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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 16

Meeting Date: May 9, 2006

Subject/Title: Approve reorganization of the Public Works Department to include the Engineering Department and approve classification descriptions and salary ranges for Director of Public Works/City Engineer, Assistant Director of Public Works/Assistant City Engineer, Deputy Director of Public Works/Operations as well as reclassification of incumbent staff

Prepared by: Bailey Grewal, City Engineer and Patti Standley, Human Resources Manager

Submitted by: Donna Landeros, City Manager

RECOMMENDATION
Approve reorganization of the Public Works and Engineering Departments into one department: Public Works Department. Approve classification descriptions and salary ranges for Director of Public Works/City Engineer, Assistant Director of Public Works/Assistant City Engineer, and Deputy Director of Public Works/Operations as well as reclassification of incumbent staff.

PREVIOUS ACTION
None.

BACKGROUND
The resignation of the previous Director of Public Works provided an opportunity to consolidate Public Works and Engineering without adding any additional positions. The City of Brentwood still has many major capital improvement programs to complete while the City continues to build out. Management of those projects will be streamlined by including Engineering in the same department as the operating divisions of Water, Wastewater, Solid Waste, Streets and Fleet Management. Also, this will assist in streamlining the development review and approval process with the consolidation of engineering and operations functions as one department. The organization chart for the proposed Public Works Department is attached.

The Director of Public Works/City Engineer classification description, attached as Exhibit A, expands the scope of work to recognize overall responsibility for City Engineering and Public Works services and functions. I recommend the reclassification of the incumbent City Engineer to Director of Public Works/City Engineer with placement on the salary plan in accordance with City policy.

The Assistant Director of Public Works/Assistant City Engineer classification description, attached as Exhibit B, expands the scope of work and level of responsibility to include all Engineering-related divisions as well as technical oversight of Public Works Operations, and a responsible role in utility rate studies. The Assistant Director is authorized to act as Director in the Director’s absence. I recommend the reclassification of the incumbent Assistant City Engineer to Assistant Director of Public Works/Assistant City Engineer with placement on the salary plan in accordance with City policy.

The Deputy Director of Public Works/Operations is a new position, described in Exhibit C. This position would be responsible for the management of the following Public Works divisions: water production, treatment and distribution, sewer collection, wastewater treatment, street maintenance, pavement management program, street lighting, solid waste maintenance and collection, street cleaning, storm drainage, equipment maintenance and procurement, and facilities.

This classification would report to the Director of Public Works/City Engineer and also receives technical supervision related to capital improvement projects from the Assistant Director of Public Works/Assistant City Engineer.

Staff requests City Council authorization to begin recruitment and selection efforts to fill this position.

Staff conducted a comprehensive study of department structures that combine public works operations and utilities along with the engineering function. These cities include the following: Benicia, Manteca, Pleasanton, Vacaville, Escondido and Hayward.

Recommended salary ranges are as follows:

Director of Public Works/City Engineer $126,447 - $153,738
Assistant Director of Public Works/Assistant City Engineer $109,932 - $133,665
Deputy Director of Public Works/Operations $ 99,927 - $121,518

Staff further recommends the reclassification of one Engineering Services Specialist to Management Analyst. This reclassification is requested to provide high-level administrative support to the Director of Public Works/City Engineer. Minor revisions of the Management Analyst classification have been made and are included in the classification which is attached as Exhibit D. The revisions do not significantly impact the scope of work, however, staff recommends revising the description to adequately identify the range of duties that may be assigned to a Management Analyst, including work of difficult complexity involving studies, report writing and calculations. Staff recommends the reclassification of one incumbent Engineering Services Specialist with placement on the salary plan in accordance with City policy.

FISCAL IMPACT
The impact to the 2006/07 Operating Budget due to the reorganization of the Public Works and Engineering Departments is a budget decrease to the General Fund in the amount of $159,000. Offsetting budget increases are needed to the Water, Wastewater, and Solid Waste funds in the amount of $50,000 each and the Capital Improvement Project Administration Fund in the amount of $9,000. These budget adjustments will result in a net impact of zero to the 2006/07 Operating Budget.

Attachment:
Public Works Department proposed Organization Chart
Resolution

PUBLIC WORKS DEPARTMENT PROPOSED ORGANIZATION CHART

This document can be found in the City Clerk’s Office or in the on-line City Council Agenda packet.

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING REORGANIZATION OF THE PUBLIC WORKS DEPARTMENT TO INCLUDE THE ENGINEERING DEPARTMENT, CLASSIFICATION DESCRIPTIONS AND SALARY RANGES FOR DIRECTOR OF PUBLIC WORKS/CITY ENGINEER, ASSISTANT DIRECTOR OF PUBLIC WORKS/ASSISTANT CITY ENGINEER, DEPUTY DIRECTOR OF PUBLIC WORKS (OPERATIONS), AND RECLASSIFICATION OF INCUMBENT STAFF

WHEREAS, the resignation of the previous Director of Public Works provided an opportunity to consolidate Public Works and Engineering without any additional positions, and

WHEREAS, the City has many major capital improvement programs to complete while the City continues to build out, and

WHEREAS, management of those projects will be streamlined by including Engineering in the same department as the operating divisions of Water, Wastewater, Solid Waste, Streets and Fleet Maintenance, and

WHEREAS, the reorganization will assist in streamlining the development review and approval process with the consolidation of engineering and operations as one department, and

NOW, THEREFORE BE IT RESOLVED that classification descriptions and salary ranges have been prepared and are attached as follows,
1. Exhibit A – Director of Public Works/City Engineer
Annual Salary: $126,447 - $153,738
Reclassification of current incumbent City Engineer with placement on the salary plan in accordance with City policy.
2. Exhibit B – Assistant Director of Public Works/Assistant City Engineer
Annual Salary: $109,932 - $133,665
Reclassification of current incumbent Assistant City Engineer with placement on the salary plan in accordance with City policy.
3. Exhibit C – Deputy Director of Public Works/Operations
Annual Salary: 99,927 - $121,518
Recruitment and selection process required
4. Exhibit D – Management Analyst
No change to salary range
Reclassification of one current incumbent Engineering Services Specialist with placement on the salary plan in accordance with City policy.

NOW, THEREFORE BE IT FURTHER RESOLVED that adjustments to the 2006/07 Operating Budget will occur as follows:
1. The General Fund will decrease in the amount of $159,000
2. Water Division Fund will increase in the amount of $50,000
3. Wastewater Division Fund will increase in the amount of $50,000
4. Solid Waste Division Fund will increase in the amount of $50,000
5. Capital Improvement Project Administration budget will increase in the amount of $9,000.
6. Net overall impact to the City of Brentwood 2006/07 Operating Budget is zero.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 9th of May 2006 by the following vote:

Attachment:
Exhibit A – Director of Public Works/City Engineer
Exhibit B – Assistant Director of Public Works/Assistant City Engineer
Exhibit C – Deputy Director of Public Works/Operations
Exhibit D – Management Analyst

EXHIBIT A

CITY OF BRENTWOOD
DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under general administrative direction of the City Manager, plans, directs, manages, and oversees the activities and operations of the Public Works Department including engineering, utilities and maintenance services and activities; facilitates, develops, and implements short and long term goals for the department; coordinates assigned activities with other departments and outside agencies; and provides highly responsible and complex administrative support to the City Manager.
IDENTIFYING CHARACTERISTICS
The Director of Public Works/City Engineer is considered a Department Director with responsibility for directing the activities of a Department within the City. Positions at this class level serve as a member of the City’s senior management team and provide advice and counsel to the City Manager regarding strategic policy and problem solving issues relating to the assigned Department and the City overall. A person appointed to the Director of Public Works/City Engineer classification is an “at-will” employee.
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Assumes full management responsibility for all Public Works Department services and activities including engineering, street maintenance, water production, treatment, distribution and maintenance, wastewater treatment, collection and maintenance, public infra-structure and Capital Improvement Program, Development Fee Program, storm runoff drainage, facilities maintenance, equipment maintenance and procurement as well as right-of-way acquisition, public works construction management, project inspection and contract management.
2. Manages the development and implementation of departmental goals, objectives, and priorities for each assigned service area; recommends and administers policies and procedures.
3. Establishes, within City policy, appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly.
4. Assesses and monitors work load, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; directs and implements changes.
5. Plans, directs, and coordinates, through subordinate level staff, the Public Works Department’s work plan; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; meets with key staff to identify and resolve problems.
6. Selects, trains, motivates, and evaluates assigned personnel including departmental staff and program contractors; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
7. Oversees and participates in the development and administration of the department budget; approves the forecast of funds needed for staffing, equipment, materials, and supplies; approves expenditures and implements budgetary adjustments as appropriate and necessary.
8. Oversees and participates in preparing the Capital Improvement budget for the department; monitors capital improvement projects to ensure projects are completed within budget.
9. Monitors the condition of the City’s infrastructure, including streets, sidewalks, curbs, gutters, buildings, equipment, storm drains, water facilities, sewer collection, wastewater treatment plant, and other related facilities and equipment for maintenance, repair and replacement.
10. Manages capital facility planning, design and construction management related to water, wastewater, drainage, streets and transportation; advises on problems having to do with drainage, sewage and development for areas within or immediately adjacent to the City; oversees public facilities construction field inspections.
11. Oversees engineering activities, including street design, drainage structure, utility installations, civic structures, land surveying, traffic engineering and other municipal engineering functions; ensures conformance with appropriate federal, state, and local laws, codes and regulations; resolves disagreements on public infrastructure.
12. Negotiates and administers contracts and agreements with outside contractors and developers; resolves problems and complaints as necessary.
13. Reviews, approves, and signs engineering plans and maps for a variety of engineering, CIP and development projects.
14. Manages and oversees the NPDES program; ensures program is in compliance with all federal, state, and local laws, codes and regulations.
15. Oversees activities related to the acquisition and disposition of public property for the purposes of right-of-way or CIP projects.
16. Serves as the “responsible charge” person of all public infrastructure and subdivisions; manages and troubleshoots problems in design, construction, maintenance, and development of the City’s infrastructure.
17. Oversees and participates in the formation of various Assessment Districts, including annual updates with Engineers Reports.
18. Establishes Engineering/Public Works Conditions of Approval on development.
19. Facilitates, develops, and implements short and long term goals for each assigned division.
20. Provides staff assistance to the City Manager; prepares and presents staff reports and other necessary correspondence.
21. Represents the Public Works Department to other departments, elected officials, and outside agencies; coordinates assigned activities with those of other departments and outside agencies and organizations.
22. Explains, justifies, and defends department programs, policies, and activities; negotiates and resolves sensitive and controversial issues.
23. Participates on a variety of boards, commissions, and committees.
24. Attends and participates in professional group meetings; maintain awareness of new trends and developments in the field of engineering; incorporates new developments as appropriate.
25. Responds to and resolves difficult and sensitive citizen inquiries and complaints.
26. Performs related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
Operations, services, and activities of comprehensive public works and engineering programs.
Advanced principles and practices of engineering, construction, inspection, contract management, and municipal project financing.
Advanced principles and practices of program development and administration.
Modern principles, practices, and techniques of public works administration, organization and operation.
Principles and practices of street maintenance, pavement management, equipment maintenance, storm drainage system maintenance, solid waste operations, water system maintenance, wastewater treatment plant maintenance, facilities maintenance, storm drainage, traffic signals, capital improvement projects and public utilities.
Principles and practices of private development projects.
Project cost estimating and expenditure control principles and practices,
Advanced principles and practices of capital improvement project management and coordination.
Advanced concepts, theories, principles and practices of engineering.
Advanced principles and practices of land surveying, plans and specifications, development fees, and right-of-way acquisitions.
Highly developed operational parameters of irrigation, drainage, water supply, flood control, highways, water and sewage treatment, foundations, grading and bridges.
Advanced principles and practices of soil mechanics, strength of materials of concrete, asphalt, gravel, aggregate base, and various types of pipe and related appurtenances.
Principles and practices of public relations.
Occupational hazards and standard safety procedures.
Principles and practices of municipal budget preparation and administration.
Principles of supervision, training, and performance evaluation.
Pertinent federal, state, and local laws, codes, and regulations.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Ability to:
Manage and direct comprehensive public works and engineering programs.
Develop and administer departmental goals, objectives, and procedures.
Analyze and assess programs, policies, and operational needs and make appropriate adjustments.
Identify and respond to sensitive community and organizational issues, concerns, and needs.
Plan, organize, direct, and coordinate the work of lower level staff.
Delegate authority and responsibility.
Select, supervise, train, and evaluate staff.
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods and techniques.
Facilitate group participation and consensus building.
Ensure adherence to established safety rules, regulations and guidelines.
Develop, review, and approve construction standards, plans, and specifications.
Prepare accurate descriptions of project requirements.
Understand and interpret complex engineering construction plans, specifications, and contract documents.
Negotiate and administer contracts.
Oversee and participate in the conduct of comprehensive engineering studies and prepare reports with appropriate recommendations.
Perform technical research and solve difficult engineering problems.
Make advanced engineering design computations.
Develop, review, and modify engineering and construction drawings, plans, and specifications.
Manage multiple complex engineering projects.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications including engineering and drafting programs.
Prepare clear and concise administrative and financial reports.
Prepare and administer large and complex budgets.
Interpret and apply applicable federal, state, and local policies, laws, and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training:
A Bachelor’s degree from an accredited college or university with major course work in civil engineering or a closely related field.
Experience:
Eight years of broad and extensive experience in professional civil engineering as well as experience related to design, construction, maintenance, or operation of a variety of public works. Experience must also include three years of responsible managerial experience.
License or Certificate:
Possession of an appropriate driver’s license.
Possession of a valid certificate as a Civil Engineer issued by the California State Board of Registration for Civil and Professional Engineers.
Ability to perform as Land Surveyor in the State of California or Possession of a valid certificate as a Land Surveyor issued by the California State Board of Registration for Civil and Professional Engineers is desirable.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction; vision sufficient to read small print, computer screens and other printed documents.
Hearing: Hear in the normal audio range with or without correction.
FLSA Designation: Exempt
Revised: May 2006
Johnson & Associates

EXHIBIT B

CITY OF BRENTWOOD
ASSISTANT DIRECTOR OF PUBLIC WORKS/ASSISTANT CITY ENGINEER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under administrative direction of the Director of Public Works/City Engineer, directs, manages, supervises, and coordinates the activities and operations of Engineering Divisions within the Public Works Department including Right-of-way, CIP, Development Engineering, utility rate studies, Construction Inspection, NPDES, GIS, Engineering Services, and related functions and program areas as well as providing technical oversight to the operations division; performs a variety of complex professional engineering functions; coordinates assigned activities with other divisions, departments, and outside agencies; provides highly responsible and complex administrative support to the Director of Public Works/City Engineer; and acts as Director of Public Works/City Engineer in the Director’s absence.
IDENTIFYING CHARACTERISTICS
The Assistant Director of Public Works/Assistant City Engineer is considered a second-level management position. This position works closely with the Director of Public Works/City Engineer in developing and implementing department-wide goals and objectives, and with division managers to successfully achieve these objectives. Divisions are managed through this position and responsibilities include overall development, implementation, and administration of divisional and assist in departmental programs, processes, policies, and/or procedures. As a second-level management position, the Assistant Director of Public Works/Assistant City Engineer is also responsible for the development, administration, and control of associated budget(s).
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Assumes management responsibility for assigned services and activities of Engineering Divisions including but not limited to Right-of-way, CIP, Development Engineering, Construction Inspection, NPDES, GIS, and Traffic Divisions.
2. Manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures.
3. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels.
4. Plans, directs, coordinates, and reviews the work plan for supervisory, professional, and technical staff; assigns work activities, projects, and programs; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems.
5. Selects, trains, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
6. Oversees and participates in the development and administration of the Engineering Division and assist in Department’s annual budget; participates in the forecast of funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements adjustments.
7. Oversees and reviews subdivision conditions of approval, agreements, plan checks and field changes/problems; reviews and may sign subdivision final maps as applicable; prepares, manages, updates, and assists in the monitoring of the five year Capital Improvement Program (CIP); reviews and signs CIP construction plans and specifications; assists in engineering and capital project management for street light and landscape special districts.
8. Plans, manages, and coordinates the formation and administration of special assessment district financing programs for CIP and development projects.
9. As assigned, represents the City in interagency or other public meetings.
10. Provides technical assistance and oversight to the public works operations divisions including but not limited to water, wastewater, roadways and solid waste.
11. Serves as the liaison for the Engineering Division with other divisions, departments, and outside agencies; negotiates and resolves sensitive and controversial issues.
12. Serves as staff on a variety of boards, commissions, and committees; prepares and presents staff reports and other necessary correspondence.
13. Provides responsible staff assistance to the Director of Public Works/City Engineer; conducts a variety of organizational studies, investigations, utility rate studies and operational studies; recommends modifications to financial programs, policies, and procedures as appropriate.
14. Attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of municipal engineering, including legislation, court rulings and professional practices and techniques; incorporates new developments as appropriate.
15. Responds to and resolves difficult and sensitive citizen inquiries and complaints.
16. Serves as the acting Director of Public Works/City Engineer in the Director of Public Works/City Engineer’s absence; makes decisions and provides information as necessary in the Director of Public Works/City Engineer’s absence.
17. Performs related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
Operations, services, and activities of a comprehensive engineering program.
Advanced principles and practices of engineering, construction, inspection, contract management, and municipal project financing.
Principles and practices of program development and administration.
Principles and practices of civil engineering.
Principles and practices of construction management.
Principles and practices of private development projects.
Project cost estimating and expenditure control principles and practices,
Advanced principles and practices of capital improvement project management and coordination.
Advanced concepts, theories, principles and practices of engineering.
Advanced principles and practices of land surveying, plans and specifications, development fees, and right-of-way acquisitions.
Highly developed operational parameters of irrigation, drainage, water supply, flood control, highways, water and sewage treatment, foundations, grading and bridges.
Advanced principles and practices of soil mechanics, strength of materials of concrete, asphalt, gravel, aggregate base, and various types of pipe and related appurtenances.
Principles and practices of public relations.
Occupational hazards and standard safety procedures.
Principles and practices of municipal budget preparation and administration.
Principles of supervision, training, and performance evaluation.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Pertinent federal, state, and local laws, codes, and regulations.
Ability to:
Oversee and participate in the management of a comprehensive program.
Oversee, direct, and coordinate the work of lower level staff.
Select, supervise, train, and evaluate staff.
Participate in the development and administration of division goals, objectives, and procedures.
Prepare and administer large program budgets.
Prepare clear and concise administrative and financial reports.
Read and interpret complex plans and specifications.
Analyze and define problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Identify and respond to sensitive community, organizational, and City Council issues, concerns, and needs.
Research, analyze, and evaluate new service delivery methods and techniques.
Interpret and apply Federal, State, and local policies, laws, and regulations.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training:
A Bachelor’s degree from an accredited college or university with major course work in civil engineering or a related field.
Experience:
Six years of increasingly responsible Civil Engineering experience, including three years in a supervisory or project management capacity.
License or Certificate:
Possession of, an appropriate valid driver’s license.
Possession of a valid certificate of registration as a Civil Engineer issued by the California State Board of Registration for Civil and Professional Engineers.
Possession of a Land Surveyor’s License is desirable.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction; vision sufficient to read small print, computer screens and other printed documents.
Hearing: Hear in the normal audio range with or without correction.
FLSA Designation: Exempt
Revised: May 2006
Johnson & Associates

