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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 11

Meeting Date: May 9, 2006

Subject/Title: Adopt a Resolution approving and authorizing the Water Division to begin implementation of a High Efficiency Clothes Washer Rebate Program in the amount not to exceed $42,000.

Prepared by: Diana Williford, Water Reclamation/Conservation Specialist

Submitted by: Chris Ehlers, Interim Director of Public Works

RECOMMENDATION
Adopt a Resolution approving and authorizing the Water Division to begin implementation of a High Efficiency Clothes Washer Rebate Program in the amount of $30,000 and authorize staff to execute all related documents with Electric and Gas Industries Association to manage the program for $12,000 for a total amount not to exceed $42,000.

PREVIOUS ACTION
On May 11, 1999, by Resolution No. 99-118, City Council authorized the City Manager to sign the California Urban Water Conservation Council’s Memorandum of Understanding Regarding Urban Water Conservation.

On January 10, 2006, by Resolution No. 2006-006, City Council approved the 2005 Urban Water Management Plan.

BACKGROUND
High efficiency washer rebate programs are addressed as Best Management Practice (BMP) 6 of the California Urban Water Conservation Council’s (CUWCC) Memorandum of Understanding Regarding Urban Water Conservation. This Memorandum of Understanding was executed by City staff on May 11, 1999. As a signatory with CUWCC, the City is required to follow the measures as outlined in the Memorandum of Understanding.

The 2005 Urban Water Management Plan accepted by Council on January 10, 2006, outlines a five-year forecast in regards to implementation of the 14 BMP’s. Acceptance of the High Efficiency Clothes Washer Rebate Program (Program) further confirms the conservation efforts which have been previously outlined in the Memorandum of Understanding and the 2005 Urban Water Management Plan.

In January, 2005, the City of Brentwood partnered with 10 other area water agencies for this grant opportunity with the California Department of Water Resources Proposition 50 Grant Application, “Regional Resource-Efficient Clothes Washer Rebate Program.” As outlined in the 2005 Urban Water Management Plan a rebate program was set to begin July 6, 2006. Staff sought grant funds to aid in the funding of the Program. Electric and Gas Industries Association (EGIA) applied for the grant monies on behalf of 11 water agencies participating in the Program. The grant, in a total amount of $1,534,350 was awarded to EGIA as the administrative service provider.

The grant funds allocated to the City of Brentwood match the City’s contribution to the Program. The City’s share of the grant is 2% for a total of $30,000. The total cost to the City is $42,000 ($30,000 in contribution plus $12,000 for administration costs). The cost to run this program without grant funds would cost over $72,000. The Program will allow for 400 rebates to City utility customers.

Electric and Gas Industries Association will administer the 12-18 month program. Program administration consists of developing and submitting forms and marketing materials, cost of postage, and required reporting to the Department of Water Resources. The program length will vary and be complete after the 400th rebate has been issued or December 31, 2008; whichever comes first.

The High Efficiency Clothes Washer Rebate Program will help support a proactive approach towards the management of groundwater and promote constructive use of treated surface water. Most wastewater processed through the City’s wastewater treatment plant is discharged to creeks and ultimately the Bay-Delta Estuary. By reducing the amount of water wasted through antiquated washing machines, the City will help ensure a cleaner bay region for future generations.

Annual water savings per washing machine replacement is estimated between 5,000-7,204 gallons annually and the useful life of a washing machine is 14 years. That is a savings of over 28 million gallons or 86 acre feet over the life of the machine that will not need to be treated. The avoided cost of water is $490 an acre foot and $914 an acre foot for avoided cost of wastewater treatment. The savings for water treatment would be $42,140, and $78,604 for wastewater treatment. Combined savings if the program is implemented, are at minimum, $120,744 to the City. Savings for our residential customers is $84,000 in avoided water costs. Additional savings in energy and wastewater are also realized.

In the past, rebates have been available to Brentwood residents living in specified regions through Contra Costa Water District. This program will continue the current successful regional High Efficiency Clothes Washer Rebate Program by offering all City utility customers, rather than only those in the specified regions, the opportunity to participate in this important water savings effort.

FISCAL IMPACT
The total fiscal impact of this program is $72,000, of which $30,000 will be paid directly to EGIA through the Proposition 50 Grant Funds. This leaves the City portion at $42,000, of which $30,000 is a match to the grant funds, and $12,000 is for administrative costs. Upon City Council approval, the Water Enterprise Operating Budget will be amended through the 2006-07 Amended Budget process. This is a one-time cost for this run of this Program. Should the City implement the Program again, Council approval will be requested.

Future reduction of operating costs are anticipated by the implementation of the Program and resident’s use of high efficiency clothes washing machines. The savings over the life of the washing machine would be $42,140, and $78,604 for wastewater treatment for a combined savings of $120,744 to the City. Savings for our residential customers is $84,000 in avoided water costs. Additional savings in energy and wastewater are also realized.

Attachments:
• Resolution

RESOLUTION NO.

ADOPTION OF A RESOLUTION APPROVING AND AUTHORIZING THE WATER DIVISION TO BEGIN IMPLEMENTATION OF A HIGH EFFICIENCY CLOTHES WASHER REBATE PROGRAM IN THE AMOUNT NOT TO EXCEED $42,000.

WHEREAS, on May 11, 1999, by Resolution No. 99-118, City Council authorized the City Manager to sign the California Urban Water Conservation Council’s Memorandum of Understanding Regarding Urban Water Conservation; and

WHEREAS, on January 10, 2006, by Resolution No. 2006-006, City Council approved the 2005 Urban Water Management Plan; and

WHEREAS, the 2005 Urban Water Management Plan outlines a five-year forecast in regards to implementation of 14 Best Management Practices; and

WHEREAS, acceptance of the High Efficiency Clothes Washer Rebate Program (Program) confirms the conservation efforts; and

WHEREAS, the High Efficiency Clothes Washer Rebate Program will help support a proactive approach towards the management of groundwater and promote constructive use of treated surface water; and

WHEREAS, the City of Brentwood partnered with 10 other area water agencies for this grant opportunity with the California Department of Water Resources Proposition 50 Grant Application, “Regional Resource-Efficient Clothes Washer Rebate Program”; and

WHEREAS, the City of Brentwood was awarded $30,000 in matching grant funds for 400 high efficiency washer machines; and

WHEREAS, the savings for water treatment would be $42,140, and $78,604 for wastewater treatment for a combined savings of $120,744 to the City; and

WHEREAS, upon City Council approval the Water Enterprise Operating Budget will be amended through the 2006-07 Amended Budget process.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby:

1) Approve and authorize the Water Division to begin implementation of a High Efficiency Clothes Washer Rebate Program; and
2) Authorize staff to execute all related documents in the amount of $42,000 ($30,000 match to grant funds plus $12,000 Electric and Gas Industries Association administrative costs).

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 9th day of May 2006 by the following vote:
 

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