CITY COUNCIL AGENDA ITEM
Meeting Date: March 14, 2006
Subject/Title: Approve a Resolution amending CIP Project #337-3713 of the
2005/06 – 2009/10 Capital Improvement Program (CIP) to include the budget
for Planning, Design and Construction for the remodel of 118 Oak Street and
authorize staff to proceed with the remodel.
Prepared by: Randy Kidwell, Chief Building Official
Approved by: Howard Sword, Community Development Director
1) Authorize staff to proceed with the remodel and tenant improvements at
118 Oak St for an amount not to exceed $766,930;
2) Adopt a Resolution amending the 2005/06 – 2009/10 Capital Improvement
Program (CIP) project No. 337 3713 to include the budget for Planning,
Design and Construction for the remodel of 118 Oak Street.
On May 24, 2005, by Resolution No. 2005-115, City Council adopted the City’s
2005/06 – 2009/10 Capital Improvement Program (CIP) including project No.
337 3713 which established a budget for hazardous material removal and
demolition at 118 Oak Street.
The property known as 118 Oak Street, previously housed the Contra Costa
County Department of Health Services. Contra Costa County Department of
Health Services vacated the building in early summer to move to their new
location on Sand Creek Road. The property required significant hazardous
material abatement and demolition work prior to being available for design,
construction and use by the City of Brentwood. The hazardous material
abatement and demolition was completed by Bluewater Environmental Services
on December 1, 2005.
The improvements to 118 Oak Street will produce a tenant space that has few
stationary walls, is extremely flexible and is able to accommodate a wide
variety of future uses. Improvements include handicapped accessible restroom
facilities, a conference room and access to adjoining City facilities.
Completion of these improvements will provide temporary office space for
Community Development Department Staff. This Flexible space will allow for
the return of the Community Development Building Inspectors from the Tech
Center, freeing rentable City space with the potential of bringing
additional revenue to the City.
The construction of 118 Oak will also provide an opportunity to test certain
ideas to improve customer service for development activities by both the
professional development community and our residents. Improved customer
service for these activities consists of both organizational process and the
actual physical atmosphere in which business is conducted. The Community
Development, Engineering and Parks and Recreation Departments will be
retaining a consultant as part of next year’s budget to assist in analyzing
improvements to our organizational processes.
The physical environment ideas that we want to test for potential inclusion
in the new City Hall design will focus on two concepts. The first is an
expanded counter that will accommodate both a standing and a sitting
environment. We will be issuing both building and engineering permits from
this counter. The construction of 118 Oak will also facilitate the internal
connectivity of Community Development and Engineering. This connectivity
will allow both Community Development and Engineering staff to access the
same counter so that a customer will not have to go to different buildings
in order to be served. We will also attempt to incorporate as many Parks and
Recreation development services as possible from this common counter.
The ability to test these concepts with the construction of 118 Oak will
help ensure that a true “one stop shop” concept will be successfully
incorporated into the design of the new City Hall.
Finance has confirmed that there are sufficient funds for this CIP Budget
increase. The attached Amended CIP budget sheet reflects currently approved
funding for the demolition, abatement and monitoring of the existing
building not to exceed $70,000, $35,000 in the prior year of 04-05 and
$35,000 in the current year of 05-06; and proposed funding for
planning/design not to exceed $30,000 and Construction costs not to exceed
$736,930. The fiscal impact of this amendment would total $766,930. This
project shall be funded from Facilities Fees. Annual Operating and
Maintenance will cost approximately $23,000, and will be offset by the
savings in rent paid at the Tech Center.
CIP Budget Sheet
CIP Project Map
Conceptual Cost Estimates from RGM
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AMENDING CIP
PROJECT #337-3713 OF THE 2005/06 – 2009/10 CAPITAL IMPROVEMENT PROGRAM (CIP)
TO INCLUDE A BUDGET FOR PLANNING, DESIGN, AND CONSTRUCTION FOR THE REMODEL
OF 118 OAK STREET AND AUTHORIZING STAFF TO PROCEED WITH THE REMODEL PROJECT.
WHEREAS, on May 25, 2004, by Resolution No. 2004-113, the City Council
adopted the City’s 2004/05 – 2008/09 Capital Improvement Program; and
WHEREAS, project No. 337 3713 of the 2004/05 – 2008/09 Capital Improvement
Program established a budget for the removal of hazardous material and
demolition at 118 Oak Street; and
WHEREAS, the removal of hazardous material and demolition has been
WHEREAS, the shell building is now ready for redesign and remodel; and
WHEREAS, additional flexible space is needed for a variety of community
needs, from meeting space to temporary office space; and
WHEREAS, it is necessary to amend the City’s 2004/05 – 2008/09 Capital
Improvement Program to add the cost of planning, design and construction to
the remodel budget of project No. 337 3713, 118 Oak Street Remodel,
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brentwood
1. CIP Project #337-3713 of the 2005/06 – 2009/10 Capital Improvement
Program (CIP) is hereby amended to include the budget for Planning, Design
and Construction for the remodel of 118 Oak Street.
2. Staff is authorized to proceed with the remodel.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at
a regular meeting held on the 14th day of March, 2006 by the following vote: