthrie Lane. (H. Sword/J. Strandberg)

15. Consideration of Resolutions to initiate proceedings for the formation of CIFP 2006-1 and Assessment District No. 2006-1 and setting a date of July 11, 2006, for the Assessment District Formation Public Hearing.

Adopted Resolution 2006-98 appointing an Underwriter, Bond Counsel and Engineer of Work and Approving Deposit and Reimbursement Agreements for CIFP 2006-1 and Assessment District No. 2006-1.

Adopted Resolution 2006-99 Declaring Official Intent to Reimburse Certain Expenditures from Proceeds of Indebtedness.

Adopted Resolution 2006-100 of Intention to Order Improvements in Assessment District No. 2006-1 and Approving the Proposed Boundary Map.

Adopted Resolution 2006-101 preliminarily approving the Engineer’s Report and setting a date of July 11, 2006 at 7:00 p.m. for public hearing of protest and providing for property owner assessment ballots for Assessment District No. 2006-1. (B. Grewal/D. Galey)

16. Adopted Resolution 2006-102 approving the reorganization of the Public Works Department to include the Engineering Department, classification descriptions and salary ranges for Director of Public Works/City Engineer, Assistant Director of Public Works/Assistant City Engineer, Deputy Director of Public Works/Operations, as well as reclassification of incumbent staff. (D. Landeros/B. Grewal/P. Standley)

17. Referted the 2006/07 - 2010/11 Capital Improvement Program to the Planning Commission for Consideration of Conformance to the City’s General Plan. (P. Ehler/D. Alessio)

18. Accepted the resignation of City of Brentwood Youth Commission Adult Advisor Clay McNamara. (C. Bronzan/T. Burt)

19. Directed the City Engineer to proceed with Alternate A to provide Assessment District financing for funding the construction of sewer utilities to service the Randy Way neighborhood and include potential legal expenses as a part of the Assessment District funding. (B. Grewal/D. Galey)

20. Adopted Resolution 2006-103 approving a change order in an amount not to exceed $10,500 for Snap-on tools and authorizing the City Manager or her designee to execute the change order. (C. Ehlers/S. Dempsey)

Redevelopment Agency Consent Calendar Items

21. Adopted Agency Resolution RDA-111 approving and authorizing the execution of a Loan Agreement by and between the Redevelopment Agency of the City of Brentwood, City of Brentwood and Mercy Housing California XII and approving a loan in the amount of $1,400,000.00 to assist in the construction of Villa Amador, a 96-unit multi-family apartment complex located at the northeast corner of Sand Creek Road and Shady Willow Lane. (H. Sword/G. Rozenski/D. Kwong)

22. Approved temporary use of Agency-owned property for Cornfest 2006 parking from July 7 through July 9, 2006. (H. Sword/G. Rozenski)

CONSENT CALENDAR ACTIONS: (07:32 PM)

Motion: Approve Consent Calendar Items 1 - 22. Council Member Brockman abstained on Item 7.
The City Clerk read the Title of Ordinance 826.
Moved by Beckstrand, seconded by Taylor.
Vote: Motion carried 4-0.
Yes: Beckstrand; Brockman; Swisher; Taylor
Absent: Gutierrez

PUBLIC HEARINGS (07:33 PM)
23. Consideration of a request to consider a six (6) month extension for the previously approved 53 single-family residential lot allocation of the Residential Growth Management Program for the Estates at the Preserve (Passport Homes) project, located between Lone Tree Way and the future Grant Street extension, just east of O’Hara Avenue. (Sword/Zilm)

Senior Planner, Jeff Zilm, presented a staff report and said the RGMP Committee had requested a one-time, six month time extension. The process was allowed only if an applicant had been diligently moving forward with the submittal. The RGMP Committee felt that because Passport Homes had been making an effort with the surrounding citizens and working with Suncrest Homes to least impact anybody along there, they were moving ahead to get the project through. The RGMP Committee gave Passport Homes a favorable recommendation to approve the six month time extension. To ensure that staff would not miss the date, the 90-day deadline date would be added to the Resolution.

Mayor Swisher opened the public hearing.

John Compallia, Passport Homes, said he had issues with surface rights, which had been ironed out. Passport was moving forward and he asked for a favorable vote.

Motion: Approve closing the public hearing.
Moved by Swisher, seconded by Taylor.
Vote: Motion carried 4-0.
Yes: Beckstrand; Brockman; Swisher; Taylor
Absent: Gutierrez

Motion: Adopt Resolution 2006-104 approving a request to consider a six (6) month extension for the previously approved 53 single-family residential lot allocation of the Residential Growth Management Program for the Estates at the Preserve (Passport Homes) project, located between Lone Tree Way and the future Grant Street extension, just east of O’Hara Avenue.
Moved by Taylor, seconded by Brockman.
Vote: Motion carried 4-0.
Yes: Beckstrand; Brockman; Swisher; Taylor
Absent: Gutierrez

24. REMOVED FROM THE AGENDA PER AGENDA REVIEW - Consideration of an amendment to the Residential Growth Management Program (RGMP) to establish that the maximum number of allocations for market rate units shall equal the number of lots shown on the project map and revise the total number of allocations awarded to two projects (Pulte Homes and Passport Homes) approved in the 2005 RGMP cycle and to the five projects (Site Homes, LLC., Discovery Builders, Inc. (2 projects), Rob Hanberg and Frederick Lamb, and Minnesota Rentals, Inc.) approved in the 2006 RGMP cycle. (Sword/Zilm)

25. Approve a Resolution approving a Memorandum of Understanding between the City of Brentwood and the Brentwood Chamber of Commerce related to the scope of City services and estimated City fees for the 2006 Cornfest and authorizing the City Manager to execute the Memorandum of Understanding. (H. Sword/G. Rozenski/L. Maurer)

Redevelopment Manager, Gina Rozenski, presented a staff report and said the regional nature of the event had required increasing City services to maintain the safety service levels necessary for the Downtown. The City had not charged the Chamber in the past for the full cost of support services; however, City services were no longer financially feasible. The Chamber had asked for the range of costs they could expect from the City each year. Staff from the City and Chamber met and discussed restructuring the Cornfest from a regional event with large crowds and heavy police services to a more community, family event that would result in a reduction of City services. Staff and the Chamber discussed holding the fireworks on Friday night instead of Saturday night, which would translate to a safer environment and reduced police services for the event. No regional radio or newspaper advertising would be held this year and there was an intention to include the Parks and Recreation Department to manage and operate the recreational activities on Saturday, to be known as Family Fun Saturday. The proposed Memorandum of Understanding outlined the role and responsibilities of the parties, scope of City services and estimated costs and acknowledged that unforeseen situations would be treated as change orders. Reimbursement by the Chamber for City services for 2006 Cornfest was estimated at about $36,000 for Public Works, Parks & Recreation and Police Services.

Council Member Beckstrand thanked the Chamber for giving careful consideration to changes. She was glad to see the Cornfest return to a more family oriented event. She asked about the Financial statement from the Chamber, which was somewhat addressed in Item 18 of the MOU. The City was dealing with public funds and she felt the City needed to be clear on where money went and how City money was a benefit. She asked to be provided with a statement to enable Council to be sure the public felt comfortable with the contribution for the event and to make the public feel it was a worthwhile investment and activity. She asked to see that in Item 18. She also asked to add a new Section 19 to the MOU, placing the authority Section to Section 20. Section 19 would read that the Chamber and City, by November 2006, shall prepare a written post-evaluation report, evaluating the 2006 Cornfest event. The report should include, but not be limited to, comparison of the 2006 event to the 2005 event, with regards to attendance statistics, impacts on Downtown businesses, the effectiveness of City Department services and activities and any unforeseen circumstances or increased scope of City services not anticipated at the time of the MOU being executed. She wanted to ensure that the event would be the best it could be for the citizens.

Redevelopment Manager, Gina Rozenski, said staff would work with the Chamber to expand paragraph 18 of the MOU. She had spoken to the Chamber about paragraph 19, and they were in favor of the language.

Council Member Taylor agreed with Council Member Beckstrand and asked to keep good records. He believed that there would still be crowds on Saturday night waiting for the fireworks.

Redevelopment Manager, Gina Rozenski, said both the Chamber and City staffs understood this was a test run and staff would learn from the 2006 MOU and make it better each year.

Mayor Swisher opened the public hearing.

Motion: Approve closing the public hearing.
Moved by Beckstrand, seconded by Taylor.
Vote: Motion carried 4-0.
Yes: Beckstrand; Brockman; Swisher; Taylor
Absent: Gutierrez

Motion: Adopt Resolution 2006-105 approving a Memorandum of Understanding between the City of Brentwood and the Brentwood Chamber of Commerce related to the scope of City services and estimated City fees for the 2006 Cornfest and authorizing the City Manager to execute the Memorandum of Understanding; and adding a new Section 19 to the MOU and moving the authority Section to Section 20. The Chamber and City, by November 2006, shall prepare a written post-evaluation report, evaluating the 2006 Cornfest event. The report should include, but not be limited to, comparison of the 2006 event to the 2005 event, with regards to attendance statistics, impacts on Downtown businesses, the effectiveness of City department services and activities and any unforeseen circumstances or increased scope of City services not anticipated at the time of the MOU being executed.
Moved by Brockman, seconded by Beckstrand.
Vote: Motion carried 4-0.
Yes: Beckstrand; Brockman; Swisher; Taylor
Absent: Gutierrez

Item 26 take out of order and acted upon prior to Citizen Comments.

INFORMATIONAL REPORTS FROM STAFF - None (07:48 PM)

27. Informational Report on Subdivision No. 8796, the Vineyards at Marsh Creek, being developed by Shea Homes, located at Fairview Avenue and Marsh Creek Road; Final Map Approval. (M. Wimberly)

INFORMATIONAL REPORTS FROM COUNCIL MEMBERS (07:48 PM)
Mayor Swisher said he and City Manager, Donna Landeros, attended the Board of Supervisor meeting regarding the Negative Declaration for the Urban Limit Line, which would be on the ballot in November, sponsored by Contra Costa County Supervisors. SPA’s G, H and R were added to the items of review for the Negative Declaration, which were the properties along Balfour Road. Balfour Road be reviewed as part of the Urban Limit Line that the County would place on the ballot in November. There was some movement in positive direction and the item was voted upon 4 - 1 by the Board of Supervisors. He announced the State of the City Address would be held tomorrow, May 10, 2006 at 11:30 a.m. at Bunkers Grille.

REQUESTS FOR FUTURE AGENDA ITEMS - None (07:51 PM)

ADJOURNMENT (07:51 PM)

Motion: Approve adjournment.
Moved by Swisher, seconded by Beckstrand.
Vote: Motion carried 4-0.
Yes: Beckstrand; Brockman; Swisher; Taylor
Absent: Gutierrez

Respectfully Submitted,


Cynthia Garcia, CMC
Assistant City Clerk
 

City Administration
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