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CITY COUNCIL AGENDA ITEM NO. 32

Meeting Date: December 13, 2005

Subject/Title: Funding the Brentwood Agricultural Land Trust for the Second Half of Fiscal Year 2005/06

Prepared by: Linda Maurer, Economic Development Manager
Denise Davies, Chief Finance Officer

Submitted by: Howard Sword, Community Development Director

RECOMMENDATION
Adopt a resolution to approve funding from the City’s Agricultural Administration Fund to the Brentwood Agricultural Land Trust for Second Half of Fiscal Year 2005/06.

PREVIOUS ACTION
On June 14, 2005, the City Council approved a phased funding approach for the Brentwood Agricultural Land Trust. Funding was approved for the first six months of Fiscal Year 2005/06. This approval set forth certain conditions for BALT to ensure future funding for its organization and operation. These conditions were based on substantial progress on the following items:

• Agreement between BALT and the City on a strategy to satisfy the requirements of AB 1600, which establishes the parameters of a mitigation fee program;
• Agreement between BALT, the Chamber of Commerce and the City on a strategy to coordinate a unified regional marketing program;
• Agreement between BALT and the City on a strategy for the acquisition of permanent agricultural easements that is consistent with the Urban Limit Line requirements; and
• Agreement between BALT and the City on suggested revisions to the Brentwood Agricultural Enterprise Program Ordinance that would facilitate the implementation of BALT’s programs.

BACKGROUND
Following the approval of the budget in June 2005, City staff and BALT have made substantial progress on the items outlined above. The City provided BALT with a staff liaison (the Economic Development Manager) and began instituting monthly meetings between City staff, a Council representative, as well as two members of BALT’s board and its Executive Director. These meetings have proved to be extremely helpful to the overall working relationship between the City and BALT.

With respect to specific progress, BALT and the City now understand and agree on the strategy to satisfy the AB 1600 requirements, have discussed at length the strategy for acquiring agriculture conservation easements, and will be working on updates to the Agricultural Enterprise Program Ordinance to encourage conservation.

BALT and the City are working closely on the regional marketing campaign. More work is needed due to the City’s branding efforts which are currently underway. After these efforts are completed, work will begin in conjunction with the Chamber of Commerce to ensure a consistent and unified strategy. Staff will then return to the City Council with an appropriation request for $85,000 for regional marketing campaign.

On June 14, 2005 the City Council received a report from BALT that included its 2004/05 accomplishments and estimating its total expenditures for the year at $136,909.00. The funding BALT received from the City of Brentwood’s Agriculture mitigation fees during fiscal year 2004/05 was $175,919.78. BALT expended $121,929.09 of these funds with $75,457.40 of it used for personnel expenses and $46,471.69 used for supplies and services. Ninety-seven percent of the funds were spent on administration while three percent was spent on land conservation costs for attorney and appraisal fees. As of June 30, 2005, BALT had on its books $78,404.91 of funds received from the City of Brentwood but not yet expended.

The Brentwood Agricultural Land Trust submitted a two-year budget for consideration in June 2005 (Exhibit A). On June 14, 2005, it was recommended by staff that the Council consider a phased funding approach for Fiscal Year 2005/06 and that the funding request for Fiscal Year 2006/07 would require another written request for that budget cycle.

City staff is recommending that Council approve modified funding for BALT for the second half of Fiscal Year 2005/06. This funding amount does not include funding for a fee study that staff will bring to Council for consideration at a later date, a reserve fund and a surplus of unspent City funds that BALT had received in prior years.

Original Request for BALT: $357,962.00
Less Regional Marketing: ($85,000.00)
Less: Fee Study (25,000.00)
Less: Reserve Fund (37,292.00)
Less: BALT Surplus of City Funds (78,404.91)
$132,265.09

FISCAL IMPACT
If approved by Council, funding for the second half of Fiscal Year 2005/06 would be appropriated from the City’s Agricultural Administration fund, making the actual appropriation for Fiscal Year 2005/06 $132,265.09.

Attachment:
Resolution
Brentwood Agricultural Land Trust’s Request for Funding

RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD TO APPROVE FUNDING TO THE BRENTWOOD AGRICULTURAL LAND TRUST FOR THE SECOND HALF OF FISCAL YEAR 2005/06 FROM THE CITY’S AGRICULTURAL ADMINISTRATION FUND.

WHEREAS, on June 14, 2005, the City Council approved a modified, six-month budget for the Brentwood Agricultural Land Trust (BALT);

WHEREAS, the approved budget set forth certain conditions to ensure future funding for BALT, including substantial progress and agreement on strategies to satisfy AB 1600 requirements and obtain conservation easements, updates to the Agriculture Enterprise Program Ordinance, and better coordination on regional marketing activities;

WHEREAS, substantial progress has been made on all the conditions outlined to Council;

WHEREAS, staff is recommending that Council approve a phased funding approach for BALT, and provide funding for the second half of Fiscal Year 2005/06. This recommendation does not include funding for the regional marketing program, an agriculture ordinance/fee study that staff will bring to Council for consideration at a later date, the reserve fund, and a surplus of unspent City funds that BALT had received in prior years.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood hereby approves funding from the City’s Agricultural Administrative Fund to the Brentwood Agricultural Land Trust for the second half of Fiscal Year 2005/06, making the actual appropriation for Fiscal Year 2005/06 one-hundred and thirty-two thousand, two-hundred and sixty-five dollars and nine cents ($132,265.09).

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 13th of December of 2005 by the following vote:
 

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