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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 2

Meeting Date: March 14, 2006

Subject/Title: Approve a Resolution amending CIP Project #337-3713 of the 2005/06 – 2009/10 Capital Improvement Program (CIP) to include the budget for Planning, Design and Construction for the remodel of 118 Oak Street and authorize staff to proceed with the remodel.

Prepared by: Randy Kidwell, Chief Building Official

Approved by: Howard Sword, Community Development Director

RECOMMENDATION
1) Authorize staff to proceed with the remodel and tenant improvements at 118 Oak St for an amount not to exceed $766,930;

2) Adopt a Resolution amending the 2005/06 – 2009/10 Capital Improvement Program (CIP) project No. 337 3713 to include the budget for Planning, Design and Construction for the remodel of 118 Oak Street.

PREVIOUS ACTION
On May 24, 2005, by Resolution No. 2005-115, City Council adopted the City’s 2005/06 – 2009/10 Capital Improvement Program (CIP) including project No. 337 3713 which established a budget for hazardous material removal and demolition at 118 Oak Street.

BACKGROUND
The property known as 118 Oak Street, previously housed the Contra Costa County Department of Health Services. Contra Costa County Department of Health Services vacated the building in early summer to move to their new location on Sand Creek Road. The property required significant hazardous material abatement and demolition work prior to being available for design, construction and use by the City of Brentwood. The hazardous material abatement and demolition was completed by Bluewater Environmental Services on December 1, 2005.

The improvements to 118 Oak Street will produce a tenant space that has few stationary walls, is extremely flexible and is able to accommodate a wide variety of future uses. Improvements include handicapped accessible restroom facilities, a conference room and access to adjoining City facilities. Completion of these improvements will provide temporary office space for Community Development Department Staff. This Flexible space will allow for the return of the Community Development Building Inspectors from the Tech Center, freeing rentable City space with the potential of bringing additional revenue to the City.

The construction of 118 Oak will also provide an opportunity to test certain ideas to improve customer service for development activities by both the professional development community and our residents. Improved customer service for these activities consists of both organizational process and the actual physical atmosphere in which business is conducted. The Community Development, Engineering and Parks and Recreation Departments will be retaining a consultant as part of next year’s budget to assist in analyzing improvements to our organizational processes.

The physical environment ideas that we want to test for potential inclusion in the new City Hall design will focus on two concepts. The first is an expanded counter that will accommodate both a standing and a sitting environment. We will be issuing both building and engineering permits from this counter. The construction of 118 Oak will also facilitate the internal connectivity of Community Development and Engineering. This connectivity will allow both Community Development and Engineering staff to access the same counter so that a customer will not have to go to different buildings in order to be served. We will also attempt to incorporate as many Parks and Recreation development services as possible from this common counter.

The ability to test these concepts with the construction of 118 Oak will help ensure that a true “one stop shop” concept will be successfully incorporated into the design of the new City Hall.

FISCAL IMPACT
Finance has confirmed that there are sufficient funds for this CIP Budget increase. The attached Amended CIP budget sheet reflects currently approved funding for the demolition, abatement and monitoring of the existing building not to exceed $70,000, $35,000 in the prior year of 04-05 and $35,000 in the current year of 05-06; and proposed funding for planning/design not to exceed $30,000 and Construction costs not to exceed $736,930. The fiscal impact of this amendment would total $766,930. This project shall be funded from Facilities Fees. Annual Operating and Maintenance will cost approximately $23,000, and will be offset by the savings in rent paid at the Tech Center.

Attachments:
Resolution
CIP Budget Sheet
CIP Project Map
Conceptual Cost Estimates from RGM

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AMENDING CIP PROJECT #337-3713 OF THE 2005/06 – 2009/10 CAPITAL IMPROVEMENT PROGRAM (CIP) TO INCLUDE A BUDGET FOR PLANNING, DESIGN, AND CONSTRUCTION FOR THE REMODEL OF 118 OAK STREET AND AUTHORIZING STAFF TO PROCEED WITH THE REMODEL PROJECT.

WHEREAS, on May 25, 2004, by Resolution No. 2004-113, the City Council adopted the City’s 2004/05 – 2008/09 Capital Improvement Program; and

WHEREAS, project No. 337 3713 of the 2004/05 – 2008/09 Capital Improvement Program established a budget for the removal of hazardous material and demolition at 118 Oak Street; and

WHEREAS, the removal of hazardous material and demolition has been completed; and

WHEREAS, the shell building is now ready for redesign and remodel; and

WHEREAS, additional flexible space is needed for a variety of community needs, from meeting space to temporary office space; and

WHEREAS, it is necessary to amend the City’s 2004/05 – 2008/09 Capital Improvement Program to add the cost of planning, design and construction to the remodel budget of project No. 337 3713, 118 Oak Street Remodel,

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brentwood that:
1. CIP Project #337-3713 of the 2005/06 – 2009/10 Capital Improvement Program (CIP) is hereby amended to include the budget for Planning, Design and Construction for the remodel of 118 Oak Street.

2. Staff is authorized to proceed with the remodel.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 14th day of March, 2006 by the following vote:
 

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