City of Brentwood
Home PageContact Us!Back

City Administration

2010 Council Goals and Strategic Plan | City Council Members | Calendar of Events | Elections
eNotification | Sub-Committees| Pledge of Allegiance Sign Ups | Invocation Sign Up
Live Streaming Council Meeting | Streaming PC Help |
Streaming Mac Help |

Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 6

Meeting Date: April 11, 2006

Subject/Title: A resolution of the City Council of the City of Brentwood to Approve the Purchase of Irrigation Equipment, and Installation, from John Deere Landscapes – Green Tech Division, for the Third Phase of CIP Project 522-5231 (Irrigation Computerized Control System), in the Amount of $125,000 and to Authorize the City Manager to Execute a Purchase Order to effectuate same.

Submitted by: Craig Bronzan, Director of Parks and Recreation
Ken De Silva, Landscape/Facilities Manager

Approved by: Donna Landeros, City Manager

RECOMMENDATION
Adopt a resolution to purchase irrigation equipment, and installation, from John Deere Landscapes – Green Tech Division, for the third phase of CIP Project 522-5231(Irrigation Computerized Control System), in the amount of $125,000.

PREVIOUS ACTION
Approval of 2005/06 – 2009/10 CIP Program on May 24, 2005.

BACKGROUND
This project is identified in the City’s Capital Improvement Program due to our desire to conserve water in the City, to reduce operating costs of our parks and landscaped facilities, and to provide a better environment for proper plant health. The irrigation controllers are capable of adjusting sprinkler timing on a daily basis based on weather data captured from the Department of Water Resources weather station located in our City. Currently many of our irrigation controllers are adjusted, on average, monthly. These daily adjustments not only conserve water but also make our parks more usable to the public.

Currently, when it is necessary to reduce, or turn off, our controllers it requires four maintenance workers about 8 hours to perform the task. The same amount of labor is needed to then readjust all of the controllers. With this system these changes are accomplished in a matter of minutes through the use of a computer. The computer also monitors any faults that occur with the irrigation clock. If a high water flow situation occurs (such as a broken sprinkler) the station is automatically shut down and an error message is sent to the computer identifying this problem. A report is generated of all of these faults and personnel are then sent out to repair the problem before any permanent damage occurs.

The Parks and Recreation Department, several years ago, selected two manufacturers (to maintain a level of competition) as our standard for Central Irrigation systems and we have been specifying these units for the last four years on all landscape projects. Currently the City of Brentwood has over 90 controllers on computerized control. This CIP project will ultimately convert all older irrigation controllers (that are over 12 stations) to be able to communicate to our existing computers. Existing landscaped facilities that have under 12 stations will be retrofitted with a stand alone irrigation controller capable of adjusting water use independently or through a one way communication device.

This third phase will retrofit all of our older parks and landscaped areas that are not currently on the system, so that all sites (with our highest water use) will be on our Computer Controlled system. This phase will continue the retrofit process on several of our larger streetscapes. This vendor is a sole source supplier of this irrigation equipment.

FISCAL IMPACT
• Total cost of this program will be $583,440 over the initial Five Year CIP. The program started in 2004. This third phase, as identified in the approved 05/06 CIP, will cost a total of $150,000. Funding is from the Water Enterprise.
• The City will experience a minimum water savings of 20% on sites that are retrofitted.

ATTACHMENTS
• CIP sheet
• Resolution

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD TO APPROVE THE PURCHASE OF IRRIGATION EQUIPMENT, AND INSTALLATION, FROM JOHN DEERE LANDSCAPES – GREEN TECH DIVISION, FOR THE THIRD PHASE OF CIP PROJECT 522-5231 (IRRIGATION COMPUTERIZED CONTROL SYSTEM), IN THE AMOUNT OF $125,000 AND TO AUTHORIZE THE CITY MANAGER TO EXECUTE A PURCHASE ORDER TO EFFECTUATE SAME.

WHEREAS, the City Council encourages water conservation efforts within the City of Brentwood; and

WHEREAS, the savings associated with this project will reduce annual operating costs of associated landscaped facilities; and

WHEREAS, the program started in 2004 and the third phase as identified in the 05/06 CIP, was approved by the City Council on May 24, 2005; and

NOW, THEREFORE BE IT RESOVED, by the City Council of the City of Brentwood that:

1. The City shall purchase an irrigation equipment from John Deer Landscapes – Green Tech Division; and

2. That the City Manager or her designee is authorized to execute a not to exceed $125,000 purchase order with John Deer Landscapes – Green Tech Division for irrigation equipment & installation services.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 11th day of April 2006 by the following votes:

AYES: Councilmembers
NOES:
ABSENT:
_____________________________
Brian Swisher
Mayor

ATTEST:
__________________________________
Margaret Wimberly, CMC
City Clerk
 

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov