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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 14

Meeting Date: April 25, 2006

Subject/Title: Adopt a Resolution approving and authorizing the City Manager to execute the professional services agreement with Harris & Associates for design services for the 2006 Pavement Management Program, CIP Project No. 336-3083 in an amount not to exceed $96,414 plus a 10% contingency for a total amount of $106,055.40.

Prepared by: Jim Gallegos, Streets Division Manager

Submitted by: Chris Ehlers, Interim Director of Public Works

RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager to execute the professional services agreement with Harris & Associates for design services for the 2006 Pavement Management Program, CIP Project No. 336-3083 in an amount not to exceed $96,414 plus a 10% contingency for a total amount of $106,055.40.

PREVIOUS ACTION
On May 25, 2004, by Resolution No. 2004-113, City Council adopted the City’s 2004/05 – 2008/09 Capital Improvement Program that included the Pavement Management Program, CIP Project No. 336-3083.

On April 12, 2005, by Resolution No. 2005-81, City Council authorized the City Manager to execute a professional services agreement with Harris & Associates to provide design services for the 2004-05 Pavement Management Program, CIP Project No. 336-3083, in the amount of $79,285 plus a 10% contingency.

On May 24, 2005, by Resolution No. 2005-115, City Council adopted the City’s 2005/06 – 2009/10 Capital Improvement Program that included the Pavement Management Program, CIP Project No. 336-3083.

On June 14, 2005, by Resolution No. 2005-134, City Council authorized the City Manager to execute the revised professional services agreement with Harris & Associates for design services for the 2004/05 Pavement Management Program, CIP Project No. 336-3083 in an amount not to exceed $79,285 plus a 10% contingency.

BACKGROUND
Staff recommends the award of the Professional Services Agreement for design of the 2006 Pavement Management Program, CIP Project No. 336-3083 to Harris & Associates for the amount of $96,414 plus 10% contingencies for a total contract amount of $106,055.40.

Staff recognizes the cost increase for design services for the 2006 Pavement Management Program. Staff has doubled the number of streets for this year’s Pavement Management Program due to the increased CIP funding the City Council approved for the 2005/06 budget. The approved $1,873,410 has increased the preventative maintenance to roadways to over 2,000,000 square feet of maintenance improvements.

Typically, the City conducts a survey of existing roads and after analyzing the data and input from citizens and staff, determination is then made which roads need immediate and urgent pavement repairs. The list of streets included in this year’s program is attached.

This agreement is in compliance with Purchasing Policy 10-7, 6.8 Professional Services.

FISCAL IMPACT
The professional services agreement between the City of Brentwood and Harris & Associates for the Pavement Management Program, CIP Project No. 336-3083 creates no changes in the current budget. The fiscal impact for design services provided by Harris & Associates is in an amount not to exceed $96,414 plus a 10% contingency for a total contract amount of $106,055.40. The City has reserved a total of $1,873,410 per year for the Pavement Management Program through the CIP Budget. This project is funded through Measure C ($100,000) and the General Fund ($1,773,410).

Attachments:
• Resolution
• Agreement with Exhibit “A”

RESOLUTION NO.

ADOPT A RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE PROFESSIONAL SERVICES AGREEMENT WITH HARRIS & ASSOCIATES FOR DESIGN SERVICES FOR THE 2006 PAVEMENT MANAGEMENT PROGRAM, CIP PROJECT NO. 336-3083 IN AN AMOUNT NOT TO EXCEED $96,414 PLUS A 10% CONTINGENCY.

WHEREAS, on May 25, 2004, by Resolution No. 2004-113, City Council adopted the City’s 2004/05 – 2008/09 Capital Improvement Program that included the Pavement Management Program, CIP Project No. 336-3083; and

WHEREAS, on April 12, 2005, by Resolution No. 2005-81, City Council authorized the City Manager to execute a professional services agreement with Harris & Associates to provide design services for the 2004-05 Pavement Management Program, CIP Project No. 336-3083, in the amount of $79,285 plus a 10% contingency.

WHEREAS, on May 24, 2005, by Resolution No. 2005-115, City Council adopted the City’s 2005/06 – 2009/10 Capital Improvement Program that included the Pavement Management Program, CIP Project No. 336-3083.

WHEREAS, on June 14, 2005, by Resolution No. 2005-134, City Council authorized the City Manager to execute the revised professional services agreement with Harris & Associates for design services for the 2004/05 Pavement Management Program, CIP Project No. 336-3083 in an amount not to exceed $79,285 plus a 10% contingency; and

WHEREAS, this agreement is in compliance with Purchasing Policy 10-7, 6.8 Professional Services; and

WHEREAS, this project is funded through Measure C ($100,000) and the General Fund ($1,773,410).

NOW, THEREFORE, BE IT RESOLVED that the professional services agreement with Harris & Associates to provide design services for the 2006 Pavement Management Program, CIP Project No. 336-3083 in an amount not to exceed $96,414 plus a 10% contingency for a total contract amount of $106,055.40 is approved and the City Manager authorized to execute same.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 25th day of April 2006 by the following vote:

 

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