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CITY COUNCIL AGENDA ITEM NO. 11

Meeting Date: February 14, 2006

Subject/Title: Adopt a Resolution approving, and authorizing the City Manager to enter into, a Professional Services Agreement with MCE Corporation, for Parks and Recreation Inspection Services for new development and Capital Improvement Projects in the amount of $41,644 plus a 10% contingency, for a total amount not to exceed $45,808.

Prepared by: Ken De Silva, Landscape/Facilities Manager

Submitted by: Craig Bronzan, Director of Parks and Recreation

RECOMMENDATION
Adopt a Resolution approving, and authorizing the City Manager to enter into, a Professional Services Agreement with MCE Corporation, for Parks and Recreation Inspection Services for new development and Capital Improvement Projects in the amount of $41,644 plus a 10% contingency, for a total amount not to exceed $45,808.

PREVIOUS ACTION
On September 27, 2005, the City Council approved a Resolution authorizing the City Manager to enter into a Professional Services Agreement with Vali Cooper & Associates, Inc. for Engineering Inspection Services for new development and Capital Improvement Projects (CIP) in the amount of $198,000, and authorized the City Manager to approve change orders up to 10% of the contract amount.

BACKGROUND
The City of Brentwood has experienced an enormous amount of landscape development in the last few years. The number of parks, streetscapes, residential and commercial landscape infrastructure projects created by new development and the City's Capital Improvement Projects (CIP) continue to increase. Inspection services are an integral part of the construction process for quality control and to verify that all improvements are constructed in conformance with City and State standards. Having good quality control during construction reduces maintenance costs.

The Parks and Recreation Department is responsible for the review, plan check and inspection of all landscape projects in addition to park landscape projects. The Parks and Recreation Department has one full time Construction Inspector who is paid through Park Development Funds. Additional, non-permanent, inspection staff is needed to perform our job.

MCE Corporation has performed (over the past 5 years) admirably for the City providing contract maintenance, and periodic landscape inspections services, on our landscaped areas. MCE is currently one of our landscape maintenance contractors (awarded via the competitive bid process).

This year we wish to use MCE for construction inspection. This proposal is based on the expected need of a total of one inspector from this firm for fiscal year 05/06. Contract inspectors will only be used as needed, with related costs paid by specific Developers.
This Agreement with MCE Corporation will provide our Division with the equivalent of one full time inspector for fiscal year 05/06. The unit rate of pay is $55.60/hr. Inspectors from MCE Corporation specialize in landscape/horticulture construction methods related to our site improvements.

FISCAL IMPACT
This proposed budget has been approved by City Council as a part of the fiscal year 2005/06 City of Brentwood Budget. Developer inspection fees are established to recoup this inspection cost from the developers requiring the inspection services.

Attachments:
Resolution
Professional Services Agreement

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING, AND AUTHORIZING THE CITY MANAGER TO ENTER INTO, A PROFESSIONAL SERVICES AGREEMENT WITH MCE CORPORATION, FOR PARKS AND RECREATION INSPECTION SERVICES FOR NEW DEVELOPMENT AND CAPITAL IMPROVEMENT PROJECTS IN THE AMOUNT OF $41,644 PLUS A 10% CONTINGENCY, FOR A TOTAL AMOUNT NOT TO EXCEED $45,808.

WHEREAS, the City of Brentwood has experienced an enormous amount of public, residential and commercial landscape development in the last few years; and

WHEREAS, inspection services are an integral part of the construction process for quality control and to verify that all improvements are constructed in conformance with City and State standards; and

WHEREAS, the Parks and Recreation Department is responsible for the review, plan check and inspection of landscape projects, and requires a consultant experienced in such inspection; and

WHEREAS, MCE Corporation is experienced in plan checking and inspection of landscape projects, and construction inspection; and

WHEREAS, this proposed budget has been approved by City Council as a part of the fiscal year 2005/06 City of Brentwood Budget.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby approves and authorizes the City Manager to enter into, a Professional Services Agreement with MCE Corporation, for Parks and Recreation Inspection Services for new development and Capital Improvement Projects in the amount of $41,644, plus a 10% contingency, for a total amount not to exceed $45,808.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 14th day of February 2006, by the following vote:

AYES: Council Members
NOES:
ABSENT:
_____________________________
Brian Swisher
Mayor
ATTEST:
__________________________________
Margaret Wimberly, CMC
City Clerk
 

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