EXHIBIT C

CITY OF BRENTWOOD
DEPUTY DIRECTOR OF PUBLIC WORKS / OPERATIONS
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under administrative direction of the Public Works Director/City Engineer, plans, directs, evaluates, and oversees the Public Works Department Operations divisions including water production, treatment and distribution, sewer collection, wastewater treatment, street maintenance, pavement management program, street lighting, solid waste maintenance and collection, street cleaning, storm drainage, equipment maintenance and procurement, and facilities; facilitates, develops, and implements short and long term goals for the divisions; coordinates assigned activities with other departments and outside agencies; and provides highly responsible and complex administrative support to the Director of Public Works/City Engineer and Assistant Director of Public Works/Assistant City Engineer.
IDENTIFYING CHARACTERISTICS
The Deputy Director of Public Works/Operations is considered a second-level management position. This position works closely with the Director of Public Works/City Engineer and Assistant Director of Public Works/Assistant City Engineer in developing and implementing operations division’s goals and objectives, and with division managers to successfully achieve these objectives. Operations divisions are managed through this position and responsibilities include overall development, implementation, and administration of divisional programs, processes, policies, and/or procedures. As a second-level management position, the Deputy Director of Public Works/Operations is also responsible for the development, administration, and control of associated budget(s).
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Assumes management responsibility for Public Works Department Operations Divisions services and activities including the management of crews in water production, treatment, and distribution, street lighting, solid waste collection, sewer collection, waste water treatment, streets and pavement management, storm runoff drainage, facilities and equipment maintenance and equipment procurement.
2. Manages and participates in the development and implementation of goals, objectives, and priorities for each assigned service area; recommends and administers policies and procedures.
3. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels.
4. Plans, directs, coordinates, and reviews the work plan for supervisory, professional and technical staff; assigns work activities, projects, and programs; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems.
5. Selects, trains, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
6. Oversees and participates in the development and administration of the division budgets; participates in the forecast of funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures and implements budgetary adjustments as appropriate and necessary.
7. Assists in preparing the Capital Improvement budget for the department; monitors capital improvement projects to ensure projects are completed within budget.
8. Monitors the condition of the City’s infrastructure, including streets, sidewalks, curbs, gutters, buildings, equipment, storm drains, water system facilities, sewer collection system, wastewater treatment plant, and other related facilities and equipment for maintenance, repair and replacement.
9. Participates in the development and implementation of short and long term goals for each assigned division.
10. As assigned, represents the Operations Divisions of the Public Works Department to other departments, in interagency, or other public meetings.
11. Serves as staff on a variety of boards, commissions, and committees; prepares and presents staff reports and other necessary correspondence.
12. Provides responsible staff assistance to the Director of Public Works/City Engineer and Assistant Director of Public Works/Assistant City Engineer; conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to financial programs, policies, and procedures as appropriate.
13. Attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of public works, including legislation, court rulings and professional practices and techniques; recommends new developments as appropriate.
14. Responds to and resolve difficult and sensitive citizen inquiries and complaints.
15. Performs related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
Operations, services, and activities of a comprehensive public works program.
Advanced principles and practices of program development and administration.
Modern principles, practices, and techniques of public works administration, organization and operation.
Principles and practices of street maintenance, pavement management, equipment maintenance, storm drainage system maintenance, solid waste operations, water system maintenance, wastewater treatment plant maintenance, facilities maintenance, storm drainage, traffic signals, capital improvement projects and public utilities.
Principles and practices of public relations.
Occupational hazards and standard safety practices.
Principles and practices of municipal budget preparation and administration.
Principles of supervision, training, and performance evaluation.
Pertinent federal, state, and local laws, codes, and regulations.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Ability to:
Oversee and manage comprehensive public works program that pertain to assigned divisions.
Oversee implementation of goals, objectives, and procedures for assigned divisions.
Review programs, policies, and operational needs and make appropriate recommendations.
Identify and respond to sensitive community and organizational issues, concerns, and needs.
Oversee, direct, and coordinate the work of lower level staff.
Select, supervise, train, and evaluate staff.
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods and techniques.
Facilitate group participation and consensus building.
Prepare clear and concise administrative and financial reports.
Participate in the preparation and administration of large and complex budgets.
Interpret and apply applicable federal, state, and local policies, laws, and regulations.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training:
A Bachelor’s degree from an accredited college or university with major course work in civil engineering, construction, public administration, or a closely related field.
Experience:
Five years of public works related administration, budgeting, maintenance and repairs, operations and contract administration experience including at least three years in a responsible supervisory or management capacity.
License or Certificate:
Possession of, or ability to obtain, an appropriate driver’s license.
Possession of one of the following is highly desirable:
Possession of a Grade IV Certification as a Wastewater Plant Operator from the California State Water Resources Control Board.
Possession of a Grade IV Certification as a Water Treatment or Distribution Operator from the California Department of Health Services.
Possession of a valid certificate as a Civil Engineer issued by the California State Board of Registration for Civil and Professional Engineers.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
FLSA Designation: Exempt
Approved: May, 2006

EXHIBIT D

CITY OF BRENTWOOD
MANAGEMENT ANALYST
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under general direction of management or supervisory staff, performs a full range of varied, responsible professional and complex technical administrative and analytical duties in support of assigned department, division, function, or program area; provides professional level research, analysis, report preparation, and other analytical support to assigned area; serves as project manager on assigned project; may provide supervision to assigned clerical/administrative staff; coordinates assigned activities with other functions, divisions, outside agencies, and the general public; and performs a variety of professional level duties relative to assigned area of responsibility.
IDENTIFYING CHARACTERISTICS
The Management Analyst classification is considered a professional level position working on complex projects of diverse scope and moderate to difficult complexity involving studies, report writing, and calculations. Assignments performed at this level require a broad knowledge of assigned program area and an in-depth knowledge relative to specific area of assignment. Positions assigned to the Management Analyst classification provide strong support and problem solving requiring an in-depth evaluation of various factors.
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Performs a variety of professional level research, administrative, operational, financial, and analytical duties in support of assigned programs and functions within a Department, Division, or program area; conducts studies, research projects, and analysis by selecting, adapting, and applying appropriate analytical, research, and statistical techniques.
2. Participates in the development and implementation of goals, objectives, policies, and priorities for assigned functions and program areas; researches, implements, and administers policies, procedures, and changing business practices and processes for assigned area; coordinates, structures, and oversees on-going or special programs as assigned.
3. Conducts or participates in studies of new and existing programs and special projects; researches and analyzes organization structure, technical data, and fiscal impact to determine feasibility, resolve problems, and increase efficiency; consults with City personnel and outside agencies; develops recommendations; assists with the development of policies and procedures; participates in program implementation and monitoring activities; serves as project manager for assigned projects.
4. Provides assistance in resolving operational and administration problems; identifies problem areas and issues; conducts research to find alternative solutions; makes recommendations; assists in implementation of recommendations.
5. Prepares administrative, operational, and financial reports including the preparation of conclusions, recommendations, and forecasts based on data summaries and other findings; consults with City staff, outside agencies, and associations to obtain information; advises management staff on emerging issues.
6. Assists with the budget process; provides assistance in the development and administration of assigned budget; collects and analyzes financial data; provides short and long term planning as applicable to area of assignment; makes budget recommendations relative to assigned program areas or projects; coordinates and compiles budget recommendations prepared by other staff; creates data tracking and reporting systems; monitors status.
7. Provides staff assistance to management staff; performs a full range of complex duties in support of administrative functions and project areas; reviews and analyzes month end department reporting; prepares staff reports, consults with and advises department personnel.
8. Coordinates assigned services and project activities with other City programs, functions, boards, committees, and task forces as well as external organizations and agencies and the general public; coordinates with, interacts with, and shares knowledge, issues, and status with appropriate parties.
9. Represents area of assignment, participates on, and provides staff support to a variety of committees, task forces, and boards; prepares and presents staff reports and other correspondence as appropriate and necessary; responds to and resolves inquiries and complaints.
10. Oversees and assumes responsibility for departmental and/or some City-wide communications; prepares press releases, City Council staff reports, newsletter articles, and other informational pieces; assists management staff in the preparation of various presentations.
11. Researches, negotiates, and monitors assigned contracts and agreements with outside suppliers, service providers, and others; ensures work is performed in compliance with contracts and agreements.
12. As assigned, plans, organizes, administers, reviews, and evaluates the work of assigned administrative/clerical support staff; assists in the development, implementation, and monitoring of work plans to achieve goals and objectives; supervises and participates in developing, implementing and evaluating plans, work processes, systems, and procedures to achieve annual goals, objectives, and work standards.
13. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the fields of business and public administration and issues related to area of assignment.
14. Performs related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
Operational characteristics, services, and activities of assigned program area.
General principles, practices, and procedures of business administration and public administration.
Principles, structure, and organization of public sector agencies.
Principles and practices of project management.
Professional and/or technical knowledge of business/industry principles and practices for the area of responsibility.
Methods and techniques of used in the performance of duties and responsibilities specific to the area of assignment.
Methods and practices of municipal budgeting and finance management.
Methods and techniques of data collection, research, and report preparation.
Methods and techniques of statistical and financial analysis.
Principles and applications of critical thinking and analysis.
Principles and practices of record keeping and records management.
Pertinent federal, state and local laws, codes and regulations.
Basic principles of supervision, training, and performance evaluation.
Modern office procedures, methods and equipment including computers and supporting applications.
Ability to:
Perform a full range of analytical and administrative duties in support of assigned programs and functions.
Collect, evaluate, and interpret information and data from multiple sources.
Conduct research and analysis and provide appropriate recommendations based on findings.
Conduct or participate in various organizational, fiscal, and administrative studies and analyses including those on new and existing programs and special projects.
Prepare clear and concise analytical, administrative, and financial reports.
Develop recommendations for problematic areas and implement and monitor changes.
Provide information and organize material in compliance with laws, regulations, and policies.
Participate in the development and administration of policies and procedures.
Oversee assigned project or project components; manage assigned project scope, schedule, and budget.
Direct, coordinate, and review the work of assigned support staff.
Supervise, train, and evaluate assigned personnel.
Understand and use technical and/or industry concepts and directions to solve problems and manage projects in creative and effective ways.
Understand the organization, operation, and services of the City and of outside agencies as necessary to assume assigned responsibilities.
Understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations.
Assist with budget preparation and administration.
Manage multiple tasks, set objectives/goals, and re-prioritize as needed.
Work effectively under pressure, meet deadlines, and adjust to changing priorities.
Work cooperatively with other departments, City officials, and outside agencies.
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, City staff, or other agencies on sensitive issues in area of responsibility.
Effectively represent the City to outside individuals and agencies to accomplish the goals and objectives of assigned area.
Operate and use modern office equipment including a computer and various software packages.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training:
A Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, or a related field that pertains to the scope of work.
Experience:
Three years of increasingly responsible administrative experience including experience performing research, analysis, project coordination, and budgetary duties or paraprofessional engineering experience depending on area of assignment.
License or Certificate:
Possession of an appropriate driver’s license.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
FLSA Designation: Exempt
Revised: May 2006
Johnson & Associates

 

City Administration
City of Brentwood City Council
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Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov